Approved April 23, 2001

 

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, March 12, 2001

 

MINUTES

 

 

The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website at town-menasha.com.

 

I.   CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:45 p.m. and led the Pledge of Allegiance.

 

Deputy Clerk, Karen Tweedie noted the roll as follows:

 

PRESENT:

Arden Tews, President                                                Jeanne Krueger, Commissioner #1

Bob Sprague, Commissioner #2                                 Jerry Jurgensen, Commissioner #3

Russ Handevidt, Commissioner #4                            Brad Werner, Town Engineer   

Patrick DeGrave, Administrator                                  Karen Tweedie, Deputy Clerk

Myra Piergrossi, Dir. of Finance                                 George Dearborn, Dir. of Com. Dev.

Jeff Roth, Utility District Water Supt.                         Paula Pagel, Util Dist Office Manager

Steve Laabs, Util. Dist. Wastewater Supt.                 Carl Sutter, Town Engineer

 

 

EXCUSED:

Carlene Sprague, Utility Dist. Secretary

 

ALSO PRESENT:

None

           
II.          PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS
 
III.                  DISCUSSION ITEMS

A.                 Change of Meeting Time

In regard to the meeting time change, Commissioner Krueger stated that the change from 4:45 p.m. to 5:00 p.m. would be acceptable, as she travels from Oshkosh. 

 

Commissioner Jurgensen also agrees with Commissioner Krueger to change the Utility District Meeting to 5:00 p.m.

 

MOTION:  Commissioner Sprague, second Commissioner Jurgensen to change the meeting time to 5:00 p.m., beginning in April 2001.  Motion carried unanimously.

 

B.                 East Shady Lane Facility Expansion

Water Superintendent, Jeff Roth, discussed the E. Shady Lane property in regard to adding on and incorporating the meter testing along with it.  He also stated that adding on to the building would require closing off a stream running along the property with a culvert.

He stated that the town could use the garage for now and build a new garage on American Drive. The original estimate of $1,630,000.00 has been revised to the cost of $1,764,000.00.  The commissioners discussed borrowing additional money to do both projects stating it would be more efficient to keep inventory and equipment in one place, rather than three different locations.

 

President Tews questioned the cost of the water softeners.  Supt. Roth stated the costs were $636,000.00 for the softeners and $164,000.00 for pump controls.

President Tews questioned how we could add this additional amount if it had not been budgeted.

 

Administrator DeGrave stated the money is considered budgeted as (anticipated borrowing) until exact costs are known.

 

President Tews stated that we are financially working between two projects, rather than one, and wondered if this can be done.  Originally only the garage and softeners were discussed.

 

Administrator DeGrave stated it didn’t matter either way as long as the bond is met.

 

Commissioner Krueger asked whether the rates are more favorable now as compared to next year for borrowing.

 

Administrator DeGrave stated that is not known at this point in time.

 

Water Superintendent, Jeff Roth, stated that the building size is 64’ X 140’ and includes the shared maintenance shop and the meter testing room.  There will also be 1,600-sq. ft. for inventory and possibly a mezzanine above the meter shop.

 

Administrator DeGrave expressed the importance of accomplishing as much as possible at this time as revenue bonds include time of borrowing for the amount to spend, plus arbitrage as you spend down.

 

President Tews questioned Supt. Roth as to which project would begin first, Shady Lane or the garage.

 

Supt. Roth felt it would be more practical to start the garage first for vehicle storage.

 

Administrator DeGrave thought the two projects could be done simultaneously, with a start time of fall this year.

 

President Tews expressed concern in spending $150,000.00 to expand the building and also build a garage.

 

Commissioner Handevidt was also concerned that the town board should be presenting more accurate numbers before the town does any borrowing.  He also suggested the town hire an architect.

 

Administrator DeGrave suggested the town board look into hiring an architect and report back with some ideas at the next Town Board Meeting on March 26th.

 

President Tews also suggested that the two Public Hearings take place first and discussion of this topic be brought back later.
 
IV.               OLD BUSINESS

 

V.        NEW BUSINESS
A.        010312-1:UD Expenditures

MOTION: Commissioner Handevidt, second Commissioner Sprague to adopt the resolution and approve the expenditures as submitted with the exception of (none).  Motion carried unanimously.

 

B.                 010312-2:UD  Award Bid – Water Main Relays

MOTION: Commissioner Krueger, second Commissioner Sprague to adopt the resolution to award the 2001 Water Main Relay Projects to PTS Contractors, 4075 Eaton Road, Green Bay, WI 54311-9340 for the low bid of $466,377.40. Motion carried unanimously.

 

VI.        ORDINANCES

 

VII.       RESIGNATIONS/ APPOINTMENTS

 

VIII.      APPROVAL OF MINUTES
A.     Regular Utility Meeting – February 26, 2001

MOTION: Commissioner Handevidt, second Commissioner Jurgensen to adopt the resolution to approve the minutes as submitted. Motion carried unanimously.

 
IX.               CORRESPONDENCE

A.     Sewer Billing Summary – February 2001

B.     Water Billing Summary – February 2001

MOTION: Commissioner Krueger, second Commissioner Sprague to adopt the resolution and approve the correspondence as submitted.  Motion carried unanimously.

 

X.        REPORTS

A.     Town Administrator - None

 

B.     Engineer

Town Engineer, Brad Werner, reviewed sewer and water assessments.  (See attached).  He spoke of the meeting with town staff to come up with costs and a rate.  Some numbers were used from bids received.

 

He stated costs would be $48. per foot for the sewer main and $29. per foot for the water main giving an example of an average 100-foot lot width costing approximately $10,800.  He felt this was a reasonable price.   He also stated that lots on Shady Lane were a bit wider at 200 feet, therefore the assessment would be about $22,000.00, and so forth, depending on its size.

 

President Tews mentioned the problem with sinking laterals, and hopes this is taken into account.  He stated there was a larger pipe being installed to the west, and questioned whether some of these costs could be built into impact fees for 1 yr., 5 yrs., etc.

 

Dir. of Community Dev., George Dearborn, stated that while additional growth is being created, the Town can make it up and recoup the costs.

 

President Tews asked if the Town would recoup the costs from the impact fees.

 

Brad Werner stated that we would.

 

Commissioner Krueger asked whether to generate the impact fee prior and then sell the property.

 

Brad Werner stated this plan covers the entire northwest quadrant of the town of Menasha.

 

C.    Water Superintendent – None

 

D.  Wastewater Superintendent - None

 

E.     Commissioners

Ø      Commissioner Krueger - None

Ø      Commissioner Sprague – None

Ø      Commissioner Jurgensen – None

Ø      Commissioner Handevidt - None

 

F.  Commission President - None

 

G.     Other Town Officials

Dir. Community Dev., George Dearborn, mentioned an issue with the residents and the air quality within the area of Kimberly-Clark Corporation.

 

XI.        MOTIONS BY COMMISSIONERS
 
XII.       ANNOUNCEMENTS – Same as agenda.
 
XIII.      ADJOURNMENT

 

At 5:46 p.m., MOTION: Commissioner Sprague, second Commissioner Handevidt to adjourn the Regular Meeting of the Utility District of Commissioners.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Karen J. Tweedie

Deputy Clerk