Approval March 26, 2001

 

 

REGULAR MEETING OF THE

TOWN BOARD OF SUPERVISORS

Municipal Complex - Assembly Room

Monday, March 12, 2001

 

MINUTES

 

 

Agendas with resolutions were posted at the Municipal Complex, Fire Station 40, Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library.

 

I.                   CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

 

Deputy Clerk, Karen Tweedie noted the roll as follows:

 

PRESENT:

Arden Tews, Town Chair                        Jeanne Krueger, Supervisor #1

Bob Sprague, Supervisor #2                   Jerry Jurgensen, Supervisor #3

Russ Handevidt, Supervisor #4              Keith Kiesow, Fire Chief

Karen Tweedie, Deputy Clerk                 Carl Sutter, Town Engineer

Greg Curtis, Town Attorney                     Patrick DeGrave, Administrator

Myra Piergrossi, Dir. of Finance              William Weiss, Police Chief

George Dearborn, Dir. of Com. Dev.      Susan Phillips, Deputy Fire Chief/Marshal

Tom Gritton, Fire Dept.                           Jason Feucht, Police Officer

Daniel Wiechman, Police Officer            Michael Tedford, Firefighter

 

EXCUSED:

Carlene Sprague, Clerk

 

ALSO PRESENT:

            Joni Danner, Touchmark (Retirement Living)           David Gundlach, Menasha Schools

            Jeff Foss, Touchmark                                               Sue Winar

Joe Trudell, Town Resident                                      Dennis Malinowski                   

Cheryl Hintz, Fox Cities Newspapers                       Mary Rauen, Valley Gateway Dev.

Anne Donnellan

 

II.                 AWARDS/PRESENTATIONS – Jeff Foss / Joni Danner with “Touchmark” Retirement Living

A presentation was given on this brand new retirement facility in the Town of Menasha.  The premises were described, with Independent Home living on the East side, and Continuous care on the West side of the


complex for those age 55 and up.  There are duplex and single family homes.  (See attached site plan).  Health care available, 24-hour staffing, health/fitness club, and the Touchmark Mall were some of the amenities.

 

Jeff Foss, and Joni Danner offered a private tour for Town Board members on Monday, March 19th at 5:00 p.m.

 

Assessor, Richard Eiberger, thanked them both for bringing local contractors into our community to work on this project.

 

III.              PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS - None

 

IV.     DISCUSSION ITEMS

A.                 Menasha School District April Referendum – David Gundlach

David Gundlach, representing the Menasha Schools, spoke of referendums to borrow up to $16,175,000 for improving, replacing and remodeling school facilities. 

 

Another is a school district budget of $600,000.00 each year to preserve technology by replacing aging computers and upgrading information systems.

 

David Gundlach stated the growth of the Elementary and Middle school.  The budget may allow for all day kindergarten.

 

Supervisor Krueger asked whether the annual amount of $600,000.00 was going to be forever?

 

David Gundlach replied yes, it will.

 

Supervisor Krueger referred to a Referendum in 1998 and one before that in 1994 or 1995, regarding computer debts that would have been paid off.  She asked how many referendums the Menasha Schools will have?  Will these expenses be broken down?

 

Administrator DeGrave asked how long it would be amortized and over how many years?

 

David Gundlach thought it was over a ten-year term, but would have to check and get back to the Administrator

 

Assessor, Richard Eiberger, asked if there is a projected student growth rate?

 

David Gundlach projects 1%, so the enrollment should be quite stable.

 

Supervisor Handevidt questioned whether the computers are upgradeable, or would have to be replaced?

 

David Gundlach said the schools would have the advantage of leasing arrangements.

 

 

 

B.                Debt Refinance and Capital Project Borrowing

There was discussion regarding borrowing for projects on Jacobsen Road and Cold Spring Road Construction plans.

 

Administrator DeGrave spoke of the area from American Drive to Shady Lane and the percentage of participating costs.  McMahon Associates, Inc. can engineer $135,000.00 for borrowing.  $150,000 has been put in based on approximately $.18 cents per every $1000.00 property value.

 

Chairman Tews thought that American Drive repairs should be priority because of the Grant which has to be concluded by year 2003.            

 

Administrator DeGrave stated yes, there are time limits to spending this money.  See comparison of Scenarios 1 & 2.  (See attached).

 

The Town Board discussed these two projects and the Grant money for American Drive.

 

Supervisor Krueger asked whether the bridge will be done this fall?  Is it part of the borrowing?

 

Answer, yes.

 

Engineer, Carl Sutter, commented that for cost advantage, he does not think it is feasible to do Jacobsen Road right now.  We have been receiving good bids now for the Utility.

 

Supervisor Krueger asked what was high priority at this time?

 

Administrator DeGrave stated that the garage is, but so are the narrow roads which need reconstruction.  There is a $1,000,000 cost to improve and maintain roads in the Town.  Is it worth $.5 cents per thousand?  You have already borrowed the levy money.  The 4.4% is very attractive right now, so now is the time to do it.

If we want the two roads done, do it when the borrowing is good.  Pay down the debt first before the borrowing.

 

Supervisor Krueger asked the Board members, if there were a Public Hearing and the Town’s people do not want it done?

 

Administrator DeGrave responded that it is done not for the residents, but for the Town.  It is in our best interest.

 

Much discussion ensued on the decision to do both roads—Jacobson Road, and Cold Spring Road, at this time.

 

Administrator DeGrave asked the Board if they wanted R. W. Baird & Co. to prepare bonding of $4,510,000.00 to finance and refinance at $.18 cents Impact?

 

Chairman Tews asked whether there were any other projects in the last 3-5 years that we can roll into the refinance?  Trails we are putting in, etc?  It was agreed that this will be reviewed once again.

 

Administrator DeGrave stated that the first leg of Valley Gateway may be a candidate, the second will not.  The entire bonding will be put on hold until the Public Hearing.

 

V.      OLD BUSINESS

           

VI.     NEW BUSINESS

A.                 010312-1: Expenditures

Resident, Joe Trudell commented on the spending for the DMG Staffing Study, and the law firms, Davis & Kuelthau and Herrling Clark.

 

Administrator DeGrave explained that the legal firms were handling litigation issues.

 

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and approve the expenditures with the exception of (none).  Motion carried unanimously.

 

B.       010312-2: Bridgeview Gardens Settlement

MOTION: Supervisor Jurgensen, second Supervisor Handevidt to adopt the resolution and approve the Stipulation and Order dismissing Case NO. 00 CV 960 Litigation Settlement for Bridgeview Gardens and the terms and conditions of said Stipulation and Order are incorporated herein by reference and marked as Exhibit “A” as submitted.  Motion carried unanimously.

 

C.       010312-3: Approve Final Draft – Staffing, Organization, Management Study

MOTION: Supervisor Jurgensen, second Supervisor Sprague to adopt the resolution and accept the final draft of the staffing, Organization and management study of operations for the Town of Menasha, final report dated February 2, 2001as submitted.  Motion carried unanimously.

 

D.                010312-4: Approve Final Draft – Classification and Compensation Study

MOTION: Supervisor Sprague, second Supervisor Krueger to adopt the resolution and accept the final draft of the classification and compensation study final report dated February 2, 2001 as submitted.  Supervisors Krueger, Sprague and Jurgensen and Chairman Tews voted yes, Supervisor Handevidt voted no.  Motion carried.

 

E.                 010312-5: Approve FY 2001 Compensation Level for Non-Represented Personnel

MOTION: Supervisor Sprague, second Supervisor Krueger to adopt the resolution and approve to set the compensation level for non-represented personnel for the fiscal year 2001 as submitted.  Supervisors Krueger, Sprague and Jurgensen and Chairman Tews voted yes, with Supervisor Handevidt abstaining.  Motion carried.

 

 

 

F.                 010312-6: Approve FY 2001 Compensation Level for Park Director

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution to set the compensation level for the Park Director for the fiscal year 2001 which shall be retroactive to January 1, 2001 as submitted.  Supervisors Sprague, and Jurgensen and Chairman Tews voted yes, Supervisor Handevidt voted no, with Supervisor Krueger abstaining.  Motion carried.

 

G.                010312-7: Approve Bond Schedule for Fire Code Violations

MOTION: Supervisor Sprague, second Supervisor Krueger to adopt the resolution and revise bond schedule for fire code violations and amend as submitted.  Motion carried unanimously.

 

H.                010312-8: Approving Street Light Agreements for Gateway Subdivison

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution approving street light agreements with Wisconsin Electric Power Co. to install 58 lights to be paid for by the developer for Gateway Subdivison as submitted.  Motion carried unanimously.

 

I.                    010312-9: Approve Development Agreement for McMahon Drive and Installation of Utilities

MOTION: Supervisor Krueger, second Supervisor Sprague to adopt the resolution and approve the Development Agreement for construction of McMahon Drive and the installation of utilities as submitted.  Motion carried unanimously.

 

J.         010312-10: Year-End Budget Transfer/Amendments

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and approve the year 2000 budget transfers into balance by Department/Fund as submitted.  Motion carried unanimously.

 

K.                010312-11: Write-off of Old Accounts

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and approve the write-off of old accounts, in payables, a revenue needs to be realized in the amount of $20,190.75, property taxes from 1982-91 for $38,052.06, receivable amounts from 1987-94 of $13,675.67 which result in a fiscal impact of $31,536.98 for year 2000 as submitted.  Motion carried unanimously.

 

L.         010312-12: Establish Polling Places for April 3, 2001 Spring Election

MOTION: Supervisor Handevidt, second Supervisor Sprague to adopt the resolution and approve the established polling places for the Spring Election on April 3, 2001 as submitted.  Motion carried unanimously.

 

VII.     ORDINANCES / POLICIES

A.                 010226-1:POL  Personnel Policy Chapter 5, Section B – Flex Time

SECOND READING & ADOPTION

MOTION: Supervisor Sprague, second Supervisor Jurgensen to accept the second reading and adoption of the policy change amending Chapter 5 of the Town of Menasha Personnel Manual, Section B, Scheduled hours as submitted.  Motion carried unanimously.

 

B.        0103121:POL Personnel Policy Chapter 16 – Sick Time      FIRST READING

MOTION: Supervisor Sprague, second Supervisor Handevidt to accept the first reading of the policy change amending Chapter 5 of the Town of Menasha Personnel Manual, Section B Scheduled Hours as submitted.  Motion carried unanimously.

 

C.      010312-2:POL  Personnel Policy Chapter 5, Section D – Paid Overtime for Lieutenants       FIRST READING, SECOND READING & ADOPTION

MOTION: Supervisor Sprague, second Supervisor Krueger to accept the first reading, second reading, and adoption of the policy revision to Chapter 5, Section D, Paid Overtime of the Town of Menasha Personnel Manual that eliminates all references to paid overtime for the Police Lieutenants as submitted.  Motion carried unanimously.

 

VIII.     RESIGNATIONS/APPOINTMENTS

A.              010312-1:RESIGN  Utility Commission Receptionist – Freundt

MOTION:  Supervisor Sprague, second Supervisor Handevidt to accept, with regret, the resignation of the Utility District Secretary/Receptionist Patricia A. Fruendt, effective April 1, 2001 as submitted. Motion carried unanimously.

 

IX.       APPROVAL OF MINUTES

A.                 Regular Town Board Meeting – February 26, 2001

MOTION:  Supervisor Jurgensen, second Supervisor Handevidt to accept the minutes as submitted. Motion carried unanimously.

 

X.        CORRESPONDENCE

MOTION: Supervisor Sprague, second Supervisor Krueger to accept the correspondence for filing.  Motion carried unanimously.

 

XI.       REPORTS

Town Administrator

A.     Town Administrator

Administrator DeGrave reported that he would be out of the office from Friday, March 16th, through Friday, March 23rd.

 

B.        Town AttorneyNone

 

C.        Town Clerk – Excused

 

D.        Town Board

1.     Jeanne Krueger, Supervisor #1 – None

 

2.     Robert Sprague, Supervisor #2 – None

 

3.     Jerry Jurgensen, Supervisor #3 

Supervisor Jurgensen stated that he would like to organize a group of 2-3 people to assist him in discussing the Town name change.  He offered his home phone number to call him with your assistance.

 

Administrator DeGrave said he will confirm the time frame for submission of the names.  He also mentioned possibly putting this into The Bridge newspaper.

 

4.     Russ Handevidt, Supervisor #4 – None

 

E.        Town Chairman

 

F.         Other Town Officials

George Dearborn, Director of Community Development

Director Dearborn commented in regard to the Deputy Building Inspector position that is available, due to the retirement of the current Building Inspector, Len Moes at the end of April.

 

Supervisor Krueger asked why the department would not hire a secretary for the Building Inspector, versus a Deputy Building Inspector?

 

George Dearborn stated that the hired position will be at the lowest pay scale for the position, and they would like to hire as soon as possible.  He stated that there is a need in that department to have an assistant to the Inspector, and also someone who can do secretarial duties in their area.

 

The Home Show will be on at the Tri County Arena from Friday, March 23rd through Sunday, March 25th, and George Dearborn will be making information available for anyone who would like it.

 

Myra Piergrossi, Director of Finance

Regarding the progress of the audit, Director Piergrossi stated that the auditors were in on March 5th – 7th and would be returning March 16th to complete field work.

 

Keith Kiesow, Fire Chief

Chief Kiesow stated that he attended the Fire Academy and gave favorable comments.

He also introduced the new firefighter, Michael Tedford.

 

Chief Kiesow also offered for anyone to come and view the training of burning a home and the techniques used.

 

William Weiss, Police Chief

Fire Department Captain, Tom Gritton, reported on the Training Conference he attended in Indiana.

He stated that some years ago, a Mr. Langford, who was a rather large person, was trying to be rescued at a fire through a window.  Firefighters were unable to get him out of the window, where he then died.  His death resulted in firefighters training to rescue people using the techniques they have learned at FDIC.  Now we are teaching our some 40-50 firefighters here.  On Saturday, March 17th, the fire department will be smoking up a house from 8:00 to noon and all are welcome.

 

Firefighter, Jason Feucht, spoke of his GREAT GRANT training and thanked the Town Board for letting him attend last Fall.

 

XII.             MOTIONS BY SUPERVISORS 

 

XIII.  ANNOUNCEMENTS – Same as on Agenda

 

XIV.  ADJOURNMENT

At 8:04 p.m., MOTION: Supervisor Sprague, second Supervisor Krueger to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Karen J. Tweedie

Deputy Clerk