Utility District Approved  December 6, 99

 

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, November 8, 1999

 

MINUTES

 

 

The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website town-menasha.com.

 

I.  CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:30 p.m. and led the Pledge of Allegiance.

 

Utility District Secretary Carlene L. Sprague noted the roll as follows:

 

PRESENT:

Arden Tews, President                     Jeanne Krueger, Commissioner #1

Bob Sprague, Commissioner #2           Jerry Jurgensen, Commissioner #3

Carlene Sprague, Utility District Sec.     Carl Sutter, Town Engineer

Bogdan “Bob” Vitas, Administrator       John Claypool, Town Attorney

Grace Vander Velden, Dir. of Finance   George Dearborn, Dir. of Com. Dev.

Jeff Roth, Utility District Water Supt.      Paula Pagel, Utility District Office Manager

Steve Laabs, Utility District Wastewater Supt.

 

EXCUSED:

Allen Nennig, Commissioner #4

 

                 

II.   -PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED  MATTERS TIME LIMITED TO FIVE (5) MINUTES)

 

                  III. DISCUSSION ITEMS

                  A.  Glenview Water Works - George Dearborn/ Jeff Roth

George Dearborn and Jeff Roth reported in regards to a meeting that they recently attended with property owners from the Town of Menasha and the Town of Neenah.  Approximately 105 homes in this area have a separate well for water.  Their problem is water pressure and water quality.  If they were to connect on an emergency basis, they would pay all costs at a later time to officially connect.

 

 

Jeff Roth stated that there is a serious problem with iron build up in this area.  In the future, if they had problems regarding this issue, they would be responsible for these costs because it is a pre-existing condition.  Temporarily, they are requesting to attach and buy water from the Town and shut the well down.

 

George Dearborn, Community Development Director stated that the property owners connected to the well, formally voted at the meeting to (attach) by having meters installed and connecting to the Town of Menasha Utility District.  This way they would receive sewer and water services from the Town.

 

Charles Baxter, resident from Glenview, stated that most of the residents in this area are willing to attach.

 

Director Dearborn stated that the water quality is reaching a point where it will be mandatory to hook up.  We may have to shut down this well.

 

IV.  OLD BUSINESS
 
V.  NEW BUSINESS

A.      991108-1:UD  Construction Plan - Irish Road Apartments

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the sewer and water extensions to the Town of Menasha Utility District for the Irish Road Apartments.  Motion carried unanimously, with Commissioner Nennig excused.

 

B.             991108-2:UD  Construction Plan - The Waterford Project - West Prospect Avenue

The resolution was amended  to read "NOW, THEREFORE BE IT FURTHER RESOLVED, by the Town of Menasha Utility District Board of Commissioners hereby approves this request contingent upon the successful compliance to all Utility District requirements and "that the storm sewer and sanitary sewer must be installed prior to water main installation."

 

MOTION: Commissioner Krueger, second Commissioner Sprague to adopt the resolution and approve the construction plans for the Waterford Project as amended.  Motion carried unanimously, with Commissioner Nennig excused.

 

C.      991108-3:UD  Per Diems - Utility District Commissioners and Commission Secretary

The resolution was amended to read "NOW, THEREFORE BE IT RESOLVED, by the Town of Menasha Utility District Board of Commissioners hereby approves the per diem of $75.00 for Utility District Commissioners and $30.00 $75.00 for the Utility District Commission Secretary.

 

MOTION: Commissioner Jurgensen, second Commissioner Sprague to adopt the resolution and approve the per diem as amended for the Utility District Secretary from $30.00 to $75.00 per meeting.  Motion carried (3-1) Sprague, Jurgensen, Chairman Tews-Yes, and Krueger-No and Commissioner Nennig excused.

 

D.      991108-4:UD  Expenditures

The resolution was amended to read a new total.  $151,770.54 to $150,770.54 because the check to Neenah Menasha Sewerage Commission was incorrect and caught after the resolution had been completed. 

 

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the expenditures with the exception of none as amended.  Motion carried unanimously, with Commissioner Nennig excused.

 

VI.      ORDINANCES

 

VII      RESIGNATIONS/APPOINTMENTS

       A.  991108-1:APP   Appoint Representative to the Grand Chute Menasha West Sewerage Commission

Attorney Claypool stated that the ruling is that only elected officials from the Town of Menasha can be appointed as members to the Grand Chute Menasha West Sewerage Commission pursuant to Section 6.03(1).

Article II Creation and Powers and Duties of Commission is as follows:

"Section 202.  Membership.

         (a)     Number of Members.    The initial Commission shall consist of the number of Commissioners as follows:

                  (ii)  The Townof Menasha Sanitary District No. 4 Commissioners, three in number, as elected pursuant to Sec 60.305(1), Wis. Stats., shall be commissioned members of the Grand Chute-Menasha West Sewerage Commission."

 

The Utility District Commissioners appointed Commissioner Jurgensen as representative to serve on the Grand Chute-Menasha West Sewerage Commission.

 

MOTION: Commissioner Sprague, second President Tews to adopt this resolution appointing Commissioner Jurgensen.  Motion carried (2-1) Sprague, and President Tews-Yes,  Krueger-No, Jurgensen-Abstained  and Commissioner Nennig was excused.

 

         B.  991108-2:APP   Appoint Representative to the Neenah Menasha Sewerage Commission

Attorney Claypool did not have an answer for this regarding who can be appointed at this time.  The Neenah Menasha Sewerage Commission's Attorney takes the position that Jeff Johnson should remain until January of 2000.

 

MOTION: Commissioner Sprague, second Commissioner Krueger to refer this resolution to the next Utility District meeting.  Motion carried unanimously with Commissioner Nennig excused .

 

VIII.    APPROVAL OF MINUTES

A.  Utility District Meeting  10/11/99 

MOTION: Commissioner Sprague, seconded Commissioner Jurgensen to approve the minutes as submitted.  Motion carried unanimously with Commissioner Nennig excused.

 

IV.         CORRESPONDENCE

 

X,        REPORTS

A.      Town Administrator

         a.  Transition Team Meeting Progress

Administrator Vitas reported on what has transpired in regards to the transition team meetings. (A copy is in the original minute book for review if requested).

 

         b.  FY 2000 Budget

The Utility District Secretary stated that she would publish a legal display ad regarding a Public Hearing for the Utility District Budget Meeting to adopt the Utility District Budget.  Administrator Vitas will present the budget.  He is continuing to meet with everyone this week and will finish his recommendations.  On November 22, 1999 the Utility District will review the proposed Utility District Budget and look at their existing structure.  The Budget will be given out one week in advance to the Commissioners.  By the end of the week, the budget will be ready for the Commission to review.

 

Administrator Vitas said that we need to migrate to a new chart of accounts for the year 2001.

 

         c.  Parkwood Investments Ltd. vs: Townof Menasha Sanitary District No. 4 -                 Winnebago County Case #98 CV 408

Administrator Vitas reported on what had transpired regarding Sanitary District 4 in the past and Parkwood Investments. 

         d.  Parkside West Water Main Oversizing Project Request

Jeff Roth reported on the history of this project.

 

Administrator Vitas was asked by Robert Pheifer, Parkside representative, to refer this to the Utility District Commissioners for review.  Basically, there is an inconsistency in the size of the line.  Mr. Robert Pheifer is looking for some kind of a response.  He wants to be compensated for putting in larger water mains than were needed. 

 

B.      Engineer - None

 

C.       Water Superintendent

Jeff Roth would like to start working with the Engineers on the addition to Plant 3 on East Shady Lane.  This is in regards to getting variances from the D N R and design.

 

Administrator Vitas stated that the project should be started.  It is in the Year 2000 Budget.

 

It was the consensus of the Utility District Commission to direct Jeff Roth to proceed after the budget is approved.

 

D.      Wastewater Superintendent –  (See "G. Other")

 

E.      Commissioners

1.    Jeanne Krueger, Commissioner #1   None

 

2.    Robert Sprague, Commissioner #2   None

 

3.    Jerry Jurgensen, Commissioner #3

Commissioner Jurgensen stated that the tour was very educational.  There were a lot of talented people at the plants.

 

4.    Allen Nennig, Commissioner #4   Excused

 

F.       Commission President

President Tews directed staff to send a letter to Harold Clifford thanking him for his service and advising him that there is a new member in his place at the Grand Chute Menasha West Commission

 

G.  OTHER

a.  Steve Laabs, Wastewater Superintendent - BOD Issue - Neenah Menasha Sewerage Commission

 

Wastewater Superintendent Steve Laabs reported on the BOD problem and presented maps to the District Commissioners. (See minute book for original).

 

XI.   MOTIONS BY COMMISSIONERS 

At 5:40 p.m., MOTION: Commissioner Jurgensen, second Commissioner Sprague to adjourn into closed session pursuant to 19.85 (1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advise concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.  Pursuant to 19.85(2), the Town Utility Commission may reconvene into open session to act on any business discussed in closed session.  Motion carried unanimously, with Commissioner Nennig excused.

 

XII.     ANNOUNCEMENTS

 

XIII.    ADJOURNMENT

At 6:00 p.m., MOTION: Commissioner Jurgensen, second Commissioner Sprague to adjourn the Regular Meeting of the Utility District of Commissioners.  Motion carried unanimously, with Commissioner Nennig excused.

 

Respectfully submitted,

 

 

 

Carlene L. Sprague

Utility District Secretary

 

Originals placed in minute book - available upon request:

 

Utility District Commissioner & Commissioner Secretary per diem Memo

Food Service Surcharge

Industrisl Surcharges

Transitional Team Booklet

Parkwood Investment Letter

Parkside West Request

Wastewater BOD Report(s)