Submitted for Approval July 14, 2003

 

TOWN BOARD OF SUPERVISORS REGULAR MEETING

Immediately following Public Hearing - 2003 Comprehensive Plan

Municipal Complex - Assembly Room - Monday, June 23, 2003

 

MINUTES

 

1)        CALL TO ORDER, PLEDGE OF ALLEGIANCE

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:55 p.m. and led the Pledge of Allegiance. 

 

PRESENT: Arden Tews, Town Chair      Barbara Hanson, Supv. #1       Scott Sauer, Supv. #2

Jerry Jurgensen, Supv. #3                      Russ Handevidt, Supv. #4         

 

ALSO PRESENT: James Archambo, Admin.     Jeanne Krueger, Clerk     Roger Clark, Town Atty.                

Lee Reibold, Town Engr.                 Rod McCants, Police Chief         Myra Piergrossi, Finance Dir.              

George Dearborn, Com. Dev. Dir.   Richard Eiberger, Assessor        Randy Gallow, Street Supt.

Keith Kiesow, Fire Chief                  Susan Phillips, Dep. Chief/Fire Marshal    John Zaborsky   

Diana Kanter, Assoc. Planner         Tina Bachorz          Barbara Heeter         Jon Gooding    

Ron Krueger   Clarence Peterson   Roy Kuehn             Richard Gawinski     Mike Lynch

John Holtan/Associated Appraisal                                   Jim Danielson/Accurate Appraisal

2)        AWARDS / PRESENTATIONS                                                     

3)        PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

4)        DISCUSSION ITEMS

5)        OLD BUSINESS

6)       NEW BUSINESS

a)        030623-1: Rezoning – Bay Lakes Council Boy Scouts of America–1650 Midway Rd.

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

b)        030623-2: Certified Survey Map – J.R. Development – Relocating Smoke Tree Road at West American Drive

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

c)       030623-3: Certified Survey Map–OMNNI Associates–1617 and 1619 Gershwin Lane 

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

d)       030623-4: Expenditures

MOTION: Handevidt/Jurgensen to adopt to approve the expenditures with the exception of (none), as submitted.  Motion carried.

 

e)       030623-5: Authorization to Sign Memorandum of Understanding – Hazard Mitigation Plan

MOTION: Sauer/Handevidt to adopt to approve as submitted.  Motion carried.

 

f)        030623-6: Authority to Sign Local Program Operator Contract

MOTION: Jurgensen/Handevidt to adopt to approve as submitted.  Motion carried.

 

g)       030623-7: Approve Change Order #1 – Crack Sealing

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

h)       030623-8: Approve Change Order #1 – Chip sealing

MOTION: Sauer/Handevidt to adopt to approve as submitted.  Motion carried.

 

i)        030623-9: Revaluation Contract Bid for the 2004 Assessment Roll

MOTION: Handevidt/Hanson to adopt to approve as submitted.  On roll call, Motion carried unanimously.

It should be noted for the record that Mr. John Holtan representing Associated Appraisal presented the board members with an amended bid of $179,000.00.

 

j)        030623-10: Initial Resolution Authorizing the Borrowing of Not to Exceed $3,150,000 for Capital Projects; Providing for the Issuance and Sale of General Obligation Promissory Notes Therefore; and Levying a Tax in Connection Therewith

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

Chairman Tews wanted it to be made clear that this borrowing resolution may or may not be approved during the budget process.

 

k)       030623-11: Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

l)        030623-12: Initial Resolution Authorizing the Borrowing of Not to Exceed $4,100,000 for Capital Projects; Providing for the Issuance and Sale of General Obligation Promissory Notes Therefore; and Levying a Tax in Connection Therewith

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

Again, Chairman Tews wanted it to be made clear that this borrowing resolution may or may not be approved during the budget process.

 

m)        030623-13: Initial Resolution Authorizing the Borrowing of Not to Exceed $1,400,000 for Refunding Purposes; Providing for the Issuance and Sale of General Obligation Securities Therefore; and Levying a Tax in Connection Therewith

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

Again, Chairman Tews wanted it to be made clear that this borrowing resolution may or may not be approved during the budget process.

 

n)       030623-14: Bar Operators Licenses

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

7)       ORDINANCES / POLICIES / AGREEMENTS

a)       030609-1:ORD Amend Town of Menasha Municipal Code Chapter 28 Mandatory Connection to Sewer         SECOND READING AND ADOPTION

MOTION: Handevidt/Hanson to accept the SECOND READING AND ADOPTION of the ordinance as submitted.  Motion carried.

 

b)       030609-2:ORD Create Town of Menasha Municipal Code Chapter 28.32 Recapture Policy      SECOND READING AND ADOPTION

MOTION: Handevidt/Hanson to accept the SECOND READING AND ADOPTION of the ordinance as submitted.  Motion carried.

 

c)       030623-3:ORD Amend Town of Menasha Municipal Code Chapter 9, Section 9.01 Liquor Licensing Wine License      FIRST READING, SECOND READING AND ADOPTION

MOTION: Handevidt/Jurgensen to accept the FIRST READING, SECOND READING AND ADOPTION of the ordinance as submitted.  Motion carried.

 

d)       030623-4:ORD Amend Town of Menasha Municipal Code Chapter 9, Section 9.01 Liquor Licensing Wholesaler       FIRST READING, SECOND READING AND ADOPTION                

MOTION: Handevidt/Hanson to accept the FIRST READING, SECOND READING AND ADOPTION of the ordinance as submitted.  Motion carried.

 

e)       030623-5:ORD Create Chapter 30 Comprehensive Plan      FIRST READING                  

MOTION: Handevidt/Sauer to accept the FIRST READING of the ordinance as submitted. 

 

After discussion,

(Amendment #1) MOTION: Handevidt/Sauer to AMEND the land use plan for the area north of the Municipal Complex as “low-density” residential to industrial.  Motion carried unanimously.

 

MOTION: Handevidt to leave the density for the MEE property as is (12 per acre).  Motion failed for lack of a second.

 

MOTION: Sauer to lower the density for the MEE property to 8.5 per acre as recommended by the Planning Commission.  Motion failed for lack of a second.

 

(Amendment #2)  MOTION: Jurgensen/Hanson to AMEND the MEE property to “low-density”.  Motion carried on a 3-2 vote.  On roll call, Supvs. Hanson, Jurgensen and Chairman Tews voted AYE.  Supvs. Sauer and Handevidt voted NAY.

 

(Amendment #3) MOTION: Hanson/Jurgensen to include the balance of the amendments recommended by the Planning Commission (see attached drawings).  Motion carried unanimously.

 

Regarding the main motion, motion carried on a 3-2 roll call vote with Supvs. Hanson, Jurgensen and Chairman Tews voting AYE and Supvs. Sauer and Handevidt voting NAY.

 

f)        030623-6:ORD Amend Town of Menasha Municipal Code chapter 9.02 Auctions and Closing-Out Sales Fees      FIRST READING                  

MOTION: Jurgensen/Handevidt to accept the FIRST READING of the ordinance as submitted.  Motion carried.

 

8)       PERSONNEL

a)       030623-1:APPT Paid-on-Call Firefighter, Blob

MOTION: Handevidt/Jurgensen to accept the resignation as submitted.  Motion carried.

 

b)       030623-2:APPT Paid-on-Call Firefighter, Eisenman

MOTION: Handevidt/Jurgensen to accept the appointment as submitted.  Motion carried.

 

c)       030623-3:APPT Paid-on-Call Firefighter, Gooding

MOTION: Handevidt/Jurgensen to accept the appointment as submitted.  Motion carried.

 

d)       030623-4:APPT Paid-on-Call Firefighter, Pellizzer

MOTION: Handevidt/Jurgensen to accept the appointment as submitted.  Motion carried.

 

e)       030623-5:APPT Paid-on-Call Firefighter, Pickett

MOTION: Handevidt/Jurgensen to accept the appointment as submitted.  Motion carried.

 

f)        030623-6:APPT Paid-on-Call Firefighter, Xiong

MOTION: Handevidt/Jurgensen to accept the appointment as submitted.  Motion carried.

 

g)       030623-7:APPT Park Commissioner, Gawinski

MOTION: Jurgensen/Hanson to accept the appointment as submitted.  On roll call, motion carried 4-1 with Supvs. Hanson, Sauer, Jurgensen, and Chairman Tews voting AYE.  Supv. Handevidt voted NAY.

It should be noted for the record, Supv. Hanson was advised by legal council to abstain from voting due to Mr. Gawinski being her father.  Supv Hanson, however, stated she called several other authorities and they felt it was appropriate for her to vote.  Supv. Handevidt stated that he was not questioning her legal right to vote however, stated he felt it was highly unethical of her to do so along with the fact that her son was employed by the Parks Department.

9)       APPROVAL OF MINUTES

a)       Regular Town Board Meeting – June 9, 2003

b)       Public Hearing Alaskan Acres – June 9, 2003

MOTION: Handevidt/Jurgensen to approve the minutes as submitted.  Motion carried.

 

10)      CORRESPONDENCE

a)       Police Officer’s Overtime Analysis - May 2003

b)       Fire Department Monthly Activity Report - May 2003        

MOTION: Handevidt/Sauer to accept the correspondence for filing as submitted.  Motion carried.

11)      REPORTS

a)       Town Administrator James Archambo

b)       Town Attorney Greg Curtis

In Atty. Curtis’ absence, Atty. Roger Clark attended this evening. He discussed the liquor license demerit system and made recommendations.  Also discussed the Incorporation update for the Town of Menasha, and feels the time is here for inquiries to be submitted to begin the process.

c)       Town Clerk Jeanne Krueger:  Inquired about the reconstruction of Shady Ln.  She was told there were no plans for this project at this point in time.

d)       Town Board

Barbara Hanson, Supv. #1 : stated Lied’s Nursery will return to repair/rectify plantings installed at the Community Center incorrectly.

 

Russ Handevidt, Supv. #4: Sewerage Commission update

 

e)       Town Chairman Arden Tews: 1) received a complaint from a resident concerning the town’s ordinance regarding fence lines; 2) letter received from Valley Home Builders regarding weight limits.  Supt. Randy Gallow to follow up;  3) dead deer complaints        4) Inquired about the status regarding the requested street light on Indianwood Ct.  Dir. Dearborn stated that, at this point in time, the residents were not interested in street light installation.

 

 

f)        Other Town Officials

Assessor Richard Eiberger:  1) stated he sent out approx. 600 assessment notices totaling approx. $27,000,000.;  2) Open Book is this week. 

 

12)     MOTIONS BY SUPERVISORS

At 8:33 p.m., MOTION:  Handevidt/Sauer to convene into closed session pursuant to 19.85(1)(c) of the WI State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss mid-year performance evaluations.  Motion carried.

 

PRESENT: Arden Tews, Town Chair    Barbara Hanson, Supv. #1         Scott Sauer, Supv. #2

Jerry Jurgensen, Supv. #3                      Russ Handevidt, Supv. #4         James Archambo, Admin.

 

Discussion ensued regarding performance evaluations of several employees.

 

At 9:23 p.m., MOTION: Handevidt/Hanson pursuant to 19.85(2) of the WI State Statutes; the Town Board will reconvene into open session to act on any business discussed in closed session. 

 

b)  030623-1:CLOSED Wage Adjustments

MOTION: Handevidt/Sauer to adopt to approve the wage increases for Karen Tweedie, Dep. Clerk and Richard Eiberger, Assessor.  Motion carried unanimously.

 

13)     ADJOURNMENT

At 9:25 p.m., MOTION: Handevidt/Jurgensen to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried unanimously.

 

Respectfully submitted,

 

 

Jeanne Krueger, Certified Municipal Clerk

TOWN OF MENASHA