Submitted for Town Board Approval June 12, 2000

 

REGULAR MEETING OF THE

TOWN BOARD OF SUPERVISORS

Municipal Complex - Assembly Room

Monday, April 24, 2000


MINUTES

 

Agendas with resolutions were posted at the Municipal Complex, Fire Station 40, Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library.

    1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

Clerk Sprague noted the roll as follows:

PRESENT:

Arden Tews, Town Chair Jeanne Krueger, Supervisor #1

Bob Sprague, Supervisor #2 Jerry Jurgensen, Supervisor #3

Carlene Sprague, Town Clerk Mike Simon, Town Engineer

Wm. Frueh, Interim Administrator William Weiss, Police Chief

George Dearborn, Dir. of Com. Dev. Don Cox, Fire Chief

Randy Gallow, Street Superintendent Ron Krueger, Parks Director

Paula Pagel, Office Manager

EXCUSED:

Allen Nennig, Supervisor #4

ALSO PRESENT:

William Guiliani Richard Kline Russ Handevidt

Richard Bergstrom Robert Francart Todd Engleman

Mike Lynch Leo Checka Susan Phillips

Terri Mc Cormick Alan Ament

II. AWARDS/PRESENTATIONS – None

A. Tony Bovee Patrol Lieutenant

Police Chief Weiss reported on the promotion of Officer Tony Bovee to Patrol Lieutenant.

 

 

B. Lieutenant Michael Cotter - to Captain Status

Fire Chief Cox presented the promotion of Lt. Michael Cotter to Captain. Clerk Sprague administered the Oath of Office. The Town Board and Staff congratulated him.

C. Fire Fighter Jon Ziepke - Lieutenant at Station 40

Clerk Sprague swore Fire Fighter Ziepke into office as Lieutenant at Fire Station 40. The Town Board and Staff also congratulated him.

D. Presentation Terri Mc Cormick, Candidate for Assembly 56th District

Terri Mc Cormick, candidate for Assembly District 56, provided her background and qualifications for this elected position which will be coming up in the fall election.

  1. PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

Richard Kline, Brighton Beach Road presented pictures of how his road flooded. He stated that he called the police department regarding this issue. He said that he would appreciate if the street department could do something.

Leo Checka, 1671 W. Butte des Morts Beach Road requested feedback from the Town Board regarding why bushes and trees that previously provided a buffer between his residence and the railroad tracks were cut down. Now the noise from trains traveling on the tracks has greatly increased.

Russ Handevidt provided background information regarding this issue.

Chairman Tews directed Administrator Frueh to get a report from the Street Superintendent Randy Gallow on this issue and provide background to the Town Board and concerned residents regarding why these trees were cut.

Russ Handevidt reported on how professional and proper the paid on call Fire Responders from the Town of Menasha were when they responded to his distress due to an accident at his residence. He stated that they were ahead of the ambulance and did a great job.

  1. DISCUSSION ITEMS

Community Development Director - George Dearborn - Smart Growth

George provided background information regarding legislation and the future planning of the State of Wisconsin and how if affects the Town of Menasha. He stated that he would continue to report on this issue. (A report is filed with the original minute book)

  1. OLD BUSINESS

  1. NEW BUSINESS

A. 000424-1: Town Conditional Use Permit - U.S. Oil Co. Inc. John Duggan (008-0224)

MOTION: Supervisor Jurgensen, second Supervisor Krueger to adopt the resolution and approve the concept for the conditional use permit for U.S. Oil Co. with the condition that the applicant provide a detailed site plan at the next Planning Commission meeting. Motion carried (3-1) Krueger, Jurgensen and Chairman Tews-Yes, Sprague-No, and Supervisor Nennig excused.

B. 000424-2: Certified Survey Map - Jim Fischer Inc. (008-0120-06-01, 008-0116)

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and approve the certified survey map as submitted. Motion carried unanimously, with Supervisor Nennig excused.

C. 000424-3: Certified Survey Map - Pheifer Bros. Const. Co. - (008-0541-03)

MOTION: Supervisor Sprague, second Supervisor Krueger to adopt the resolution and approve the certified survey map as submitted. Motion carried unanimously, with Supervisor Nennig excused.

D. 000424-4: Utility Vacation - Cold Spring Villas Phase II

MOTION: Supervisor Jurgensen, second Supervisor Sprague to adopt the resolution and approve the request for a vacation of a utility easement on lots 1 and 2 of CSM #3758. Motion carried unanimously, with Supervisor Nennig excused.

E. 000424-5: Appoint Building Committee

MOTION: Supervisor Krueger, second Supervisor Sprague to amend the resolution to add two Town Residents to the Advisory Committee. The resolution was adopted and Town Resident, Russ Handevidt was appointed to the Advisory Committee and the 2nd Town Resident was not chosen at this time. The Advisory Committee shall serve for a period of time to coincide with the completion of the project. Motion carried unanimously, with Supervisor Nennig excused.

F. 000424-6: Temporary Class "B" (Picnic) Licenses - Youth Sports Baseball/Softball

MOTION: Supervisor Krueger, second Supervisor Sprague to adopt the resolution and approve the Temporary Class "B" License to Youth Sports Baseball/Softball. Motion carried unanimously, with Supervisor Nennig excused.

G. 000424-7: Temporary Class "B" (Picnic) Licenses - Suburban Athletics

MOTION: Supervisor Krueger, second Supervisor Sprague to adopt the resolution and approve the Temporary Class "B" License to Suburban Athletics. Motion carried unanimously, with Supervisor Nennig excused.

H. 000424-8: Award Bid Crack Sealing Program

MOTION: Supervisor Sprague, second Supervisor Krueger to adopt the resolution and award the bid for 2000 Cracksealing Program to Precision Sealcoating, Inc. for the low bid of $32,330. Motion carried unanimously, with Supervisor Nennig excused.

I. 000424-9: Award Bid Chipsealing Program

MOTION: Supervisor Sprague, second Supervisor Krueger to adopt the resolution and award the 2000 Chipsealing Program to Scott Construction for the low bid of $111,860.63. Motion carried unanimously, with Supervisor Nennig excused.

J. 000424-10: Acceptance of Cooperation Agreement - Fox Cities Performing Arts Center

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and approve the Cooperation Agreement for the Fox Cities Performing Arts Center with an increase of the Town's Hotel and Motel Room Tax rate to read 6%. Motion carried unanimously, with Supervisor Nennig excused.

K. 000424-11: Expenditures

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously, with Supervisor Nennig excused.

VII. ORDINANCES

A. 000313-1:ORD Amending Chapter 9, Section 9.13(2)(a) of the Town of Menasha Municipal Code, Hotel and Motel Room Tax ADOPTION

MOTION: Supervisor Sprague, second Supervisor Jurgensen to accept the third reading and adopt the ordinance as submitted. Motion carried unanimously, with Supervisor Nennig excused.

VIII. RESIGNATIONS/APPOINTMENTS

A. 000424-1:RES Probationary Fire Fighter Andy Burns

MOTION: Supervisor Sprague, second Supervisor Jurgensen to accept the resignation of Fire Fighter Andy Burns with regret effective immediately. Motion carried unanimously, with Supervisor Nennig excused.

IX. APPROVAL OF MINUTES

Draft - Annual Town Meeting - April 11, 2000

X. CORRESPONDENCE

  1. Park Commission Meeting Minutes – February / 2000

MOTION: Supervisor Sprague, second Supervisor Jurgensen to accept the correspondence for filing. Motion carried unanimously, with Supervisor Nennig excused.

XI. REPORTS

Town Administrator

A. Town Administrator

Wm. Frueh stated that it really feels good to be working in government. He thanked the staff for making him feel so welcome. After the Administrative Secretary resigned, Joan Burrill the Park Secretary was appointed to work in Administration for 20 hours on a temporary basis. Interim Administrator Frueh requested that the Town Board increase her hourly rate of pay by $.30 for the 20 hours that she works as the Administrative Secretary.

It was the consensus of the Town Board to increase Joan Burrill's wages by 30 cents for 20 hours per week.

Interim Administrator Frueh requested that the two bookkeeping positions in the Finance Department be included in the staffing level and job classification study. The consensus of the Town Board was to approve the review of these two job descriptions in the study.

Interim Administrator Wm. Frueh reported on the ICMA publication for a new administrator for the Town of Menasha. He stated that there were already 8-9 applicants. He presented an overview of the process involved.

B. Town Attorney None

C. Town Clerk – None

D. Town Board

  1. Jeanne Krueger, Supervisor #1

    Supervisor Krueger requested that Town Board minutes be submitted for approval at the next Town Board meeting.

  2. Robert Sprague, Supervisor #2

    Supervisor Sprague asked why the trees were cut down on W. Butte des Morts Beach Road.

    Street Superintendent Randy Gallow replied to clean out the ditch. We clear-cut the right of way.

    Leo Checka stated that it did not make any sense why 30-year-old trees were cut down.

    Superintendent Gallow replied that this is the Town's policy. We did the same thing on Irish Road. We are using the Town of Grand Chute's machine. Now, we will be able to maintain these areas. There is a purpose for what we are doing. We have an ordinance that says you cannot plant them on right-of-ways. A lot of trees were in the ditch line.

    Russ Handevidt asked where in the budget is money re replant trees in this area.

    Leo Checka stated he was not satisfied with this explanation and asked what recourse he could take.

    Chairman Tews stated that it does not appear that we can solve the problem tonight.

  3. Jerry Jurgensen, Supervisor #3

    Supervisor Jurgensen complimented Interim Administrator Frueh on his newsletter.

  4. Allen Nennig, Supervisor #4 – Excused

E. Town Chairman

Chairman Tews stated that the Steering Committee will meet on Wednesday but Supervisor Nennig cannot be there. Chairman Tews asked if there would be a volunteer. Arden Tews volunteered to fill in for the absence of Supervisor Nennig.

Chairman Tews asked for clarification from Attorney Roger Clark regarding the process for transferring Town property to the Park Commission.

Attorney Clark suggests that the 1st step would be for the Town's Attorney to prepare a resolution with the proper language. We would direct the Park Commission to provide a report to the Town Board with a plan.

Chairman Tews asked George Dearborn if he is willing to serve on the Valley Transit board and suggested that we have an alternate as well.

F. Other Town Officials

1)George Dearborn, Director of Community Development

Director Dearborn stated that the Building Department recently received a favorable rating.

Director Dearborn said he would continue to provide Planning Commission minutes for the Town Board. We have received applicants for the Planning Commission and will keep the Town Board informed.

Don Cox, Fire Chief

Chief Cox reported on the railroad fire. The Town of Grand Chute, Clayton and Winchester fire departments were called in to help. He suggested billing the railroad for this fire.

Chief Cox also reported on a significant fire on West Foster. A few residents were hospitalized for smoke inhalation. The Appleton Fire Department assisted us with this fire.

Chief Cox made the announcement that his home community of West Des Moine, Iowa has recruited him to be their next Fire Chief. He is submitting his letter of resignation. He stated that it is not a reflection on the Town or in any correlation to other resignations that were recently submitted.

William Weiss, Police Chief – None

  1. MOTIONS BY SUPERVISORS

At 7:30 p.m., MOTION: Supervisor Sprague, second Supervisor Krueger to adjourn into closed session pursuant to 19.85(g) of the Wisconsin State Statutes; conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved and pursuant to 19.85(2), the Town Board may reconvene into open session to act on any business discussed in closed session. Motion carried unanimously, with Supervisor Nennig excused.

  1. ANNOUNCEMENTS – Same as on Agenda
  2. ADJOURNMENT

At 8:00 p.m., MOTION: Supervisor Sprague, second Supervisor Jurgensen to adjourn the regular meeting of the Town Board of Supervisors. Motion carried unanimously, with Supervisor Nennig excused.

Respectfully submitted,

 

 

Carlene L. Sprague,

Town Clerk