PLANNING COMMISSION MEETING MINUTES

                       Town Hall, Wednesday November 15, 2000 for approval at the

                                                          12/13/00 meeting

 

Chairperson Bellmer called the meeting to order at 5:00 p.m.

 

PRESENT:  Chairperson Bellmer and Planning Commissioners’ Chuck Lewis, Dennis Jochman, Michael Van Dyke, Harold Pelton, and Kris Koeppe. Community Development Director George Dearborn and Associate Planner Jeffrey Smith.

 

EXCUSED:   Tom Schein

 

ALSO PRESENT:   Gerry Altenhofen

                                 Rochelle Altenhofen

                                 Mark Cumings

                                 Kim Charniak

                                 Dave Korth

                                 Kim Korth

                                 Ron Korth

                                 John Davel

 

 

Approval of Minutes – October 11, 2000

 

Motion by Commissioner Pelton, seconded by Chairperson Bellmer, to approve the minutes of the Planning Commission meeting of October 11, 2000. Motion carried with 5 Aye, 2 Excused. Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Koeppe Aye; Commissioners Schein and Jochman (*arrived at 5:05 p.m.*) Excused.

 

1.  Certified Survey Map – Bergstrom Properties, Inc. & St. Patrick’s Congregation – (008-0577, 008-0584, 008-0585)

 

Director Dearborn explained that the CSM was proposing to combine two lots owned by St. Patrick’s Congregation of Neenah into one new lot and also adjust the lot line for the property owned by Bergstrom Properties, Inc.

 

Motion by Commissioner Jochman, seconded by Commissioner Lewis, to approve the CSM as submitted. Motion carried with 6 Aye, 1 Excused.

 

 

 

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Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Jochman, Koeppe Aye; Comm. Schein Excused.

 

2. Temporary Use Permit – Dave & Debbie Korth – 922 W. Grove St – (008-0853-01)

 

Director Dearborn reported to the Commission that the applicants were applying for a Temporary Use Permit in order to sell Christmas trees at their residential lot. In addition, Director Dearborn explained that the conditions specified would be ongoing and thus the applicant would not have to reapply each year. In response to concerns over parking, Dave Korth, the applicant, explained that he would place signs on the subject property that would indicate to park on the site as opposed to the street.

 

The conditions for the Temporary Use Permit are as follows:

1.      Parking will be allowed only on the two designated driveways at the site. There shall be no parking on Grove St. or Gardners Row.

2.      Hours of operation will be limited daily from 8 a.m. to 8 p.m.

3.      Lighting shall not glare on adjacent properties.

4.      There shall be no off premise signs in the Town that advertise the sale of trees at the site.

5.      The Temporary Use Permit will commence on November 22 and expire on December 25, 2000.

6.      A Town permit & fee is also required for selling X-mas trees. The applicant must follow all of the guidelines of Section 9.18 of Chapter 9 of the Town of Menasha Municipal Code.

 

Motion by Commissioner Lewis, seconded by Commissioner Pelton, to approve the Temporary Use Permit, with the six specified conditions. Motion carried with 6 Aye, 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Jochman, Koeppe Aye; Comm. Schein Excused.

 

3.  Temporary Use Permit – Ronald & Kim Korth – 763 Airport Rd. – (008-0353-03)

 

Director Dearborn stated another Temporary Use Permit application for selling Christmas trees at a residential lot. Ron Korth, the applicant, asked whether he could put a 4’x 4’ off premise sign, advertising the sale of trees at his site, at a commercial business in the Town. Director Dearborn responded to this request by explaining that it violated the Town ordinance dealing with signs.

 

The conditions for the Temporary Use Permit are as follows:

1.      Parking will be allowed only on the driveway. There shall be no parking on Airport Rd.

2.      Hours of operation will be limited daily from 8 a.m. to 8 p.m.

3.      Any lighting shall not glare on adjacent properties.

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4.      There shall be no off premise signs in the Town that advertise the sale of trees at the site.

5.      The Temporary Use Permit will commence on November 24 and expire on December 24, 2000.

6.      A Town permit & fee is also required for selling X-mas trees. The applicant must follow all of the guidelines of Section 9.18 of Chapter 9 of the Town of Menasha Municipal Code.

 

Motion by Commissioner Pelton, seconded by Commissioner Van Dyke, to approve the Temporary Use Permit, with the six specified conditions. Motion carried with 6 Aye, 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Jochman, Koeppe Aye; Comm. Schein Excused.

 

4.  Official Mapping of W. American Dr. (from split with Smoke Tree Rd. to Clayton Ave.)

 

Director Dearborn pointed out that the extension of W. American Dr. would occur at the point where it splits off with Smoke Tree Rd. Smoke Tree Rd. is the two-lane road that goes in the Gateway Meadows subdivision. The W. American Dr. extension would continue to be four lanes and 80 ft. in width. Director Dearborn explained that the routing of W. American Dr. was shown on the Town’s Comprehensive Plan and that the Town of Clayton has already mapped the continuation in their jurisdiction. In addition, Director Dearborn stated that the mapping of the road was the first step in the process of developing the nearby land. Chairperson Bellmer clarified with the Commission that the survey map should show the continuation of W. American Dr. to be 80 ft. in width as opposed to 66 ft.

 

Motion by Commissioner Jochman, seconded by Commissioner Lewis, to approve the official mapping of W. American Dr. to Clayton Ave., with the correction that the extension be shown as 80 ft. in width. Motion carried with 6 Aye, 1 Excused.

 

Chairperson Bellmer, Commissioner’s Lewis, Van Dyke, Pelton, Jochman, Koeppe Aye; Comm. Schein Excused.

 

5.  Certified Survey Map – Gerald Remter – (008-3622, 008-3633-01)

 

Director Dearborn explained that the CSM on Imperial Lane was proposing to combine a lot and an outlot into a newly created lot in the Imperial Heights subdivision. The CSM would then provide for addition buildable area for potential future improvements.

 

Motion by Chairperson Bellmer, seconded by Commissioner Pelton, to approve the CSM as submitted. Motion carried with 6 Aye, 1 Excused.

 

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Chairperson Bellmer, Commissioner’s Lewis, Van Dyke, Pelton, Jochman, Koeppe Aye; Comm. Schein Excused.

 

6.  Certified Survey Map – Van Zeeland Oil., Inc. (008-0231-04)

 

Director Dearborn reported to the Commission that the CSM on the SW corner of County Rd. CB and W. American Dr. was proposing to split one lot into two lots. The newly created Lot 1 would be the future location of a McDonalds restaurant. The newly created Lot 2 would be the future location of a convenience store and car wash. The newly created lot is located in the Gateway Development Project area and the Planning Commission already approved a Town CUP for the subject property.

 

Motion by Commissioner Van Dyke, seconded by Chairperson Bellmer, to approve the CSM as submitted. Motion carried with 5 Aye, 1 Abstention, 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Koeppe Aye; Comm. Jochman Abstained; Comm. Schein Excused.

 

OLD ITEMS OF BUSINESS

 

1.  Review Site Plan for 4139 W. Prospect Ave. – (008-0113-05)

 

Associate Planner Smith told the Commission that the applicant was no longer requesting a variance for the 75 ft. shoreland setback requirement, since Mud Creek was proposed to be relocated. John Davel, representing the applicant, clarified that a variance was no longer needed for the building setback but still required for the parking lot setback. Mr. Davel pointed out that the DNR was requiring at least a 25 ft. setback from the parking lot to the relocated creek, with natural vegetation allowed to grow in between. In addition, Mr. Davel explained that the DNR was still reviewing the Mud Creek relocation request along with a revised hydraulic study, condition profile and floodway data. Furthermore, Mr. Davel explained that he has applied for a commercial driveway permit, with the condition that there shall be only a right turn in and out of the property. This would be the case since the median would be closed.

 

Motion by Commissioner Jochman, seconded by Commissioner Pelton, to table the site plan until the DNR reviews and approves the Mud Creek Relocation request and for the applicant to provide any other additional information/updates. Motion carried with 6 Aye, 1 Excused (Comm. Schein). (*There is no official resolution since only the Planning Commission and Town Staff are reviewing the site plan*).

 

2.  Variance – Davel Engineering – 4139 W. Prospect Ave. – (008-0113-05)

 

The variance request applies to the site plan review in old item #1 so the same recommendation applies.

 

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Motion by Commissioner Jochman, seconded by Commissioner Pelton, to table the Variance until the applicant provides additional information on the proposed project. Motion carried with 6 Aye, 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Koeppe Aye; Comm. Schein Excused.

 

3.  Town Conditional Use Permit – U.S. Oil Co., Inc. – (008-0224)

 

Director Dearborn explained that the applicant still has not submitted a detailed site plan but may submit one for the December meeting. A resident from Alex Ct. stated a concern over trucks going onto Alex Ct. Director Dearborn explained that the resident should state this concern at the December meeting or whenever the site plan is submitted.

 

Motion by Commissioner Jochman, seconded by Commissioner Lewis, to table the Town CUP until the applicant provides a detailed site plan. Motion carried with 6 Aye, 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Jochman, Koeppe Aye; Comm. Schein Excused.

 

4.  Certified Survey Map – Gerald & Rochelle Altenhofen – (008-0053, 008-0056-09)

 

Director Dearborn explained that the applicants applied for a CSM in August 1999 that would create 3 new lots off of Century Oaks Dr. The Planning Commission approved the CSM with the condition that a “T” turn around or cul-de-sac be placed at the end of Century Oaks Dr. The Fire Chief at that time preferred a cul-de-sac. Director Dearborn also stated that the Town subdivision ordinance mandates a cul-de-sac to be placed at the end of a public road. Chairperson Bellmer asked if Town Staff could accept a “T” turn around or cul-de-sac on private property but Director Dearborn again stated that this would violate the Town subdivision ordinance.

 

Gerald Altenhofen, the applicant, showed the Commission a diagram of his proposed design for the site. Mr. Altenhofen explained that the current Fire Chief accepted his design for turn around on the private land. Mr. Altenhofen pointed out that he did not like a cul-de-sac since that would affect the amount of buildable land on his property.

 

Commissioner Jochman then stated that the current Fire Chief accepted the fact that there was adequate turn around area for trucks but still the subdivision ordinance mandates a cul-de-sac. Comm. Jochman suggested the possibility of making Century Oaks Dr. and Ct. private roads, which then makes the applicant responsible for all maintenance and utilities. Mr. Altenhofen responded by explaining that he no longer owned the land near Century Oaks Ct. Hence, the private road would have to be only the portion of Century

 

 

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Oaks Dr. that lies east of Century Oaks Ct. This option could be more attainable since a private drive has to be only 33 ft.

 

Chairperson Bellmer and Commissioner Koeppe questioned if the Commission has any choice since the subdivision ordinance mandates a cul-de-sac for a public road. The only other option would then be a road vacation, which changes the road to a private road.

 

Motion by Commissioner Pelton, seconded by Commissioner Lewis, to delay the decision on the CSM for thirty-days in order for the applicants to meet with Town Staff to discuss options for approval. Motion carried with 6 Aye; 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Jochman, Koeppe Aye; Comm. Schein Excused.

 

5.  Certified Survey Map – Gerald & Rochelle Altenhofen – (008-0056-08, 008-0056-09)

 

Director Dearborn stated that the same Staff and Planning Commission concerns applied to the other CSM, proposing to create two new lots, on Century Oaks Dr.

 

Motion by Commissioner Pelton, seconded by Commissioner Lewis, to delay the decision on the CSM for thirty-days in order for the applicants to meet with Town Staff to discuss options for approval. Motion carried with 6 Aye; 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Pelton, Jochman, Koeppe Aye; Comm. Schein Excused.

 

OTHER BUSINESS

 

Director Dearborn mentioned that the Gateway Meadows and Wildlife Heights subdivisions would soon be officially recorded. The High Plain Meadows subdivision has already been recorded.

 

ADJOURNMENT

 

Motion by Commissioner Pelton, seconded by Commissioner Lewis, to adjourn the meeting at 5:57 p.m. Motion carried with 6 Aye; 1 Excused (Comm. Schein).

 

                                                                                Respectfully submitted,

 

 

 

 

                                                                                 Jeffrey Smith

                                                                                 Associate Planner