Utility District

Approved August 14, 2000

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, July 10, 2000

MINUTES


The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website town-menasha.com.

  1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:45 p.m. and led the Pledge of Allegiance.

Deputy Clerk Mary Heiting noted the roll as follows:

PRESENT:

Arden Tews, President Bob Sprague, Commissioner #2

Jerry Jurgensen, Commissioner #3 Carl Sutter, Town Engineer

Wm. Frueh, Interim Administrator Myra Piergrossi, Dir. of Finance

George Dearborn, Dir. of Com. Dev. Jeff Roth, Utility District Water Supt.

Paula Pagel, Utility District Office Manager Mary Heiting, Deputy Clerk

Steve Laabs, Utility District Wastewater Supt.

EXCUSED:

Jeanne Krueger, Commissioner #1 Allen Nennig, Commissioner #4

Carlene Sprague, Utility District Secretary

ALSO PRESENT:

Brad Werner, McMahon Associates

II. PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS

III. DISCUSSION ITEMS

A. Bid Award - Hwy. 114 / Old Plank Road - Sanitary Sewer and Water Main Reconstruction

Brad Werner, McMahon Associates stated that there was a bid opening for the Old Plank Road sewer and water main reconstruction project. He did note that the lowest bidder to appear to be PTS, but in reviewing the bid tabulations noted that they had an error in addition. Therefore the next lowest bidder was Dorner Stahl. This bid award should be presented at the July 24, 2000 for acceptance.

IV. OLD BUSINESS

V. NEW BUSINESS

A. 000710-1:UD Expenditures

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously, with Commissioners Krueger and Nennig excused.

B. 000710-2:UD Parcels Excluded from the Tax Levy for the 2001 Budget

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the parcels without water and/or sewer connections will be exempt from the upcoming tax levy. Any parcels with service available are required to hook up within one year from receipt of the notice. Motion carried unanimously, with Commissioners Krueger and Nennig excused.

C. 000710-3:UD Elimination of Tax Levy for Utility District

This resolution was amended as:

WHEREAS, the Commission has decided to phase out the current use of a utility tax levy over three (3) to five (5) years; and

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution as amended and approve the phase out over three (3) to five (5) years for a more equitable distribution of expenses. Motion carried unanimously, with Commissioners Krueger and Nennig excused.

D. 000710-4:UD Rate Study Agreement - Virchow, Krause & Company, LLP

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the rate study agreement with Virchow Krause & Company LLP. Motion carried unanimously, with Commissioners Krueger and Nennig excused.

E. 000710-5:UD Project Acceptance of Water and Sewer Main Extensions for Wildlife Estates

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the construction of sewer and water extensions for Wildlife Estates Subdivision contingent upon the successful compliance to all Utility District specifications. Motion carried unanimously, with Commissioners Krueger and Nennig excused.

F. 000710-6:UD Agreement with the Town of Neenah

This resolution was not ready, and was withdrawn.

VI. ORDINANCES

VII. RESIGNATIONS/ APPOINTMENTS

VIII. APPROVAL OF MINUTES

A. Regular Meeting 6/12/00

B. Special Meeting 6/22/00 - Cancelled

C. Regular Meeting 6/26/00

MOTION: Commissioner Sprague, second Commissioner Jurgensen to accept the minutes of the Utility District Commissioners as submitted. Motion carried unanimously, with Commissioners Krueger and Nennig excused.

IX. CORRESPONDENCE

A. June - Water Main Breaks & Repairs

B. June - Water Pumpage Report

MOTION: Commissioner Jurgensen, second Commissioner Sprague to accept the correspondence of the Utility District Commissioners meetings for filing as submitted. Motion carried unanimously, with Commissioners Krueger and Nennig excused.

X. REPORTS

A. Town Administrator

Wm. Frueh, Interim Administrator stated he received a letter from the attorney from the person who filed a claim with the Utility District. It was the consensus of the Utility District Commission to deny this claim and informed Bill to write the attorney with this reply.

Bill presented a "Workload percentage Breakout" summary sheet prepared by Myra Piergrossi, Finance Director. This breakdown of personnel is in regards to the workload for Utility District and Town Board. The percentage breakouts may change after the DMG Maximus completes the review of some of the job descriptions.

The Utility Commission moved to amend the breakout as follows effective January 1, 2000:

Deputy Clerk Town (80%) Utility (20%), Director of Community Development Town (90%) Utility (10%), and add Executive Secretary- Town (75%) Utility (25%). To recruit the new Town Administrator the percentage breakout should be Town (75%) Utility (25%).

MOTION: Commissioner Sprague, second Commissioner Jurgensen to approve the breakout of workload percentages with the changes as mentioned effective for the January 1 year 2000.

B. Engineer

Town Engineer Carl Sutter, stated that he had responded to the insurance company regarding the blasting. He stated that the report stated that it was not the responsibility of the project for the failure of the water pump at this location.

C. Water Superintendent

Water Superintendent Jeff Roth stated that the Midway Road would be the Utility District's next project.

D. Wastewater Superintendent

Wastewater Superintendent Steve Laabs stated that he attended the Neenah-Menasha Sewage Commission meeting recently. They were glad to see the Inflow Infiltration (I & I) report submitted in a timely manner. This will save Town of Menasha Utility District money with lower charges.

E. Commissioners

F. Commission President Tews

G. Other

A. Finance Director - Quarterly Finance Report - 2nd Quarter

Myra Piergrossi explained the 2nd quarter budget report.

XI. MOTIONS BY COMMISSIONERS

XII. ANNOUNCEMENTS

XIII. ADJOURNMENT

At 5:25 p.m., MOTION: Commissioner Sprague, second Commissioner Jurgensen to adjourn the regular meeting of the Utility District of Board of Commissioners. Motion carried unanimously, with Commissioners Krueger and Nennig excused.

Respectfully submitted,

 

 

Mary R. Heiting

Deputy Town Clerk