CHAPTER 2

TOWN BOARD MEETINGS

2.01 ANNUAL MEETING

The Annual Town Meeting shall be held on the 2nd Tuesday of April of each year at the Town Hall unless changed by the electors pursuant to 60.11 of Wis. State Stats. of 1985 et al. The change of meeting time shall be made only by the electors at the next previous Annual Meeting and shall not be set later than 10 days after the 1st Tuesday in April. The order of business and the business to be conducted at the Annual Town Meeting shall be governed by Wis. State Stats. 60.10 and 60.14 (Wis. State Stats. 1973).

2.02 REGULAR MEETINGS; VILLAGE POWERS; TIME & DATE

(1) Adoption of Village Powers. The Annual Town Meeting of the Town of Menasha having previously hereto adopted a resolution pursuant to Wis. State Stats. 60.10 (2)(c) allowing the Town Board to exercise Village powers, said resolution remaining unchanged and not rescinded by this Code, now therefore regular Town Meetings shall exercise power as follows:

(a) The Town Board shall exercise all powers relating to Villages and conferred on Village Boards by Chapter 61, except such power, the exercise of which would conflict with the Statutes relating to Towns and Town Boards. [Annual Town Mtg 4/3/56]

(2) Meeting Time and Date

(a) Regular Meetings. The scheduling including dates and times for regular meetings of the Town Board shall be established at the last Town Board meeting of November for the following year.[Adopted 12/18/95]

(b) Place of Meetings. All meetings of the Board, including special and adjourned meetings, shall be held in the Town Hall of the Town of Menasha unless specified in the notice that another meeting place is to be used.

(c) Quorum. Three Supervisors, including the Town Chairman, shall constitute a quorum but a lesser number may adjourn from time to time or compel the attendance of absent members. Any Supervisor who shall without good cause fail to attend a regular or adjourned meeting or special meeting called in accordance with these rules shall be subject to a fine of $25.00 by vote of all members present at such meeting whether or not such members constitute a quorum. [Amended 4/22/85]

(d) Any regular meeting may be rescheduled or changed by action of the Board at the next preceding meeting. The vote shall be by 2/3 members of the Board and the Clerk shall be directed to post notice at the Town Hall 10 days before the time when the regular meeting would have been held if not rescheduled. The notice shall include the newly scheduled date.

(e) Withdrawal from Meetings. No member at any meeting of the Board shall withdraw therefrom without permission from the presiding officer, and any member so withdrawing without such permission may be compelled to return and may be punished by forfeiture not exceeding $25.00.

2.03 ORDER OF BUSINESS [Amended 11/10/97]

The general order of business of the Town Board shall be conducted in the following order, however, circumstances may warrant a deviation from time to time:

I. Call to Order, Pledge of Allegiance, and Roll Call

II. Awards/Presentations

III. Public Forum - Non-Agendized Town Related Matters

(Limited to Ten Minutes 0 Non-Repetitive Matters)

IV. Discussion Items

V. Old Business

VI. New Business

VII. Ordinances

VIII. Resignations/Appointments

IX. Approval Of Minutes

X. Correspondence

XI. Reports

A. Town Administrator

B. Town Attorney

C. Town Engineer

D. Town Clerk

E. Town Board

F. Town Chairman

G. Other Town Officials

XII. Motions By Supervisors

XIII. Announcements

XIV. Adjournment

2.04 PRESIDING OFFICER

(1) Control of Meeting. The Town Chairman shall preserve order and conduct the proceedings of the meeting. A member may appeal from the decision of the presiding officer. Such appeal is not debatable and must be sustained by a majority of the members present, exclusive of the presiding officer.

(2) Absence of Chairman. The Town Board shall annually, at the second meeting of April, appoint a Town Board Supervisor to act as Vice-Chairman in the event the Chairman is absent. The Town Board Supervisor appointed shall hold this position until the second meeting of April of the next succeeding year or until such time he/she leaves office or completes his/her official term of office.

(3) Participation in Debate. The presiding officer may speak upon any question but to make any motion he must vacate the chair and designate a Supervisor to preside temporarily.

2.05 SPECIAL MEETINGS

(1) Special Meetings of the Board may be called by the Town Chairman or by 2 Supervisors or by 1 Supervisor and the Town Chairman by filing a written request with the Clerk at least twenty-four (24) hours prior to the time specified for such meeting. The Clerk Shall immediately notify each Supervisor of the time and purpose of such meeting. The notice shall be delivered to each Supervisor personally or left at his usual place of aboda at least eighteen (18) hours prior to the time set for the meeting. The Clerk shall cause an affidavit of service of such notice to be filled in his office prior to the time fixed for such special meeting. Special meetings may be held without notice when all members of the Board are present, or consent in writing to the holding of said meeting. Unless all Supervisors are in attendance, no business shall be transacted at a special meeting except for the purpose state in the notice thereof. The order of business shall be as the presiding officer shall direct.

(2) Special meetings may also be called, pursuant to Wis. Stats. 60.12, by the filing with the Clerk a written request signed by 12 qualified voters of the Town. Notice of the meeting shall be the same as specified herein for calling of special meetings by Chairman or two Supervisors or the Chairman and one Supervisor.

2.06 ORDINANCES AND RESOLUTIONS

Ordinances, resolutions, bylaws, communications and other matters submitted to the Board shall be read by title and author and referred to the appropriated committee by the Chairman. No ordinance or bylaw shall be considered unless presented in writing by a Supervisor and/or Chairman. Unless requested by a Supervisor or Chairman before final vote is taken, no ordnance, resolution or bylaw need be read in full.

2.07 GENERAL RULES

The deliberations of the Board shall be conducted in accordance with the parliamentary rules contained in Robert's Rules of Order Revised (1951), which is hereby incorporated in this section by reference. No person other than a member shall address the Board except by majority vote of the members present. No ordinance, resolution or other motion shall be discussed or acted upon unless it has been seconded. No motion shall be withdrawn or amended without the consent of the person making the same and the person seconding it.

2.08 SUSPENSION OF RULES

These rules or any part thereof may be temporarily suspended in connection with any matter under consideration by a recorded vote of 2/3 of the members present, but in no event shall the rules be suspended when there are less than 3 Board Members present.

2.09 MEETINGS OF COMMISSIONS, BOARDS AND COMMITTEES AS APPOINTED BY THE TOWN BOARD

(1) Plan Commission

(a) Plan Commission shall hold one regular meeting each month on the third Wednesday, at 5 p.m. at the Town Hall. [Revised 5/28/91]

(b) Additional Commission meetings may be held at any time upon the call of the Chairman, or by a majority vote of the members of the Commission, or upon the request of the Town Board, following at least twenty-four hour notice to each member of the Commission and the Official Newspaper. Special Commission meetings requested by any individual(s) for special consideration of an item shall be requested in writing and filed with the Planning Coordinator at least 72 working hours prior to the desired meeting date. If a special meeting is approved, the individual(s) requesting the special meeting shall pay a fee of $100.00 at the time the written request is filed.

(c) Conflicts with Holidays will be resolved by a 2/3 vote of the concerned Commission Members.

(d) At their first regular meeting in May of each year, the Commissioners shall elect a Vice-Chairman.