Submitted for Approval May 5, 2003

 

UTILITY DISTRICT COMMISSION REGULAR MEETING

Municipal Complex - Assembly Room

Monday, April 28, 2003

 

MINUTES

 

1)        CALL TO ORDER, PLEDGE OF ALLEGIANCE

President Tews called the Meeting of Utility District Commissioners to order at 5:00 p.m.

 

PRESENT: Arden Tews, Pres.        Barbara Hanson, Comm. #1     Scott Sauer, Comm. #2      

Jerry Jurgensen, Comm. #3           Russ Handevidt, Comm. #4    

 

OTHERS PRESENT:  James Archambo, Admin.   Jeanne Krueger, Sec’y.    

Myra Piergrossi, Dir/Finance           Brad Werner, Town Eng.   Jeff Roth, Water Supt.      

Steve Laabs, Wastewater Supt.      Paula Pagel, Accts. Mgr. /Dep. Treas.   

George Dearborn, Com. Dev. Dir.   Arden Schroeder, Chairman t/Clayton

 

2)         AWARDS / PRESENTATIONS
3)         PUBLIC FORUM – NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS
4)       DISCUSSION ITEMS

a)         Analysis of 2003 Cash Position – Accts. Mgr. Paula Pagel explained the detailed U.D. cash flow. (see attachments).

 

b)        Extension of Utilities to Town of Clayton – Comm. Dir. Dearborn stated that, at this point in time, it appeared this project would be put on hold until further interest is shown from the original requestors, Kevin Wentland (Warehouse Specialists), Kimberly-Clark and the town of Clayton.  Clayton chairman Arden Schroeder stated there may be spending restraints involved with Kimberly-Clark and will keep in touch and report future interest and concerns of the t/Clayton.

 
5)         OLD BUSINESS
6)       NEW BUSINESS
a)         030428-1:UD Expenditures

Discussion ensued questioning the $922.45 bill from McMahon Engineering for the payment of the t/Clayton utility study.  The board directed the Finance Dept. to send this and any other bills for this study to the t/Clayton for payment as they requested the study and not the t/Menasha.  The board also directed the Finance Dept. to bid out for auditing services.

MOTION: Handevidt/Jurgensen to adopt to approve the expenditures as submitted with the exception of (none).  Motion carried.

 

b)       030428-2:UD Set Balance of Water and Sewer Depreciation Reserve

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

7)         ORDINANCES / AGREEMENTS
8)          APPROVAL OF MINUTES
a)        Regular Utility Commission Meeting – April 7, 2003

MOTION: Handevidt/Hanson to accept the minutes as submitted with Supv. Jurgensen abstaining due to absence. Motion carried.

 
9)       CORRESPONDENCE

a)         Water Billing Summary – March 2003

b)        Sewer Billing Summary – March 2003

c)         Water Department Update – April

MOTION: Handevidt/Hanson to accept the correspondence for filing as submitted. Motion carried.

 

10)     REPORTS

a)       Town Administrator James Archambo

b)       Engineer Brad Werner:  update on the progress of American Drive construction.

c)       Water Supt. Jeff Roth:  update on the progress of Well #6 located on American Dr.

d)       Wastewater Supt. Steve Laabs:  stated the federal grant received from Winnebago Cty. for lift stations amounted to $6,100.

e)       Commissioners

Comm. Hanson: asked for an update regarding B.O.D. for illegal dumping.  According to the U.D., after months of surveillance they have not found the illegal dumpers.

Comm. Handevidt: wanted commission members to be aware of Mayor Laux’s request that the N-M Sewage Dist. perform all testing for the service area along with paying for this testing.  Mr. Handevidt further stated that whereas this may a possibility in the future, the only service area that does not presently execute their own testing is the c/Menasha.  Mayor Laux has been requested to speak at the next N-M Sewage Dist. meeting to further explain his reasoning.

f)        President Arden Tews:  asked about the collection of Bridgeview Gardens delinquent water bills.  Att’y. Greg Curtis stated several past residents are being sued for back bills and Atty. Roger Clark is looking into a remedy for this on-going problem.

g)       Other Town Officials

Finance Dir. Myra Piergrossi: stated the utilization of the new HTE software has been moved back at the present time.
 
11)      MOTIONS BY COMMISSIONERS
12)      ADJOURNMENT

At 5:48 p.m., MOTION: Handevidt/Hanson to adjourn the Utility District Commission Meeting.  Motion carried.

 

Respectfully submitted,

 

Jeanne Krueger, Utility District Secretary

TOWN OF MENASHA