PLANNING COMMISSION MEETING MINUTES

Town Hall, Wednesday June 20, 2001 for approval at the

7/18/01 meeting

 

 

Chairperson Bellmer called the meeting to order at 5:00 p.m.

 

PRESENT:   Chairperson Bellmer and Planning Commissioners’ Chuck Lewis

                      Michael Van Dyke, Dennis Jochman (*arrived at 5:08 p.m.*), and Kris

                      Koeppe. Community Development Director George Dearborn and

                      Associate Planner Jeffrey Smith.

 

ALSO PRESENT:   Anthony Fiewger

                                 James LaPlant

 

EXCUSED:  Commissioner Pelton

 

 

Approval of Minutes – May 16, 2001

 

Motion by Commissioner Van Dyke, seconded by Commissioner Lewis, to approve the minutes of the Planning Commission meeting on May 16, 2001. Motion carried with 4 Aye, 2 Excused (Commissioners’ Pelton and Jochman).

 

1.  Certified Survey Map – Wisconsin Department of Transportation – W. American Dr. – (008-0268-01, 008-0267-01(p), 008-0267-02(p), 008-0267-03(p))

 

Director Dearborn explained that the CSM would create 3 new lots. In particular, it would combine 2 lots into one on the north side of W. American Dr. This newly created lot may possibly be the location of a two-story Community Based Retirement Facility (CBRF). On the south side of W. American Dr., one lot was being split into two newly created lots. These two lots are zoned B-5 (Planned Commercial Business District) and may be the location of an office complex or similar commercial use.

 

Director Dearborn then briefly explained to the Commission that the Town Bd. at their June 25 meeting was reconsidering the CUP modification for the two-story CBRF and that the CSM would be withdrawn if the CUP modification were denied.

 

Commissioner Lewis questioned why the Town Bd. at their May 26 meeting denied the CUP modification for the two-story CBRF. Director Dearborn responded by explaining that the Town Board, based on citizen input, preferred the already approved one-story CBRF and also had concerns about drainage on the property.

            Director Dearborn then pointed out that the drainage plan has been approved since

            that meeting.

 

Motion by Chairperson Bellmer, seconded by Commissioner Van Dyke, to approve the CSM as submitted. Motion carried with 4 Aye, 2 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Koeppe Aye; Commissioners’ Pelton and Jochman Excused.

 

2.  Site Plan Appeal – Thomas Juza Custom Home & Design, Inc. – 2000 Maplecrest Dr. – (008-3902)

 

Director Dearborn reported to the Commission that the applicant was appealing a denial of a site plan for a 12-unit apartment building on the NW corner of Calumet St. and Maplecrest Dr. Director Dearborn explained that the site plan was denied since it violated the Town’s density standard, which allowed a maximum of 12-units per acre. The subject property is 32,966 sq. ft. or .76 acres, which then calls for 15.8 units per acre. Director Dearborn pointed out that there are older apartment buildings in the area that do not conform to the Town’s density standard.

 

Town staff met with the applicant prior to the meeting and came up with some special conditions or incentives for approval that could offset the density violation. For example, the Fire Department requested that the building would be sprinklered. The following are the complete list of conditions set forth by staff in order to allow approval of the site plan:

 

1.      The apartment building is sprinklered.

2.      A drainage plan is submitted for review & approval by the Town Engineer.

3.      Water meters and other meters must be located in a separate utility room outside of any apartments.

4.      State approved plans required (e.g. Building, HVAC, Plumbing).

5.      The applicant adheres to all other conditions set forth by staff from site plan review.

 

Commissioner Jochman clarified with Director Dearborn that the density of the proposal still was less than the densities of apartment buildings in the surrounding areas.

 

Commissioner Lewis stated that since the density of the proposal was less than the densities of nearby apartments, the extra sprinkler condition was unnecessary. After further discussion on the uniqueness of this area and proposal, Commissioner Lewis stated that the sprinkler could be an acceptable compromise for this case.

 

Jim LaPlant, representing Juza Custom Home & Design Inc., explained that his only objection to the sprinkler requirement would be the additional cost it would impose on the project. Specifically, this cost may cause the rent prices to increase, which would hurt an apartment building that was geared towards lower income people. Furthermore, Mr. LaPlant pointed out that adjacent apartment buildings do not have the burden of a sprinkler cost.

 

Commissioner Jochman then pointed out that even with the sprinkler condition, the Planning Commission was still allowing the proposal to exceed the density standard set forth by the Town’s Comprehensive Plan.

 

Motion by Commissioner Jochman, seconded by Commissioner Lewis, to approve the site plan, with the five specified conditions.  Motion carried with 5 Aye, 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Jochman, Koeppe Aye; Commissioner Pelton Excused.

 

3.  Town Conditional Use Permit – MEG Main Office Freele, LLC – 1451 McMahon Dr. – (008-5221)

 

Director Dearborn stated that the applicant was applying for a Town CUP in order to construct a two-story addition to a building that was being leased by Svenska Cellulosa Atkiebolaget (SCA). The property is zoned B-5 (Planned Commercial Business District) and therefore requires a Town CUP. Director Dearborn pointed out that the proposal included an additional parking area in order to accommodate the requirements of the zoning ordinance. Director Dearborn then discussed some of the issues that still need to be addressed, such as landscaping and exterior façade review. The complete list of staff conditions is as follows:

 

1.      Fences – No fences are identified. Fences must abide to the B-5 zoning guidelines.

2.      Outdoor lighting –  All outdoor lighting must conform to the requirements of this district.  The applicant must provide a detailed lighting plan that shows what the lights will look like and the materials used. 

3.      Signs – No new signs are identified. There are two existing signs that conform to the zoning ordinance requirements.

4.      Parking – Parking is shown on the site plan.  Parking meets the minimum requirements of the zoning ordinance (1 stall for each 300 sq. ft. of floor area).

5.      Radio and Television Antennas – No antennas are shown on the site plan. They must be in conformance with the requirements of the B-5 zoning district. 

6.      Satellite Dishes – No satellite dishes are shown on the plan. They must be in conformance with the requirements of the B-5 zoning district. 

7.      Landscaping – The applicant needs to submit a detailed landscaping plan. The proposal meets the 30 percent minimum open space requirement of the B-5 district.

8.      Garages & Storage Bldgs. – No new garage or storage buildings are identified. If proposed, they must meet the guidelines of the B-5 district.

9.      Setbacks and Square Footage – The site plan indicates all setbacks (front, side, rear to the property line), dimensions, and square footage for all the proposed buildings, which are all conforming. Parking lot & driveway setbacks conform to the B-5 district. The building floor area ratio does not exceed 40 percent.

10.  Exterior Façade -  The applicant needs to show detail of the exterior façade for the proposed addition. Town staff will do the final review.

11.  Drainage Plan – a drainage plan, with calculations, must be submitted to the Town Engineer for review & approval.

12.   The turnaround in the new parking area is insufficient for apparatus access and must be revised to allow emergency vehicle access.

 

Anthony Fieweger, representing the applicant, displayed drawings of the proposed addition to the Planning Commission and explained that the design/façade would be similar to the existing building. Furthermore, Mr. Fieweger explained that condition #12, concerning turnaround in the parking lot, would be adjusted to meet Town specifications.

 

Commissioner Jochman stated for the record that he has worked with the McMahon Group in the past but since he has no monetary or other interest associated with this project, he would vote on the Town CUP.

 

Motion by Chairperson Bellmer, seconded by Commissioner Van Dyke, to approve the Town CUP, with the specified conditions.  Motion carried with 5 Aye, 1 Excused.

 

Chairperson Bellmer, Commissioners’ Lewis, Van Dyke, Jochman, Koeppe Aye; Commissioner Pelton Excused.

 

OLD ITEMS OF BUSINESS

 

OTHER BUSINESS

 

1.  Report on Comprehensive Plan Update

 

Director Dearborn informed the Commission that the Town recently selected a local firm, Martenson & Eisele, as the consultant to update the Town’s Comprehensive Plan in accordance with the State Smart Growth legislation requirements. A citizen survey will be the first step taken to measure citizen input on various issues/elements related to the plan. Director Dearborn explained that this project would last a maximum of 30 months and would address the nine elements required by the State. In addition, there will be public hearings held on both the East Side and West Side of the Town. Furthermore, the Town website will be heavily used to gather citizen comments and then enable the consultant/staff to make immediate alterations based on this input.

 

 

ADJOURNMENT:

 

Motion by Commissioner Lewis, seconded by Chairperson Bellmer, to adjourn the meeting at 5:48 p.m. Motion carried with 5 Aye, 1 Excused (Comm. Pelton).

 

                                                                                      Respectfully submitted,

 

 

 

 

                                                                                       Jeffrey Smith

                                                                                       Associate Planner