Approved 5/24/99

 

REGULAR MEETING OF THE

TOWN BOARD OF SUPERVISORS

Municipal Complex - Assembly Room

Monday, April 12, 1999


MINUTES

 

Agendas with resolutions were posted at the Municipal Complex, Fire Station 40, Sanitary District No. 4, Appleton Public Library, Menasha Public Library, and Neenah Public Library.

CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the regular meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

Clerk Sprague noted the roll as follows:

PRESENT:

Arden Tews, Town Chair Jeanne Krueger, Supervisor #1

Bob Sprague, Supervisor #2 Jerry Jurgensen, Supervisor #3

Allen Nennig, Supervisor #4 Carlene Sprague, Town Clerk

Carl Sutter, Town Engineer Jack Lemke, Town Attorney

Bogdan "Bob" Vitas, Administrator Grace Vander Velden, Dir. of Finance

George Dearborn, Dir. of Com. Dev. Gaylene Nash, Asst. to Admin.

Don Cox, Fire Chief Myra Piergrossi, Prin. Acct. Mgr.

William Weiss, Police Chief Len Kachinsky, Judge

ALSO PRESENT:

Russ Handevidt Bill Acker Rick Forster

Clifford Voigt Michael Lettier Lee Neerhof

Steve Fahlgren Joe Trudell Steve Veldhorst

Robert Francart Ron Solis Pete Wirth

Corey Lee Sue Kolasinski Sarah Kolasinski

II. AWARDS/PRESENTATIONS – None

A. Annual Audit Report – Fiscal Year 1998-Virchow, Krause & Co, LLP

Director of Finance, Grace Vander Velden introduced Steve Fahlgren from Virchow, Krause and Company, LLP. He provided an overview of the Independent Auditors Report and the Financial Statement Highlights. Mr. Fahlgren also reviewed the Town of Menasha management letter which included a memorandum on the Town’s accounting procedures, internal controls and other matters.

(See Attached)

 

B. Oath of Office – Judge Len Kachinsky

Clerk Sprague administrated the oath of office to Judge Len Kachinsky.

PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

Rev. Bill Acker, representing Apple Valley Church, stated that the church would really like to see that the Town Board pass resolution #990125-5 regarding the final assessment- Construction of Olde Buggy Drive Extension on April 26th, meeting of the Regular Town Board.

Town Resident, Clifford White stated that he made a request for a street light on the corner of Allison and Cold Spring Road. He explained that he made a request 6-8 months ago, and he did not see anything in place. He was questioning the status.

George Dearborn, Dir. of Community Development stated all that was needed was a written request by a resident.

Rick Forster, Town Resident at 2525 Irish Road inquired about the cutting of any vegetative growth in the right of way. He stated that he was referring to the northwest corner of Irish Road. He said the area was trimmed on one side of the road and questioned why the other side was not completed.

Administrator Vitas stated that this area was cut to comply with the Town ordinance.

Pete Wirth, Town Resident at 2503 Irish Road, was requesting a reduction in speed limit on Irish Road from 45 mph. The area he was referring to was between E Shady and County Road BB.

Chairman Tews requested Chief Weiss to investigate this and report the traffic count back to the Board.

Sarah Kolasinski, questioned the status of a bike path or sidewalk on STH 47 which is a joint effort with the City of Menasha.

Administrator Vitas explained the status of this joint project with the City of Menasha.

 

DISCUSSION ITEMS - NONE

OLD BUSINESS - NONE

NEW BUSINESS

A. 990412-1: Annex Lands to Town of Menasha Sanitary District No. 4 (Parcel #008-0202-01-01) Mr. Ronald J. Solis

MOTION: Supervisor Sprague, second Supervisor Krueger to approve the resolution requesting the annexation of parcel #008-0202-01-01 to the Sanitary District #4. Motion carried unanimously.

990412-2: Set Public Hearing - Petition to connect to the Grand Chute sewer system – Touchmark Living Center, 3333 W. Prospect Ave. (Parcel #008-0084, 008-0088)

MOTION: Supervisor Sprague, second Supervisor Nennig to set the Public Hearing for the May 24, 1999 at 5:55 p.m.. Motion carried unanimously.

C. 990412-3: A resolution authorizing the Town of Menasha to borrow the sum of $4,260,000 by issuing General Obligation Promissory Notes pursuant to section 67.12(12) of the Wisconsin Statutes and authorizing the sale of the notes.

David Wagner, Ehlers and Associates Inc. stated that this is the most cost-effective way for the Town to authorize borrowing for 1999 vs. borrowing for each project individually.

MOTION: Supervisor Sprague, second Supervisor Jurgensen to approve the borrowing to Norwest Investment Services and approve the bid amount of $4,254,462.00 at the interest rate set at 3.55% per annum, and authorize the Chairperson and Town Clerk to execute an acceptance of the offer. Roll call vote: Supervisor Krueger, Aye, Supervisor Sprague, Aye, Supervisor Jurgensen, Aye, Supervisor Nennig Aye, Chairman Tews, Aye. Motion carried unanimously.

D. 990412-4: Budget Transfer – Street Department

MOTION: Supervisor Sprague, second Supervisor Jurgensen to approve the resolution to transfer funds to cover the replacement of the computer unit for the Street Foreman. Motion carried unanimously.

990412-5: Award Borrowing – Park Department

MOTION: Supervisor Sprague, second Supervisor Jurgensen to approve the borrowing for the Park Department truck from Firstar Bank at a fixed rate of 4.66. Roll call vote: Supervisor Krueger, Aye, Supervisor Sprague, Aye, Supervisor Jurgensen, Aye, Supervisor Nennig Aye, Chairman Tews, Aye. Motion carried unanimously.

F. 990412-6: Sale of 1963 Fire Dept. Mac truck and related equipment.

MOTION: Supervisor Sprague, second Supervisor Jurgensen to enter into an agreement with Fire Unlimited, LLC for the sale of said vehicle in the amount of $5,000. Motion carried unanimously.

G. 990412-7: Expenditures

MOTION: Supervisor Nennig, second Supervisor Jurgensen to approve the expenditures with the exception of none. Motion carried unanimously.

 

VII. RESIGNATIONS/APPOINTMENTS

A. #990412-1Res - Resignation – Deputy Clerk

MOTION: Supervisor Jurgensen, second Supervisor Nennig to accept the resignation of Marcia Carlson. Motion carried unanimously.

B. #990412-2App - Appointment - Treasurer

MOTION: Supervisor Jurgensen, second Supervisor Nennig to appoint Grace Vander Velden to Town Treasurer. Motion carried unanimously.

C. #990412-3App - Appointment – Weed Commissioner

MOTION: Supervisor Jurgensen, second Supervisor Nennig to appoint Lori Jencks to Weed Commissioner. Motion carried unanimously.

D. #990412-4App - Appoint – Community Awareness Ad-Hoc Committee Members

MOTION: Supervisor Sprague, second Supervisor Nennig to appoint Supervisor Jurgensen as Chairperson and John Ashenbrenner, Lou Blasczyk, Mike Syverson, and Tony Ansems as citizen members for a term commencing April 13, 1999 and terminating April 12, 2001. Motion carried unanimously.

E. #990412-5App - Appoint – Historic Preservation Ad-Hoc Committee Members

MOTION: Supervisor Sprague, second Supervisor Jurgensen to appoint Supervisor Nennig as Chairperson and Roy Kuehn, Bob Weyenberg, and Merlin Wendt as citizen members. Motion carried unanimously.

The minutes reflect the correction of the term of office to read"expiring on the 13th of April 2001.

IX. APPROVAL OF MINUTES

Regular Town Board Meeting – 03/08/99

Closed Session – 1/12/98

Closed Session – 2/09/98

Closed Session – 2/23/98

Closed Session – 3/09/98

Closed Session – 4/13/98

Closed Session – 4/27/98

Closed Session – 5/18/98

MOTION: Supervisor Sprague, second Supervisor Jurgensen to accept the minutes as submitted. Motion carried unanimously.

X. CORRESPONDENCE

Fire Department Report – March 99

Building Report – March 99

Fireline – April 99

MOTION: Supervisor Sprague, second Supervisor Krueger to accept the correspondence for filing. Motion carried unanimously.

XI. REPORTS

A. Bob Vitas, Town Administrator

Valley Gateway Development Project - Update

Administrator Vitas provided an update to the Town Board.

B. John Claypool, Town Attorney

Attorney Claypool stated that in regards to Clerk Sprague’s question for direction on how she should proceed if a Supervisor does not verbally cast their vote during a regular town board meeting. Attorney Claypool explained that if the person does not reply, that his/her vote is counted as an abstaintion during the meeting.

C. Carlene Sprague, Town Clerk

Clerk Sprague commented on the election and how successful it was.

Clerk Sprague stated that during the regular town board meetings, there were times when Supervisor Krueger does not verbally cast her vote. Clerk Sprague asked for direction from Attorney Claypool on how to proceed in terms of counting the vote.

D. Town Board

Jeanne Krueger, Supervisor #1

Supervisor Krueger made a request in writing to Grace Vander Velden in the Finance Department and to Administration for a copy of the state law regarding overtime pay for employees.

Supervisor Krueger also made a request in writing for the wage survey results from the Fox Cities Chamber and Industry. She also stated that is was her understanding that the Town Residents were calling the Town Attorney and the Attorney was billing the Town. She was not in agreement with this policy.

Robert Sprague, Supervisor #2

Supervisor Sprague stated that the Town Board should reconsider the resolution regarding the payment of overtime. It should only apply after 40 hours are worked.

Administrator Vitas stated that the information that Supervisor Krueger requested as to whether or not it is not a state law to pay overtime after 8 hours of work. It is not a state law.

Supervisor Krueger stated that the Town Board was told this was a state law at a former town board meeting and confirmed that it was incorrect.

Administrator Vitas stated that this issue will go to the Personnel Committee for review.

Supervisor Sprague directed Administrator Vitas to bring this issue back to the Town Board in form of a resolution for further review.

He also stated he was not in favor of Town employees traveling out of State for training at the expense of the taxpayers.

Jerry Jurgensen, Supervisor #3

Supervisor Jurgensen complimented the Street Department regarding their work on Irish Road. Supervisor Jurgensen questioned the status on the Ehlers Road project.

Allen Nennig, Supervisor #4 – No Report

E. Arden Tews, Town Chairman

Chairman Tews directed Grace Vander Velden to provide the Town Board with a statement regarding all expenses for the municipal complex in 1998.

F. Other Town Officials

Grace Vander Velden, Director of Finance – No Report

Don Cox, Fire Chief – No Report

George Dearborn, Director of Community Development – Director Dearborn commented in regard to the plans for the retail center and stated that they would be available soon. It will include a grocery store. We are also going to do a Comprehensive Plan amendment at our next Planning Commission meeting and this will be the time to address the multiple family dwellings.

He also mentioned that if the staff receives complaints regarding the weeds, please refer them to him. Lori Jencks has done an excellent job. She successfully gets the property owners to cut them and we do not have to personally go out there.

William Weiss, Police Chief – Chief Weiss stated that if any Board members get a chance, they should stop down at the Police Department and see the van.

Mike Lettier, Police Commission – Mike Lettier inquired as to the status of the (5) crime stopper signs.

Chairman Tews directed Administrator Vitas to have the staff take care of this request.

XII. MOTIONS BY SUPERVISORS –

At 8:15 p.m., MOTION: Supervisor Jurgensen, second Supervisor Krueger to adjourn the into closed session for the Town Board of Supervisors. Motion carried unanimously.

ANNOUNCEMENTS – Same as on Agenda

ADJOURNMENT

At 9:22 p.m., MOTION: Supervisor Jurgensen, second Supervisor Krueger to adjourn the regular meeting of the Town Board of Supervisors. Motion carried unanimously.

Respectfully submitted,

 

Carlene L. Sprague, Town Clerk