Utility District Approved March 13, 2000

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, February 28, 2000

MINUTES

The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website town-menasha.com.

  1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:45 p.m. and led the Pledge of Allegiance.

Utility District Secretary Carlene L. Sprague noted the roll as follows:

PRESENT:

Arden Tews, President Jeanne Krueger, Commissioner #1

Jerry Jurgensen, Commissioner #3 Allen Nennig, Commissioner #4

Carlene Sprague, Utility District Secretary Carl Sutter, Town Engineer

Bogdan "Bob" Vitas, Administrator Grace Vander Velden, Dir. of Finance

George Dearborn, Dir. of Com. Dev. Jeff Roth, Utility District Water Supt.

Paula Page, Utility District Office Manager Steve Laabs, Utility District Wastewater Supt.

EXCUSED:

Bob Sprague, Commissioner #2

ALSO PRESENT:

Jerry Fritsch

II. PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS

III. DISCUSSION ITEMS

IV. OLD BUSINESS

A. 000228-1:UD Establish President, Pro-Tem Position

Amendments were made on the resolution as follows:

WHEREAS, as the possibility of both the President may and the Commission's appointed Pro Tem President requiring to be excused from the same meeting, the Utility District Board of Commissioners shall appoint a Pro-Tem President. on a meeting to meeting need.

NOW, THEREFORE BE IT RESOLVED, that the Town of Menasha Utility Board of Commissioners hereby agrees to appoint Robert Sprague as Pro Tem President of the Utility District Commission in the absence of the Commission President. on a meeting to meeting need by a simple majority vote.

MOTION: Commissioner Jurgensen, second Commissioner Nennig to approve the resolution as amended and appoint Robert Sprague Pro-Tem President of the Utility Commission effective upon passage of this resolution. Motion carried unanimously, with Commissioner Sprague excused.

B. 000228-2:UD Oppose Potential Legislation Limiting County Ownership and Operation of Telecommunications Utility Equipment

MOTION: Commissioner Krueger, second Commissioner Jurgensen to approve the resolution and hereby directed the office of the Town of Menasha Administrator to transmit a copy of this resolution to representatives Michael Huebsch and David Hutchinson of the Wisconsin State Assembly voicing our opposition to any potential legislation prohibiting Winnebago County, its municipalities, school districts, colleges and universities from owning, operating and providing telecommunications services and internet access services as is provided in Legislative Reference Bureau Draft 4210/1. Motion carried unanimously, with Commissioner Sprague excused.

C. 000228-3:UD Preliminary Borrowing Resolution

Director of Finance Grace Vander Velden requested that this resolution be deferred to later in the meeting because Dave Wagner, representing Ehlers and Associates was not present and was expected to arrive later.

D. 000228-4:UD Expenditures

MOTION: Commissioner Jurgensen, second Commissioner Krueger to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously, with Commissioner Sprague excused.

VI. ORDINANCES

A. 000228-1:ORD UD Creating Chapter 2 of the Town of Menasha Utility District of Menasha Utility District Code of Ordinances – Special Assessments FIRST READING

Commissioner Jurgensen asked if this ordinance is the same as the Town of Menasha policy on Special Assessments?

Administrator Vitas stated no, not exactly. We took language out that did not apply. He reviewed what areas do apply and what are not applicable.

The question of whether to change Chapter 2(1)(b) stating "Unpaid special assessment invoices will be included on the tax bill for the predetermined amount of installments at the rate of 1.5 percent per annum over the borrowed interest rate of the Town of Menasha Utility District for the project" was discussed. No decision was made at this time.

MOTION: Commissioner Krueger, seconded Commissioner Nennig to approve the first reading creating Chapter 2 for Special Assessments. Motion carried unanimously, with Commissioner Sprague excused.

VII. RESIGNATIONS/ APPOINTMENTS

VIII. APPROVAL OF MINUTES

MOTION: Commissioner Jurgensen, seconded Commissioner Nennig to approve the minutes as submitted. Motion carried unanimously, with Commissioner Sprague excused.

IX. CORRESPONDENCE

MOTION: Commissioner Nennig, seconded Commissioner Krueger to approve the water pumpage report of January as submitted. Motion carried unanimously, with Commissioner Sprague excused.

New Business "C"

Resolution #000228-3:UD - Preliminary Borrowing Resolution was reviewed at this time.

Dave Wagner, Ehlers and Associates reviewed a sample Capitalization Schedule for the Town of Menasha Utility District versus a General Town Schedule. (See the backup) A correction was made regarding the deletion of Municipal Building Remodeling & Repairing to read Old Town Hall Community Center Remodeling & Repairing. He provided an overview of the project costs.

President Tews requested that the projects targeted for the year 2000 be reviewed at this time.

Administrator Vitas provided an over of the year 2000 projects.

Much discussion ensued.

The department repayment schedule for water and sewer was reviewed by Dave Wagner with the Town Board.

MOTION: Commissioner Jurgensen, second Commissioner Krueger to approve the resolution and authorize Ehlers and Associates, Inc. be authorized to solicit competitive bids for the purchase of not to exceed $2,925,000.00 Water System and Sewer System Revenue Bonds of the Town of Menasha. BE IT FURTHER RESOLVED that Ehlers & Associates is authorized to prepare an Official Statement in behalf of the issuer in accordance with SEC Rule 15c2-12 and to publish a notice of sale. Motion carried unanimously, with Commissioner Sprague excused.

X. REPORTS

    1. Town Administrator -none
    2. Engineer -none
    3. Water Superintendent -none
    4. Wastewater Superintendent -

      Steve Laabs, Wastewater Superintendent stated that the sanitary and sewer system on STH 114 is in very poor condition. A presentation was made by Steve and George Dearborn, Director of Community Development regarding this issue. A cost estimate work sheet was distributed. (The cost estimate sheet is available in the original minute book).

    5. Commissioners -none
    6. Commission President -none
    7. Other

XI. MOTIONS BY COMMISSIONERS

XII. ANNOUNCEMENTS

XIII. ADJOURNMENT

At 5:55 p.m., MOTION: Commissioner Jurgensen, second Commissioner Krueger to adjourn the Regular Meeting of the Utility District of Commissioners. Motion carried unanimously, with Commissioner Sprague excused.

Respectfully submitted,

Carlene L. Sprague

Utility District Secretary