Submitted for Town Board Approval May 22, 2000

REGULAR MEETING OF THE

TOWN BOARD OF SUPERVISORS

Municipal Complex - Assembly Room

Monday, April 10, 2000

MINUTES

 

Agendas with resolutions were posted at the Municipal Complex, Fire Station 40, Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library.

I. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

Clerk Sprague noted the roll as follows:

PRESENT:

Arden Tews, Town Chair Jeanne Krueger, Supervisor #1

Bob Sprague, Supervisor #2 Jerry Jurgensen, Supervisor #3

Allen Nennig, Supervisor #4 Carlene Sprague, Town Clerk

Carl Sutter, Town Engineer Chuck Koehler, Town Attorney

Bogdan "Bob" Vitas, Administrator Grace Vander Velden, Dir. of Finance

William Weiss, Police Chief George Dearborn, Dir. of Com. Dev.

Gaylene Nash, Asst. to Admin Richard Eiberger, Assessor

Myra Piergrossi, Principal Acct Mgr. Susan Phillips, Fire Marshal

ALSO PRESENT:

Cheryle Hentz Len Kachinsky Robert Francart

Wm. Ottow Kris Koeppe Todd Engleman

Steve Fahlgren Kim Jennings Mike Lynch

Joe Trudell Betty Zaborsky Delphine Farvour

Michael Lettier Richard Damrow

II. AWARDS/PRESENTATIONS – None

A. Award - Town's Support of Guard and Reserve.

Len Kachinsky – Judge for the Town of Menasha and a member of the Army

Reserve, presented the Town with the ESGR Award for their distinguished contribution to National Defense.

  1. PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

Wm. Ottow, 1376 Dunning Street stated that previously, the Town had a committee regarding the building of the new Municipal Complex. The land left over would be sold to reduce the debt on the building. He questioned the status of this property.

Chairman Tews stated that there were two issues that were recently discussed..

1) The Town Board turned down rezoning the property

2) Preserving the entire piece of land for park use.

Much discussion ensued regarding this issue.

Supervisor Sprague suggested that this issue be decided by Town Residents in the form of a

Referendum.

DISCUSSION ITEMS

A. FY 1999 Annual Audit

Steve Fahlgren, CPA with Virchow Krause presented the Town of Menasha Management Letter. He stated that the fund balance is appropriate. He commended the Town Board for making the appropriate changes that were mentioned by Virchow Krause last year during the audit report.

  1. OLD BUSINESS

NEW BUSINESS

A. 000410-1: Lighting Service Agreement - Millbrook Glen (Alex Ct. & Olde Buggy Drive and West American Drive)

MOTION: Supervisor Sprague, second Supervisor Krueger to adopt the resolution and approve the terms and conditions for non-standard street lighting selecting Option B. Motion carried unanimously.

B. 000410-2: Approval of Round-About Design - Jacobsen Road and American Drive

MOTION: Supervisor Sprague, second Supervisor Nennig to adopt the resolution and approve the preliminary design of the roundabout contingent upon the referenced concerns listed in the resolution. Motion carried unanimously.

C. 000410-3: Requesting Modification of the Outagamie County Airport Overlay District in the Town of Menasha

MOTION: Supervisor Sprague, second Supervisor Jurgensen to amend the resolution to add Town Residents whose property will be described in the form of a map which will be provided by George Dearborn and adopt the resolution approving the modification of the overlay district in the Town of Menasha. Motion carried unanimously.

D. 000410-4: Agreement - Recruitment and Selection of a Town Administrator

MOTION: Supervisor Sprague, second Supervisor Nennig to adopt the resolution and authorized the Town Chairman and Town Clerk to execute the contract with Public Administration Association, LLC for the recruitment and selection of a Town Administrator. Motion carried unanimously.

E. 000410-5: Agreement - Interim Administrator Service

MOTION: Supervisor Sprague, second Supervisor Nennig to adopt the resolution and approve entering into an agreement with Public Administration Associates effective April 11, 2000. Motion carried unanimously.

F. 000410-6: Sale of Town Equipment - Annual Auction with City of Appleton

MOTION: Supervisor Krueger, second Supervisor Sprague to adopt the resolution and authorizes the sale of town equipment at the City of Appleton's auction on the 13th of May, 2000. Motion carried unanimously.

G. 000410-7: Establish Salary - Police Patrol Lieutenant

MOTION: Supervisor Jurgensen, second Supervisor Nennig to adopt the resolution and establishes the salary for the Police Patrol Lieutenant at $45,172. Motion carried unanimously.

It was the consensus of the Town Board to change the order of business and vote on resolution 000410-9 first and then vote on resolution 000410-8.

H. 000410-8: A Resolution Authorizing the Issuance and Sale of $3,385,000 Waterworks System and Sewerage System Revenue Bonds of the Town of Menasha. Winnebago County, Wisconsin, and Providing for the Payment of the Bonds and Other Details with Respect to the Bonds.

MOTION: Supervisor Jurgensen, second Supervisor Sprague to adopt the resolution and authorize the issuance and sale of Waterworks System and Sewerage System Revenue Bonds for the Town of Menasha. A roll call vote: Krueger-Yes, Sprague-Yes, Jurgensen-Yes, Nennig-Yes, and Chairman Tews-Yes. Motion carried unanimously.

I. 000410-9: A resolution Providing for the Defeasance and Redemption of Waterworks system Mortgage Revenue Bonds, Series 1978 and Waterworks System Refunding Mortgage Revenue Bonds dated August 1, 1991.

MOTION: Supervisor Sprague, second Supervisor Krueger to adopt the resolution and authorized and directed to take such actions as are necessary to accomplish the defeasance of the 1978 Bonds and 1991 Bonds. Motion carried unanimously.

J. 000410-10: Change Order - West American Drive Concrete Street construction

MOTION: Supervisor Sprague, second Supervisor Nennig to adopt the resolution and approve the change order as submitted. Motion failed (5-1) Krueger, Jurgensen, Nennig and Chairman Tews-No, Sprague-Yes.

Supervisor Sprague did not think that there is anyway that we are going to prove anything.

MOTION: Supervisor Jurgensen, second Supervisor Nennig to reconsider.

Chairman Tews suggested that the streetlights be voted on at a 90 / 10 split as agreed upon and the contractor reserves the right to seek reimbursement of $22,335 from the developers.

Town Engineer Sutter explained that originally it was to be approved in April, but due to the hold up of the developer the Town did not have the signed agreements. The traffic light signals would be shared. The difference is in the increased cost of the concrete. The traffic signal lights should be 90/10 and the increase in concrete will be the cost of the developer due to the delay in the agreements.

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution with the amendment that:

BE IT FURTHER RESOLVED, that the change order with the contractor to be approved but the contractor reserve the right to seek reimbursement from the developers.

Motion carried unanimously.

K. 000410-11: Secondhand Article/Jewelry Dealer License - Anderson Resale Shop

MOTION: Supervisor Krueger, second Supervisor Jurgensen to adopt the resolution and approve the Secondhand Article and Jewelry Dealer License to Anderson Resale Shop. Motion carried unanimously.

L. 000410-12: Waive Building Permit Fees - Menasha Area Soccer Club

MOTION: Supervisor Krueger, second Supervisor Sprague to adopt the resolution and waive the building permit fee for Menasha Soccer Club on their awning addition project. Motion carried unanimously.

M. 000410-13: Expenditures

MOTION: Supervisor Jurgensen, second Supervisor Nennig to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously.

VII. ORDINANCES

VIII. RESIGNATIONS/APPOINTMENTS

A. 000410-1:APP Appointment - Police Commissioner

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and appoint Michael Lettier to the Police Commission effective the 1st day of May 2000 and expiring the 30th day of April 2005. Motion carried unanimously.

B. 000410-2:RES Resignation - Executive Secretary

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and accept the resignation of Mary Rauen effective the 14th day of April 2000. Motion carried unanimously.

C. 000410-3:RES Resignation - Assistant to the Town Administrator

MOTION: Supervisor Krueger, second Supervisor Jurgensen to adopt the resolution and accept the resignation of Gaylene Nash effective the 19th of April 2000 with regret. Motion carried unanimously.

IX. APPROVAL OF MINUTES

X. CORRESPONDENCE

    1. Fireline - April 2000

    2. Building Report - March 2000

MOTION: Supervisor Nennig, second Supervisor Jurgensen to accept the correspondence for filing. Motion carried unanimously.

XI. REPORT

A. Town Administrator - None

B. Town Attorney Chuck Koehler

A) Hotel and Motel Room Tax

Attorney Charles Koehler reported on the status of the agreement between the Fox City Communities regarding the hotel and motel room tax. The final draft of the agreement is not available yet. Attorney Koehler encouraged the Town Board to wait for the agreement.

C. Town Clerk –

Carlene Sprague, Town Clerk reported on the Spring Election. She commented that the Assembly Room should not be used the night before to allow us to set up the voting booths. At the Old Town Hall, the heat did not work and suggested using space heaters if the building is not renovated in time for the fall elections. Christ the Rock will be sold and suggested an alternate of Sabre Lanes. At the Old Town Hal, there was a shortage of tables and we borrowed the Fire Department's table and chairs. Due to the fact that a flag is needed at each polling place and there is a shortage of flags, we need to order two more.

D. Town Board

  1. Jeanne Krueger, Supervisor #1 – None

  2. Robert Sprague, Supervisor #2 – None

  3. Jerry Jurgensen, Supervisor #3

    Supervisor Jurgensen stated that a resident asked if there would be a formal dedication ceremony to the Dr. Mulroy overpass.

  4. Allen Nennig, Supervisor #4

Supervisor Nennig congratulated Gaylene Nash on her new employment.

E. Town Chairman

Chairman Tews asked if the Town Board agreed with the salary range regarding the advertisement for an administrator.

It was the consensus of the Town Board to add the salary plan to the add.

Administrator Vitas suggested that placing a salary range on the advertisement and to state the range depends on qualifications.

F. Other Town Officials

George Dearborn, Director of Community DevelopmentA) Storage Needs

Director Dearborn commented in regards to the storage problems. The Old Town Hall walls are being torn down and all the old records need to be moved. Director Dearborn requested permission to rent space to move the old records.

Gaylene Nash, Assistant to the Administrator - Gaylene Nash stated that there is currently a firm that is scanning the personnel files. She also thanked the Town of Menasha for supporting her in the 3-1/2 years she was here.

Grace Vander Velden, Director of Finance - None

Carl Sutter - Engineer -Cold Spring Road Cross Section Options

Carl Sutter gave a report regarding this issue.

Chairman Tews suggested a Public Information Meeting with the Town residents presenting 4 options.

It was the consensus of the Town Board to have an Informational Meeting in June and have the Town Engineer provide the cost analysis.

Richard Eiberger, Assessor – The roll books will need to be maintained.

William Weiss, Police ChiefNone

Mike Lettier, Police CommissionNone

  1. MOTIONS BY SUPERVISORS

At 8:10 p.m., MOTION: Supervisor Jurgensen, second Supervisor Krueger to adjourn into closed session pursuant to 19.85(c) of the Wisconsin State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Pursuant to 19.85(2), the Town Board may reconvene into open session to act on any business discussed in closed session. Motion carried unanimously.

MOTION: Supervisor Sprague, second Supervisor Jurgensen to return to open session. Motion carried unanimously with Supervisor Krueger excused.

The minutes reflect that Supervisor Krueger left during closed session and did not vote on Resolution D. 000410-4:APP Appointment-Director of Finance / Treasurer.

Appointment/Resignation - (Continued)

D. 000410-4:APP Appointment - Director of Finance / Treasurer

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt the resolution and appoint Myra Piergrossi to the position of Director of Finance/Treasurer effective May 8, 2000 with a starting wage of $55,000 with the adjustment to $58,000 after 6 months. Motion carried unanimously with Supervisor Krueger excused.

  1. ANNOUNCEMENTS – Same as on Agenda

ADJOURNMENT

At 8:55 p.m., MOTION: Supervisor Sprague, second Supervisor Jurgensen to adjourn the regular meeting of the Town Board of Supervisors. Motion carried unanimously.

Respectfully submitted,

Carlene L. Sprague, Town Clerk