Utility District Approved November 8, 99

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, October 11, 1999


MINUTES

The agenda of the meeting was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website town-menasha.com.

    1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:00 p.m. and led the Pledge of Allegiance.

Utility District Secretary Sprague noted the roll as follows:

PRESENT:

Arden Tews, President *Jeanne Krueger, Commissioner #1

Bob Sprague, Commissioner #2 Jerry Jurgensen, Commissioner #3

Allen Nennig, Commissioner #4 Carlene Sprague, Utility District Secretary

Brad Werner, District Engineer Bogdan "Bob" Vitas, Administrator

Grace Vander Velden, Dir. of Finance George Dearborn, Dir. of Com. Dev.

Mary Rauen, Admin. Secretary Paula Pagel, Utility District Office Manager

Steve Laabs, Utility Dist Wastewater Superintendent

Jeff Roth Utility District Water Superintendent

* Arrived at 4:50 p.m.

ALSO PRESENT:

Jeff Schultz, Engineer Representing Martenson & Eisele

President Tews asked that all Commissioners and staff members introduce themselves.

II. NEW BUSINESS

A. 991011-1:UD Construction Plan - Golf Bridge Drive Apartment Complex - OMNNI Engineering

Utility District Superintendent Jeff Roth provided an overview of the project.

 

Jeff Schultz, Martenson & Eisele Engineering, provided a further explanation regarding this project and verified that everything was in order.

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the construction plans for Golf Bridge Drive Apartments as submitted. Motion carried unanimously, with Commissioner Krueger excused.

  1. 991011-2:UD Construction Plan - Midway Business Park - City of Menasha

Jeff Schultz, of Martenson & Eisele Engineering, representing the City of Menasha, stated that all requirements were met.

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the construction plans for Midway Business Park. Motion carried unanimously, with Commissioner Krueger excused.

C. 991011-3:UD Construction Plan - American Drive Apartments - Dennis Hermans

MOTION: Commissioner Sprague, second Commissioner Nennig to adopt the resolution and approve the construction plans for American Drive Apartments. Motion carried unanimously, with Commissioner Krueger excused.

D. 991011-4:UD Establish Regular Meeting Schedule - Town of Menasha Utility District

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the amended resolution with a "starting time of 4:30" instead of 5:00 p.m.. Motion carried unanimously, with Commissioner Krueger excused.

  1. 991011-5:UD Authorization to Close Sanitary District No. 4 Bank Accounts

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and authorize the closure of the Sanitary District No. 4 Bank Accounts. Motion carried unanimously, with Commissioner Krueger excused.

F. 991011-6:UD LGIP Depository Resolution

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve merging the Sanitary District 4 account into the Town of Menasha's LGIP account. Motion carried unanimously, with Commissioner Krueger excused.

G. 991011-7:UD Authorizing Representation on the Grand Chute Menasha West Sewer Commission

MOTION: Commissioner Jurgensen, second Commissioner Nennig to adopt the resolution and approve the appointment of President Tews and Commissioner Sprague to represent the Utility District as Commissioners for the Grand Chute-Menasha West Sewerage Commission. Motion carried (3) Yes-Jurgensen, Nennig, President Tews, (1) Abstained-Sprague, and Commissioner Krueger excused.

H. 991011-8:UD Expenditures

MOTION: Commissioner Sprague, second Commissioner Nennig to adopt the resolution and approve the expenditures with the exception of none. Motion carried unanimously, with Commissioner Krueger excused.

  1. APPROVAL OF MINUTES

MOTION: Commissioner Sprague, second Commissioner Jurgensen to accept the minutes of September 9, 1999. Motion carried unanimously, with Commissioner Krueger excused.

Commissioner Krueger arrived at 4:50 p.m.

  1. REPORTS

A. Engineer – None

B. Water Department Jeff Roth, presented a monthly water pumpage report. He also provided an overview of how the water distribution operates.(See attached)

C. Wastewater Department – Steve Laabs - None

D. Commission -.

  1. Jeanne Krueger, Commissioner #1

    Commissioner Krueger presented questions regarding the bills list. She asked for clarification on the dehumidifier repair and if the Utility District receives bids regarding where they purchased gasoline for their vehicles.

    Utility District Water Superintendent Jeff Roth provided feedback regarding these issues.

  2. Robert Sprague, Commissioner #2

Commissioner Sprague asked to see the by-laws and ordinances that have been approved in the past by the Sanitary District Commission

3. Jerry Jurgensen, Commissioner #3 – None

4. Allen Nennig, Commissioner #4 – None

5. Arden Tews, Utiity District President

President Tews commented on the great success of the 1st meeting of the Utility District. He hoped that the following meetings will continue to go smoothly.

E. Administrative

Town Administrator

Administrator Vitas stated that the Utility Commission should tour the Utility District facilities to get a better understanding of the system. The Utility District budget for the year 2000 was discussed

Utility District Officer Manager

Paula Pagel distributed and reported on a sewer and water billing summary year to date through September of 1999.(See Attached) Paula explained the current billing system.

Paula Pagel stated that an auditor is coming in from Virchow Krause. She had been told that they will be eliminating the general fund. She thought it would be done by authorization from the Town Board before they distribute the assets.

Director of Finance Grace Vander Velden, thought that the Town should follow the advice of the Virchow Krause auditors regarding this issue.

It was the consensus of the Town Board to have a public hearing regarding the Utility District 2000 Budget and it be published.

Paula Pagel asked how to handle the industrial surcharges.

Administrator Vitas replied through him.

President Tews requested a memo regarding this issue for the Commissioners.

V. ADJOURNMENT

At 5:18 p.m., MOTION: Commissioner Sprague, second Commissioner Jurgensen to adjourn the regular meeting of the Utility District Commissioners. Motion carried unanimously.

Respectfully submitted,

 

 

Carlene L. Sprague

Utility District Secretary