Submitted to the Utility District for Approval January 22, 2001

 

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, January 8, 2001

 

MINUTES

 

 

The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website at town-menasha.com.

 

I.   CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Utility District Secretary Carlene Sprague called the Regular Meeting of Utility District Commissioners to order at 4:45 p.m. and led the Pledge of Allegiance.

 

Utility District Secretary Carlene Sprague noted the roll as follows:

 

District Secretary Carlene Sprague stated that due to the absence of the District President, the Commission will need to appoint a person to chair the meeting.

 

MOTION: Commissioner Jurgensen, second Commissioner Handevidt to appoint Commissioner Sprague to chair the meeting.  Motion carried unanimously, with Chairman Tews excused.

 

 

 

 

PRESENT:

Jeanne Krueger, Commissioner #1                                Jerry Jurgensen, Commissioner #3

Bob Sprague, Commissioner #2                                    Brad Werner, Town Engineer

Russ Handevidt, Commissioner #4                                Carlene Sprague, Utility Dist. Secretary

Carl Sutter, Town Engineer                                             Patrick DeGrave, Administrator

Myra Piergrossi, Dir. of Finance                                      George Dearborn, Dir. of Com. Dev.

Jeff Roth, Utility District Water Supt.                               Paula Pagel, Util Dist Office Manager

Steve Laabs, Util. Dist. Wastewater Supt.

 

EXCUSED:

Arden Tews, President

 

ALSO PRESENT:

None

           
II.         PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS
 
III.                DISCUSSION ITEMS

A.                 Wage Adjustment – Ryan Flom

Water Superintendent, Jeff Roth, requested that the Utility Commission raise the rate of pay for Ryan Flom from a step 5 to a step 6.  He stated that when we hired Ryan, an agreement was made between the former Sanitary District 4 Commissioners and Ryan, that when he finished his schooling and after 2 years of full service, he would be granted a level 6 position.

 

MOTION:  Commissioner Jurgensen, second Commissioner Handevidt to raise Ryan Flom

to $15.39 per hour, Grade 6, year 2000 base rate.  Motion carried unanimously, with Chairman Tews excused.

 

IV.       OLD BUSINESS

 

V.        NEW BUSINESS
A.        010108-1:UD  Expenditures

MOTION:  Commissioner Jurgensen, second Commissioner Krueger to adopt the resolution and approve the expenditures as submitted with the exception of (none).  Motion carried unanimously, with Chairman Tews excused.

 

B.                010108-2:UD  Authorize Elimination of Town of Neenah Reservation  Fee

MOTION:  Commissioner Handevidt, second Commissioner Jurgensen to adopt the resolution and approve that all future charges for the 1% reserved design capacity and the 40% share of the Town of Neenah Sanitary District No. 3 reserved design capacity paid by TOWN OF MENASHA UTILITY DISTRICT be stricken from the billing format of the Grand Chute-Menasha West Sewerage Commission, and the aforementioned parties hereby request that all future operation, maintenance and capital charges be billed to the Town of Menasha Utility District based on percentage of plant used in the same manner as charges are billed to all other contracting users.   Motion carried unanimously, with Chairman Tews excused.

 

C.                010108-3:UD  Establish Water Rates - 2001

MOTION:  Commissioner Handevidt, second Commissioner Jurgensen to adopt the resolution approving and eliminating the Utility District Tax Levy, billing directly for public fire protection, approve the water rates with an overall increase of 24.9%, effective 4/1/2001, and set fire protection rates per meter size using the equivalent meter method for fire protection.  (See table for back-up information).  Motion carried unanimously, with Chairman Tews excused.

 

Kim Jennings representing Virchow Krause & Co. stated that the plan was to discuss the water rate study today and discuss the fire protection rate a future meeting.  She presented an estimated 2001 test year net operating income.

 

The next step, according to Kim Jennings, was to hold a Public Hearing regarding the Public Service Commission.  The Utility District Commission Secretary, Carlene Sprague, needs to publish two notices.  Virchow Krause will produce a draft for the Utility Commission to sign and then send to Public Service Commission.  (Example from Kim Jennings):

 

VI.       ORDINANCES

 

VII.      RESIGNATIONS/ APPOINTMENTS

 

VIII.     APPROVAL OF MINUTES
A.     Regular Utility District Meeting – December 18, 2000

MOTION: Commissioner Jurgensen, second Commissioner Handevidt to adopt the resolution and approve the minutes as submitted. Motion carried unanimously with Commissioner Krueger, who did not attend the meeting, abstaining, and Chairman Tews excused.

 
IX.               CORRESPONDENCE

A.                 Water Pumpage Report – October

B.                Water Pumpage Report - November

MOTION:  Commissioner Jurgensen, second Commissioner Handevidt to approve the correspondence as submitted.  Motion carried unanimously, with Chairman Tews excused.

 
X.        REPORTS

A.  Town Administrator - None

 

B.  Engineer – None

 

C.  Water Superintendent - None

             

D. Wastewater Superintendent, Steve Laabs, reported that he mandated Perkins       Restaurant to put in a sampling manhole in their existing lateral.  When the work is completed, Perkins will be sampled by Badger Laabs & Engineering and placed on a surcharge program.

 

Work is currently being done on the Foster Street Lift Station.  Our U-G Electrical was shorting out and we are in the process of replacing it.

           

E.        Commissioners

Ø      Commissioner Krueger

Commissioner Krueger requested the status regarding the Utility District’s responsibility for the Harborage Lift Station.

Wastewater Superintendent, Steve Laabs, stated that he found documentation in former Minutes of Sanitary District 4 that their Commission accepted the lift station and Sanitary Sewer infrastructure.

 

Commissioner Krueger – So it is something that we have to live with and cannot be undone.

 

Ø      Commissioner Sprague – None

Ø      Commissioner Jurgensen – None

Ø      Commissioner Handevidt  

Commissioner Handevidt stated that he and other Commission members had recently received a letter from a Town Resident who stated that he worked for a firm that did rate studies.  The Resident was in favor of changing the billing method from a tax levy to that of usage.  He stated that he personally responded to the town Resident, informing him that it was our plan to make this change.

 

F.     Other

Dir. of Finance – Myra Piergrossi

 

XI.       MOTIONS BY COMMISSIONERS
 
XII.      ANNOUNCEMENTS – Same as agenda.
 
XIII.     ADJOURNMENT

 

At 5:30 p.m., MOTION: Commissioner Handevidt, second Commissioner Krueger to adjourn the Regular Meeting of the Utility District of Commissioners.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Carlene L. Sprague

Utility District Secretary