PLANNING COMMISSION MEETING MINUTES

                  Town Hall Wednesday, February 16, 2000, for approval at the

                                                   3/15/00 Meeting

 

                  Town Chairman Tews called the meeting to order at 5:05 p.m.

 

                  PRESENT:           Chairman Tews and Planning Commissioners’ Alvin Bellmer,

                                               Dennis Jochman, Jeanne Krueger, and Roy Kuehn.

                                               Community Development Director George Dearborn and

                                               Associate Planner Jeffrey Smith

 

                  EXCUSED:             Chuck Lewis

 

                  ALSO PRESENT:   John Ford

                                                   Jim Turner

                                                   Diane Turner

                                                   Lyn Wilson

                                                   Germaine Koepke

                                                   Melvin Schultz

                                                   Wendy Galley

                                                   Dave Olson

                                                   John Davel

                                                   Mike Lynch

                                                   David Vorpahl

                                                   Bob Froze

 

           Approval of Minutes – January 19, 2000

 

 Motion by Commissioner Bellmer, seconded by Commissioner Jochman, to approve the        minutes of the Planning Commission Meeting of January 19, 2000. Motion carried with 4 Aye, 1 Excused, 1 Abstained. Chairman Tews, Commissioners’ Jochman, Bellmer, Kuehn Aye; Comm. Krueger Abstained; Comm. Lewis Excused.

 

          1.  Approval of Preliminary Plat for High Plain Meadows

 

Community Development Director Dearborn explained that this plat consists of 44 single lots averaging 9500 square feet in area. Also, Director Dearborn discussed the fact that power lines traverse this plat and that staff understands that the application has been made to rezone the property from A-2 to R-2. Furthermore, Director Dearborn explained that this plan complies with the Comprehensive Plan (low density residential) and that the balance of this plan (Phase II) will be single family. Finally, Director Dearborn read through the five conditions for the preliminary plat.

 

 

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Comm. Jochman asked if Lot 27 would be a right-of-way and inquired about open space issues with the plan. Director Dearborn responded to the first concern by saying that Condition #3 (Access from Grassy Plains Drive west to the property line) be deleted and answered the other issue by explaining that open space/parks is not necessary for Phase I but should be addressed for Phase II. Comm. Jochman later requested that an extra condition be added for open space/park land. Finally, Comm. Jochman commented that if there is no curb and gutter, then there may have to be the requirement for extra right-of-way.

 

Comm. Bellmer questioned if the temporary cul-de-sac fits in the right-of-way, in which Director Dearborn responded by saying that it did not. In addition, Comm. Bellmer inquired about Condition #4 dealing with walkways. Director Dearborn responded by explaining that the trail will extend from the west side of Cold spring Rd. up to E. Shady Lane. John Davel addressed this issue by explaining that there may be additional easements. Also, Davel explained that he had no problems with the conditions, that the lots near the power lines are buildable, and that there is a plan for Allison Dr. to be the future extension to the west.

 

Lyn Wilson, 993 Prairie View Ct., asked what the covenants are for High Plains Meadows and whether or not the Town can guarantee that the property to the north of the development will not be rezoned from single family to multiple family. In response to the first question, John Davel pointed out that the covenants are similar to Prairie Creek (e.g. minimum square feet requirements, landscaping requirements, architectural controls, etc.), and responded to the second concern by saying that single family development is the only consideration for Phase II. Comm. Jochman responded to the second concern by saying that the Town cannot guarantee that the property will be rezoned and Director Dearborn reiterated that the future land use map calls for the land to be low density, residential. Kim Hyer later asked how many lots there are in Phase I (44) and whether or not fences are required (not proposed).

 

The new conditions for the preliminary plat for High Plain Meadows are:

1.      A temporary cul-de-sac be created at the west end of Sandpoint Ridge.

2.      Restrictions be placed on the final plat on lots 1 through 10 prohibiting vehicular to Cold Spring Road.

3.      Provisions shall be made as a part of this plat to provide for walkways along Cold Spring Road.

4.      There shall be a consideration for open space/park space.

 

Motion by Commissioner Krueger, seconded by Commissioner Bellmer, to approve the preliminary plat on the condition that the old Condition #3 is deleted and a new Condition #4 be added dealing with open space/park space. Motion carried with 4 Aye, 1 Abstained, 1 Excused.

 

Commissioners’ Krueger, Bellmer, Jochman, Kuehn Aye; Chairman Tews Abstained; Comm. Lewis Excused.

 

 

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2. Approval of Final Plat for Clover Meadows

 

Director Dearborn explained that this plat would serve for both a preliminary and final plat. In addition, Director Dearborn discussed some of the features of this plat such as: the plat creates 12 lots and two out lots for detention purposes; five of the lots have no access to a public road, the remaining lots do have access; and Winnebago County requires either a regular plat or condominium plat for the R-5 zoning district (does not conform to the Town’s platting requirements but does conform to the CUP for the development). Finally, since the County requires this process for approval of this project, Director Dearborn said that the staff is recommending that approval occur to facilitate the developer.

 

Director Dearborn responded to a question by Comm. Krueger, concerning Dublin Trial, by explaining that the old name, Killarney Way, was already being used somewhere else in the County. In response to another concern by Comm. Krueger, Director Dearborn reiterated the fact that this process is a County requirement for a regular plat. Chairman Tews inquired about the location of Clover Meadows in relation to the new subdivision, Gateway Meadows (Clover Meadows is east of Gateway Meadows). Finally, Director Dearborn explained to Germaine Koepke that there are no proposed changes to this plan and that this plan just shows the platting.

 

Motion by Commissioner Krueger, seconded by Commissioner Jochman, to approve the final plat. Motion carried with 5 Aye, 1 Excused.

 

Chairman Tews, Commissioners’ Krueger, Jochman, Bellmer, Kuehn Aye; Comm. Lewis Excused.

 

3. Town CUP – Community Based Retirement Facility

 

Director Dearborn discussed some of the major points of the plan which include: 24 beds (elderly,ambulatory); located in a B-5 zoning district; access from Irish Road (includes screening); substantial landscaping/open space; 21 parking spaces; and is compatible with adjacent residential uses. Director Dearborn then went through the conditions for the

CBRF:

1.      The building shall be sprinkled.

2.      No parking shall be allowed in any part of the access drive or internal roadways.

3.      The radius of the turnaround shall be large enough to allow for the turn around of all fire equipment and other emergency vehicles.

4.      A landscaping plan shall be prepared and approved by town staff.

5.      A detailed site plan and drainage plan shall be prepared meeting all town requirements.

6.      All other local, county, state and federal regulations shall be complied with.

 

Comm. Jochman asked about Condition #1, in which Director Dearborn responded that it is required based on the size of the CBRF. John Ford (developer) said that sprinkling is mandated by the state, since the CBRF has over three beds.

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Germaine Koepke was concerned with traffic coming from Irish Rd. to the CBRF. Director Dearborn explained that few cars will be going in and out of the CBRF and that the majority of the traffic will be employees/visitors. Concerning the nearby-proposed Clover Meadows apartment complex, Comm. Jochman explained that the majority of the traffic would go east on W. American Dr. and then to CB.

 

Motion by Commissioner Krueger, seconded by Commissioner Kuehn, to approve the Town CUP for the CBRF. Motion carried with 5 Aye, 1  Excused.

 

Chairman Tews, Commissioners’ Krueger, Bellmer, Jochman, Kuehn Aye; Comm. Lewis Excused.

 

OLD BUSINESS

 

1. Reapproval of Preliminary Plat for Gateway Meadows

 

Director Dearborn discussed some of the main features of this proposed subdivision which include: 144 lots of which 12 of the lots are for duplexes and the balance, single family; lots average 15,000 sq. ft. in area; the subdivision will include internal sidewalks and open areas that will be dedicated as parks; and a pedestrian trial will follow West View Rd. and connect to West American Dr.

 

Director Dearborn discussed the conditions of Gateway Meadows, which are as follows:

1.      The final plat shall address the cul-de-sac or turn-around on Armor Court and Pine    

Court by ensuring that adequate clearances and design meet all town requirements.

2.      Out lot three shall be removed, as it is part of the right-of-way.

3.      Out lots one, two, and four be dedicated as parks.

4.      The ownership and maintenance of out lot 5 must be addressed during final platting through either dedication as right-of-way and/or joint ownership and maintenance by the owners of lots 139-144.

5.      Temporary cul-de-sacs meeting town requirements shall be provided for Forest Glen Road and Deer Path Crossing.

6.      All approvals are contingent on approval of all agencies and all other governmental entities with authority to object to a plat.

 

Chairman Tews inquired on who will be the developer for the park and walkways. Director Dearborn responded by saying that this could be made a part of the requirement on the developer. Furthermore, Director Dearborn said that the goal is to leave much of the land untouched. Melvin Schultz, 9240 Clayton Ave., said that it would be difficult to put in trails on the wetlands. Director Dearborn explained that boardwalks could possibly be put in or just use the dry areas for the trails. Finally, Comm. Jochman asked if the ownership of the out lots is uncertain, in which Director Dearborn responded by explaining that staff recommended that the out lots be dedicated as parkland for the final plat. Dave Olson, 9150 Clayton Ave., asked about the time frame for the subdivision.

 

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Director Dearborn explained that the phases have not been set yet. Also, Director Dearborn pointed out that the roads will be built in the summer and that the plots will probably soon be marketed, especially after the platting process is completed. Finally, Comm. Bellmer inquired about the 54 ft. right-of-way in the subdivision. Director Dearborn said that since the subdivision provides for sidewalks and curb and gutter (no ditches), the plan still works.

 

Motion by Commissioner Krueger, seconded by Commissioner Jochman, to approve the preliminary plat. Motion carried with 5 Aye, 1 Excused.

 

Chairman Tews, Commissioners’ Krueger, Bellmer, Jochman, Kuehn Aye; Comm. Lewis Excused.

 

OTHER BUSINESS

 

Comm. Krueger requested that any resident should receive an informational article on apartments. Chairman Tews explained that there would be a joint meeting of the Town Board and Park Commission on March 2, at 7 p.m. (*later changed to March 1, at 6 p.m*), to discuss open space/park issues. Chairman Tews then invited the Planning Commission members and any interested Town resident to attend.

 

ADJOURNMENT

 

Motion by Commissioner Krueger, seconded by Commissioner Jochman, to adjourn the meeting at 5:58 p.m. Motion carried with 5 Aye; 1 Excused.

 

                                                                          Respectfully submitted,

 

 

 

 

                                                                           Jeffrey Smith

                                                                           Associate Planner