Utility District  Approved  December 20, 99

 

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, November 22, 1999

 

MINUTES

 

 

The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website town-menasha.com.

 

I.   CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:30 p.m. and led the Pledge of Allegiance.

 

Utility District Secretary Carlene L.. Sprague noted the roll as follows:

 

PRESENT:

Arden Tews, President                     Jeanne Krueger, Commissioner #1

Bob Sprague, Commissioner #2           Jerry Jurgensen, Commissioner #3

Allen Nennig, Commissioner #4            Carlene Sprague, Utility District Secretary

Brad Werner, Town Engineer             Bogdan “Bob” Vitas, Administrator

Grace Vander Velden, Dir. of Finance   George Dearborn, Dir. of Com. Dev.

Jeff Roth, Utility District Water Supt.      Jeff Smith, Associate Planner

 

EXCUSED:

Paula Pagel Utility Dist Office Manager Steve Laabs, Utility Dist Wastewater Supt.

 

ALSO PRESENT:

Richard Damrow                       Sylvia Damrow           Alisha Damrow

Natalie Arnold                          Brent Schuettpelz

        
II.       PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED               MATTERS
 
III.      DISCUSSION ITEMS
A.  Fiscal Year 2000 Budget

Administrator Vitas presented the Town of Menasha Utility District proposed budget.  The mill rate was proposed at $1.35 per thousand based as an equalized mill rate.  (An copy is available in the minute book).  The property owners who have deferred hooking up to the Utility District will have 12 months to do so.  At that time, they will be charged.  The state law reads that the developers who put in sewer and water will make it available to property owners who need to connect within 12 months.  This should generate additional revenue.

 

Commissioner Krueger stated that she had concerns because she attended meetings in the past regarding the Sanitary District 4 and people have not been charged if they chose not to hook up.

 

President Tews stated that he also understands that there are residents in the old Sanitary District who decided not to hook up.  They deferred the cost.  The residents on Clayton Avenue who will not have the sewer and water for 3-4 years should not have to pay.

 

Commissioner Nennig stated that maybe property owners understand or maybe they don't.  I think its only fair that you charge everybody in the District.

 

President Tews stated that we should defer the assessments.

 

Commissioner Sprague stated that he would like to see that the affected people receive notice in the mail soon, within the week, long before they get their tax bill.

 

President Tews stated he agreed with Commissioner Sprague.  A notice needs to go out immediately.

 

Administrator Vitas stated that an alternate plan would be to charge only the people who are receiving services.  When we formed the district and included all parcels, we were going to segregate them out.  It's going to take some time.  There could be a credit to property owners not affected.

 

Commissioner Sprague said that people will be upset about getting a bill and not getting anything for it.  I feel it should go back to $1.65 and spread it between the users.  I believe that the users in the Utility District need to bite the same bullet as in the past.

 

President Tews thought the Utility District should carry this debt and defer it for one year.

 

Administrator Vitas stated -no, not if there is a mil rate.  We need to inform the Utility District property owners.  We formed the Utility District September 13, 1999.  We can give them 12 months.  Give them a copy of the State Statutes regarding this issue.  At this point, we can increase the mil rate and charge only users and then credit those in the Utility District who are not hooked up to sewer and water.

 

President Tews stated we still need to notify the people up front.

 

Finance Director Vander Velden stated that we should be careful, this may cause a precedent for other issues that might be coming in the future.

 

Administrator Vitas said that the law states you need to certify all municipalities with what their levy will be based on with the equlized value by November 24th.

 

Much discussion ensued.

 

 

IV.   OLD BUSINESS

       A.  991108-2:UD  Appoint Representative to the Neenah Menasha Sewerage              Commission

Attorney Claypool gave a legal opinion that the present person, Mr. Johnson can not be a member as he does not represent the Town of Menasha Utility District.

 

MOTION: Commissioner Sprague, second Commissioner Jurgensen to appoint Al Nennig as Town of Menasha Utility District Representative to the Neenah Menasha Sewerage Commission.  Motion carried (4-0) Krueger, Sprague, Jurgensen, and President Tews-Yes, Commissioner Nennig Abstained.

 

V.      NEW BUSINESS
A.      991122-1:UD  Intergovernmental Cooperation Agreement-Town of Menasha and Town of Neenah for the Utility District

MOTION: Commissioner Jurgensen, second Commissioner Sprague to adopt the resolution and approve the Intergovernmental Cooperation Agreement between the Town of Menasha and Town of Neenah for orderly maintenance of existing, development and/or growth of lands, and to provide sewer and water service within the Utility District.  Motion carried unanimously.

 

B.             991122-2:UD  Developer's Request for Water Turn-On-Stone Ridge Estates

MOTION: Commissioner Krueger, second Commissioner Sprague to adopt the resolution and approve the request of Travis J. Lehrer for water turn-on at Stone Ridge Estates on Hwy. 150.  Motion carried unanimously.

 

C.      991122-3:UD  Approve Year 2000 Regular Meeting Schedule for the Town of Menasha Utility District Board of Commissioners

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve Year 2000 meeting schedule for the Utility District Board of Commissioners.  Motion carried unanimously.

 

D.      991122-4:UD  Expenditures

MOTION: Commissioner Sprague, second Commissioner Jurgensen to adopt the resolution and approve the expenditures with the exception of (none).  Motion carried unanimously.

 

VI.  ORDINANCES

 

VII.     RESIGNATIONS/ APPOINTMENTS

 

VIII.    APPROVAL OF MINUTES
         A.  Utility District Meeting   10/25/99
MOTION:  Commissioner Sprague, second Commissioner Nennig to approve the minutes as submitted.  Motion carried unanimously.

 

IX.      CORRESPONDENCE

         A.  Water & Sewer Billing Report 10/99

MOTION:  Commissioner Sprague, second Commissioner Krueger to approve the sewer and water billing reports as submitted.  Motion carried unanimously.

 

X.      REPORTS

         A.  Town Administrator

Administrator Vitas stated that we will need to come up with a method to separate properties who are hooked up to Utilities from those who are not.  Hopefully they could be coded differently.  Then separate those who are users from the non-users.  The mil rate still would drop $ .20 over the current year.  $1.45 - excluding $81,994,998,  which would be for the property owners currently not served.

 

Another option was to have all people in the Utility District get a letter regarding this issue in their tax bills.  Users and Non-users.

 

         B.  Town Engineer

Brad Werner reported on the progress of the West American Drive project. 

 

XI.      MOTIONS BY COMMISSIONERS - none
 
XII.     ANNOUNCEMENTS
 
XIII.    ADJOURNMENT

 

At 5:43 p.m., MOTION: Commissioner Sprague, second Commissioner Jurgensen to adjourn the regular meeting of the Utility District of Commissioners.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Carlene L. Sprague

Utility District Secretary