Submitted for Town Board Approval November 27, 2000

REGULAR MEETING OF THE
TOWN BOARD OF SUPERVISORS
Municipal Complex - Assembly Room
Monday, November 13, 2000


MINUTES 

Agendas with resolutions were posted at the Municipal Complex, Fire Station 40, Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library.

      1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

  1. PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS - None

  1. DISCUSSION ITEMS

  1. Insurance Renewals for 2001 and Non-represented Employee Co-Pay

    Administrator Patrick DeGrave – The Board received a resolution and backup information regarding this issue. We, the staff, make the suggestion that the Town Board follow the recommendations on Resolution No. 001113-13.

    Supervisor Handevidt – What is the difference between limited family vs. single?

    Administrator DeGrave stated the differences with limited family are husband and wife, or a single parent and dependent. They have their insurance reimbursed by 100% at the cost of the Town. It is being changed to 90% for all.

    Supervisor Handevidt asked how many are in this class?

    Myra Piergrossi, Dir. of Finance, stated 15 people including herself.

  2. Unfunded Pension Liability Debt

    Administrator DeGrave stated that in the 80’s, there were three (3) pension funds. Those funds were merged. In 1990, the last revision was made. The Town owes $330,000. It is at an 8% annual interest rate. If you do not achieve a 4.8% annual payment or more, it is a 40 year debt. You paid for 10 years and have 30 more years to pay it. He suggested a Trust Fund Loan to pay the entire amount off. You will have to pay more annually, but in the long run, the Town will save hundreds of thousands of dollars. You paid enough under the old system to have retired the debt, but still owe $322,000.00. I suggest a 10 year amortized debt.

    It was the consensus of the Town Board that a resolution be presented at the next Town Board Meeting to proceed with this loan.

  3. Double Taxation – Proposed Legislation

    Administrator DeGrave – This is not pending legislation but it is likely that it will be. It is under the proposal that a city or town has its own police and fire department and does not need to pay for county protection. If 3 Associations link an agreement, it is likely that it will appear on the house floor. Is it a consensus to lobby for or against it?

    Supervisor Krueger asked for clarification of the regular definition of Mutual Aid.

    Chief Weiss, "You call for help, you pay". He then made a presentation to the Town Board regarding this issue.

    Patrol Budget

    $373,958 for County Deputies on patrol. We have our own Police Department. We have unique areas called expressways, which are Hwy. 41 & 441 and Hwy. 10. The County Sheriff has primary jurisdiction.

    The salary of a Deputy is approximately $53,000.00. They also have to have a police car. Each car costs $21,000, plus equipment.

    $373,580.00 (we pay)

    $333,000.00 (we are getting police service from the County Sheriff’s Dept)

    We are only coming up short $40,000.00.

    Administrator DeGrave – It’s a question of patrolling streets vs. responding to calls.

    Chief Weiss continued to present reasons why the Town is getting a worthwhile service from Winnebago County regarding Police protection.

    It was the consensus of the Town Board not to take any action in support of this proposed legislation.

  4. Road Reconstruction and Assessment Policy

Administrator DeGrave stated that this policy would give the Town Board consistency in how rate the Town’s roads for reconstruction and assessment.

Chairman Tews stated that he believes the present policy has worked very well.

Supervisor Krueger stated that we have always done this on a case by case basis.

Administrator DeGrave stated we are trying to strive for flexibility and consistency together. He advised further discussion regarding this issue. The merits of asphalt vs. concrete roads were discussed with asphalt being ½ the cost of concrete. Concrete will typically last twice as long.

Randy Gallow, Street Superintendent, suggested that we involve the Town Engineer regarding cost for road reconstruction on the current policy vs. the proposed policy.

Chairman Tews stated that a comparison is needed between Town Residents who had their road reconstructed one or two years ago, and have 8-9 years to pay versus Town Residents who will have a road construction completed next year at the Town’s cost, with no cost to the property owners.

  1. OLD BUSINESS

  1. NEW BUSINESS

  1. 001113-1: Expenditures

MOTION: Supervisor Handevidt, second Supervisor Krueger to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

B. 001113-2: Winnebago County Landfill System Contract Renewal

MOTION: Supervisor Handevidt, second Chairman Tews to adopt the resolution and approve the agreement with the understanding that the ten-year agreement is contingent upon competitive prices and that the Town reserves the right to withdraw from the Agreement, should the costs at the Winnebago County Solid Waste System no longer be competitive, in the Town of Menasha’s absolute discretion as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

C. 001113-3: Solid Waste Contract Renewal

MOTION: Supervisor Krueger, second Supervisor Handevidt to adopt the resolution and approve the extension of the municipal solid waste and recycling collection contract under the current terms and conditions accepting Option #2, "A two-year period from Jan. 1, 2001 to Dec. 31, 2002 with a price of $6.64 per residential household, per month" as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

  1. 001113-4: Set 2001 Refuse Rate

    MOTION: Supervisor Krueger, second Supervisor Handevidt to adopt the resolution and approve the Year 2001 Refuse and Recycling Rates, Option B, as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

  2. 001113-5: Approve Change Orders for Community Center Project

    MOTION: Supervisor Handevidt, second Chairman Tews to adopt the resolution and approve the change orders for Community Center remodeling as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

  3. 001113-6: Temporary Full-Time Street Employee

    MOTION: Supervisor Handevidt, second Chairman Tews to adopt the resolution and approve a temporary full-time Street Dept. employee as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

  4. 001113-7: Budget Transfer of Police Department TYME Account to I.S.

    MOTION: Supervisor Handevidt, second Supervisor Krueger to adopt the resolution and approve the rescinding Resolution #000626-20, authorizing budget transfers for a total of $16,910.00 for conversion to the Foxnet System and necessary software purchases, as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

  5. 001113-8: Street Acceptance – Wildlife Heights

    MOTION: Supervisor Krueger, second Supervisor Handevidt to adopt the resolution and approve resolution to accept Elk Trail Drive as a Town street as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

  6. 001113-9: Street Acceptance – High Plains Meadows

MOTION: Supervisor Handevidt, second Supervisor Krueger to adopt the resolution and approve the acceptance of road construction for High Plain Meadows, Phase I as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

J. 001113-10: Street Acceptance – Dublin Trail

Chairman Tews passed the gavel to Supervisor Krueger.

MOTION: Supervisor Handevidt, second Supervisor Krueger to adopt the resolution and approve the road construction for Dublin Trail as submitted. Motion carried unanimously, with Chairman Tews abstaining. Supervisor Sprague and Supervisor Jurgensen excused.

Supervisor Krueger passed the gavel back to Chairman Tews.

K. 001113-11: Street Acceptance – Golf Village

MOTION: Supervisor Handevidt, second Supervisor Krueger to adopt the resolution and approve the road construction of Golf Village, Phase II as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

L. 001113-12: Street Acceptance – Olde Buggy Drive, Alex Court

MOTION: Supervisor Krueger, second Supervisor Handevidt to adopt the resolution and approve the road construction of Olde Buggy Drive and Alex Court as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

M. 001113-13:.Employee Insurance 2001

MOTION: Supervisor Handevidt, second Chairman Tews to adopt the resolution and approve the staff’s recommendation and authorize the Town Chair to enter into a contract with the described service providers for Year 2001 as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

VII. ORDINANCES

A. 001113-1:ORD Amendment Sections 12.07(3), (4)(a)(1)(2)(3), 12.10(1), 12.14(1)(a)(1)(3), 12.14(2)(a) of Town of Menasha Municipal Code-Minimum Standards Housing Code FIRST READING

MOTION: Supervisor Handevidt, second Supervisor Krueger to accept the first reading of the Ordinance amending sections of the Town of Menasha Municipal Code for minimum Standards Housing Code as submitted. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

VIII. RESIGNATIONS/APPOINTMENTS

  1. 001113-1:APP Appointment of Deputy Clerk to Full-Time Status

    MOTION: Supervisor Handevidt, second Supervisor Krueger to appoint Ms. Karen Tweedie to the position of full-time Deputy Clerk effective November 14, 2000. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

  2. 001113-2:APP Appointment of Paid-on-Call Firefighter

MOTION: Supervisor Krueger, second Supervisor Handevidt to appoint Jason Saari to the position of a paid-on-call fire fighter with station #41 effective November 13th, 2000. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

IX. APPROVAL OF MINUTES

X. CORRESPONDENCE

  1. Park Commission Meeting Minutes –

  2. Municipal Court Report -

MOTION: Supervisor Krueger, second Supervisor Handevidt to accept the correspondence for filing. Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

XI. REPORTS

A. Town Administrator

Town Administrator, Patrick DeGrave, commented regarding the Santa Float donations. We are currently short of funds.

B. Town Attorney None

C. Town Clerk –

Carlene Sprague, Town Clerk, provided a report regarding the Presidential Election.

She stated we had a record-high voting turn out. Our statistics in terms of polling places reached 80% of registered voters.

Clerk Sprague also commented in regards to the gallant effort she, Deputy Clerk Tweedie, Christine, Eileen Tews, Barb Gallow, Sancee Riese, Judy Younquist and Judy Neenig made over the past month, to see that all absentee voting requests were tended to in a timely manner.

Clerk Sprague had to work Saturdays, Sundays and 20 hours on Election Day to meet all deadlines and process absentee requests.

We did, however, have a very dedicated group, and in spite of the long day, a very successful Election.

D. Town Board

  1. Jeanne Krueger, Supervisor #1

    Supervisor Krueger commented on the status of flu shots.

    Administrator DeGrave stated that they are re-scheduled for November.

    Supervisor Krueger questioned the status of closed Minutes.

    Chairman Tews stated that Attorney Clark stated that the Minutes should stay closed until requested.

    Administrator DeGrave stated that it is not common policy to bring up Closed Minutes every six month’s for approval.

  2. Jerry Jurgensen, Supervisor #3 – None

  3. Russ Handevidt, Supervisor #4 – None

E. Town Chairman

Chairman Tews mentioned he will be on vacation for the next Town Board Meeting.

F. Other Town Officials

George Dearborn, Director of Community Development

Director Dearborn did a report on single family and multiple family development. He stated that we are now seeing a lot of development.

Myra Piergrossi, Director of Finance – Director Piergrossi presented the financial report for the 3rd Quarter.

Randy Gallow, Street Superintendent – The detention basin on Strohmeyer property will be coming to completion.

December 11th is the week for the Santa float. I would suggest that all Town Board members participate. It is a special event.

XII. ANNOUNCEMENTS – Same as on Agenda

  1. MOTIONS BY SUPERVISORS

    At 7:25 p.m., MOTION: Supervisor Handevidt, second Commissioner Krueger to adjourn into closed session pursuant to 19.85(c) of the Wisconsin State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employe over which the governmental body has jurisdiction or exercises responsibility.

    Pursuant to 19.85(2), of the Wisconsin State Statutes, the Town Board will reconvene into open session to act on any business discussed in closed session.

  2. ADJOURNMENT

At 11:05 p.m., MOTION: Supervisor Handevidt, second Supervisor Krueger to adjourn the Regular Meeting of the Town Board of Supervisors. Motion carried unanimously Motion carried unanimously, with Supervisor Sprague and Supervisor Jurgensen excused.

Respectfully submitted,

Carlene L. Sprague

Town Clerk