Utility District Approved November 22, 99

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, October 25, 1999


MINUTES

The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website town-menasha.com.

    1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:30 p.m. and led the Pledge of Allegiance.

Utility District Secretary Carlene L. Sprague noted the roll as follows:

PRESENT:

Arden Tews, President *Jeanne Krueger, Commissioner #1

Bob Sprague, Commissioner #2 Jerry Jurgensen, Commissioner #3

Allen Nennig, Commissioner #4 Carlene Sprague, Utility District Secretary

Carl Sutter, Town Engineer Bogdan "Bob" Vitas, Administrator

Grace Vander Velden, Dir. of Finance George Dearborn, Dir. of Com. Dev.

Paula Pagel, Utility District Office Mgr. Jeff Roth, Utility District Water Supt.

Steve Laabs, Utility District Wastewater Supt.

* Arrived at 5:10 p.m.

II. PUBLIC DISCUSSION-NON-AGENDIZED UTIITY DISTRICT RELATED MATTERS (time limited to five (5) minutes)

III. DISCUSSION ITEMS

IV. OLD BUSINESS

V. NEW BUSINESS

A. 991025-1:UD Assumption Agreement - Grand Chute Menasha West Sewerage Commission

 MOTION: Commissioner Jurgensen, second Commissioner Sprague to adopt the resolution and approve the execution of the required signatures and execution of the Assumption Agreement and Amendment to Ordinance Contract dated February 24, 1981. Motion carried unanimously, with Commissioner Krueger excused.

  1. 991025-2:UD Assumption Agreement Neenah- Menasha Sewer Commission

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the terms and conditions as identified in the Assumption Agreement and Amendment to the Wastewater Treatment Services Contract entered into with the Neenah-Menasha Sewerage Commission. Motion carried unanimously, with Commissioner Krueger excused.

C. 991025-3:UD Agreement - Town of Menasha Utility District & Cellcom

MOTION: Commissioner Sprague, second Commissioner Nennig to adopt the resolution and authorizes the Utility District President and the Town of Menasha Administrator to execute said agreement with Cellcom. Motion carried unanimously, with Commissioner Krueger excused.

D. 991025-4:UD Expenditures

MOTION: Commissioner Sprague, second Commissioner Nennig to adopt the resolution and approve the expenditures with the exception of NONE. Motion carried unanimously, with Commissioner Krueger excused.

VI. ORDINANCES

991025-1UD ORD - Creating Chapter 1 of the Town of Menasha Utility District Code of Ordinances - Order of Business

MOTION: Commissioner Sprague, second Commissioner Jurgensen to accept the 1st and 2nd reading of the ordinance and adopt as submitted. Motion carried unanimously, with Commissioner Krueger excused.

VII. RESIGNATIONS/APPOINTMENTS

VIII. APPROVAL OF MINUTES

IX. CORRESPONDENCE

X. REPORTS

A. Town Administrator

a. Representation on the GCMWC & NMSC

Administrator Vitas reported on the current status regarding the Town's Representation on these Commissions. He recommended that the Commissioners wait to appoint representatives to the GCNWC and NMSC until they receive a legal opinion from the Town's Attorney.

b. Tour of Utility District Facilities - November 6, 1999

c. Tour of GCNW Wastewater Treatment Plant - November 13, 1999

d. Tour of NMSC Wastewater Treatment Plant - November

Administrator Vitas attempted to schedule dates for touring these facilities.

 e. Map Overview of Town of Menasha Utility District Facilities

A large map of the town of Menasha Utility District facilities was presented by Director of Community Development George Dearborn and Administrator Vitas to the Commission. The maps were prepared by Town Engineer Carl Sutter.

f. Transition Team Meeting Progress

Administrator Vitas stated that a meeting had take place today and reported on what issues were addressed.

g. Utility District Advisory Committee

There will be a meeting this week to review the budget process for next year. A report will be presented in November to the Commissioners.

Commissioner Sprague requested to receive the pruposed Utility District budget a week prior to the meeting. He stated that he would like to see long range planning and an estimate of the dollars needed to do this.

Administrator Vitas stated that this will be a transitional year and he thought it would be a good idea for the Advisory Committee to discuss goals and objectives with the Utility Commission.

President Tews stated that he would like to see the Utility District Advisory Committee review projects before the Utility Commissioners do. He would like the Utility District Advisory Committee function like the Planning Commision, making recommendations back to the Town Board. He inquired when the next meeting of the Utility District Advisory Committee was meeting?

Administrator Vitas stated that this will be an evening meeting in November and he wil schedule it and let everyone know the date.

B. Engineer - None

C. Water Superintendent – None

D. Wastewater Superintendent -

Wastewater Superintendent Steve Laabs reported on problems the Utility District is having with BOD's (Biochemical, Oxygen, Demand), which takes the oxygen out of the wastewater. He stated that he is investigating this and will report at the next meeting.

E. COMMISSIONERS

  1. Jeanne Krueger, Commissioner #1 – None

  2. Robert Sprague, Commissioner #2 – None

  3. Jerry Jurgensen, Commissioner #3 – None

  4. Allen Nennig, Commissioner #4 – None

F. COMMISSION PRESIDENT -

President Tews stated that since the Sanitary District No 4 has been dissolved, Harold Clifford has always been on the Planning Commission. He has missed the last 2 meetings. President Tews would like to know if Mr. Clifford is still a representative on the Planning Commission.

Administrator Vitas stated that an Ordinance Amendment needs to be made to the current ordinance. He said that Harold Clifford should continue to attend the Planning Commission meetings until we verify this with the Town's Attorney.

G. OTHER

Utility District Office Manager - None

Director of Finance - Grace Vander Velden reported on the progress of operations between the Town's Finance Department and the Utility District staff.

XI. MOTIONS BY COMMISSIONERS

XII. ANNOUNCEMENTS

XIII. ADJOURNMENT

At 5:14 p.m., MOTION: Commissioner Jurgensen, second Commissioner Nennig to adjourn the regular meeting of the Utility District of Commissioners. Motion carried unanimously.

Respectfully submitted,

 

 

Carlene L. Sprague

Utility District Secretary