Submitted for Town Board Approval December 18, 2000

 

REGULAR MEETING OF THE

TOWN BOARD OF SUPERVISORS

Municipal Complex - Assembly Room

Monday, November 27, 2000


MINUTES

 

Agendas with resolutions were posted at the Municipal Complex, Fire Station 40, Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library.

      1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Vice Chairman Bob Sprague called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

Clerk Sprague noted the roll as follows:

PRESENT:

Jeanne Krueger, Supervisor #1 Jerry Jurgensen, Supervisor #3

Bob Sprague, Supervisor #2 Myra Piergrossi, Dir. of Finance

Russ Handevidt, Supervisor #4 George Dearborn, Dir. of Com. Dev.

Carlene Sprague, Town Clerk Carl Sutter, Town Engineer

William Weiss, Police Chief Patrick DeGrave, Administrator

 

EXCUSED:

Arden Tews, Town Chair

ALSO PRESENT:

Justin Kobycarz, FVTC

Todd Engleman

Joe Trudell

II. AWARDS/PRESENTATIONS – None

      1. PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

      1. DISCUSSION ITEMS
      1. Limited Family Insurance Rates

         

         

        Administrator DeGrave provided a brief overview regarding what previously was discussed at the Town Board Meeting of 11/13/00 and a memo that he sent the Board regarding this issue.

        Option #1. Those employees named in the attached addendum will be grandfathered and the Town will continue to pay the entire premium for their limited family health insurance plan and/or single dental insurance plan as long as they are employed by the Town of Menasha and remain covered under the specific plan.

        Option #2. Those employees named in the attached addendum will be required to participate in the employee co-payment plan that will be phased in over a five-year period until a full 10% co-payment plan is achieved. The co-payment will be established at 2% increments per year for five years or until such time as the co-payment matches the co-payment established for other plans.

        Director of Finance, Myra Piergrossi, presented a draft of the proposed health insurance and the differences in cost. (See attached).

        It was the consensus of the Town board to direct Administrator DeGrave to prepare a resolution with these options at the next Town Board Meeting.

      2. Road Reconstruction and Assessment - Policy Modification

        Administrator DeGrave provided an overview of his recommended changes.

        Supervisor Sprague stated, "In my tenure with the Town, this has come to issue many times. I like the policy as it stands."

        Administrator DeGrave stated, "There are some roads that will require some major work."

        Supervisor Jurgensen stated as a Town Board we have to make a decision regarding how far we want to go with each individual road. The Town is growing. It boils down to the dollars, and who is going to pay for it.

        Supervisor Krueger stated regarding reconstruction, we the Town Board, are here to make the decision on a case by case basis.

        Much discussion ensued.

        Supervisor Handevidt stated that he approved of the changes that were proposed.

        Supervisor Sprague stated the only fear he has is that it is going to take dollars away from other important issues.

        It was the consensus of the Town Board to direct Administrator DeGrave to prepare a resolution, as long as it does not increase the borrowing.

      3. Creation of a Storm Water Drainage Utility

Administrator DeGrave – When we put storm sewer in the ground, curb & gutter, there are several issues that need to be addressed regarding storm water drain management.

Town Engineer, Carl Sutter – I want to remind the Town Board that you already have a storm water management plan in place, however, there may be a need for revision.

It was the consensus of the Town Board to further proceed with this issue.

  1. OLD BUSINESS
  1. 000424-1: Conditional Use Permit U.S. Oil (008-0224)

    MOTION: Supervisor Handevidt, second Supervisor Jurgensen to table the Town Conditional Use Permit and postponed indefinitely, until the applicant submits a detailed site plan. Motion carried unanimously with Chairman Tews excused.

  2. 000925-4: Variance-Davel Engineering 4139 W. Prospect – Meyerhofer

MOTION: Supervisor Jurgensen, second Supervisor Handevidt to postpone indefinitely and table the Variance for Davel Engineering, 4139 W. Prospect, until the applicant provides additional information on the proposed project. Motion carried unanimously with Chairman Tews excused.

  1. NEW BUSINESS

  1. 001127-1: Expenditures

MOTION: Supervisor Handevidt, second Supervisor Jurgensen to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously with Chairman Tews excused.

B. 001127-2: Unfunded Liability Debt

MOTION: Supervisor Jurgensen, second Supervisor Handevidt to adopt the resolution and approve to authorize trust fund borrowing to refinance unfunded pension liability to the WI State Trust Fund for ten (10) year loan in the amount of $325,000 as submitted. Motion carried unanimously. Motion carried unanimously with Chairman Tews excused.

C. 001127-3: Approval of Town Board 2001 Meeting Dates

MOTION: Supervisor Krueger, second Supervisor Jurgensen to adopt the resolution and approve the year 2001 regular meeting schedule for the Town of Menasha Board of Supervisors as submitted. Motion carried unanimously, with Chairman Tews excused.

  1. 001127-4: Certified Survey Map – Van Zeeland Oil Co., Inc. (008-0231-04)

    MOTION: Supervisor Jurgensen, second Supervisor Handevidt to adopt the resolution and approve the Certified Survey Map for Van Zeeland Oil Co., Inc. as submitted. Motion carried unanimously with Chairman Tews excused.

  2. 001127-5: Certified Survey Map – Gerald & Rochelle Altenhofen (008-0056-08,

    008-0056-09)

    MOTION: Supervisor Jurgensen, second Supervisor Krueger to delay for 30 days, the resolution for the Certified Survey Map for Gerald & Rochelle Altenhofen (008-0056-08, 008-0056-09) as submitted. Motion carried unanimously with Chairman Tews excused.

  3. 001127-6: Certified Survey Map-Gerald & Rochelle Altenhofen (008-0053, 008-0056-09)

    MOTION: Supervisor Jurgensen, second Supervisor Handevidt to delay the resolution for 30 days in order for applicant to meet with Town staff to discuss options for approval of Certified Survey Map for Gerald & Rochelle Atlenhofen (008-0053, 008-0056-09) as submitted. Motion carried unanimously with Chairman Tews excused.

  4. 001127-7: Certified Survey Map – Bergstrom Properties, Inc. & St. Patrick’s Congregation (008-0577, 008-0584, 008-0585)

    MOTION: Supervisor Jurgensen, second Supervisor Krueger to adopt the resolution and approve the Certified Survey Map for Bergstrom Properties, Inc. & St. Patrick’s Congregation (008-0577, 008-0584, 008-0585) as submitted. Motion carried unanimously, with Chairman Tews excused

  5. 001127-8: Temporary Use Permit - 922 Grove St. (008-0853-01)

    MOTION: Supervisor Handevidt, second Supervisor Jurgensen to adopt the resolution and approve the Temporary Use Permit for 922 Grove St. (008-0853-01) as submitted. Motion carried unanimously, with Chairman Tews excused.

  6. 001127-9: Temporary Use Permit - 763 Airport Rd. (008-0353-03)

MOTION: Supervisor Jurgensen, second Supervisor Handevidt to adopt the resolution and approve the Temporary Use Permit for 763 Airport Road (008-0353-03), with conditions, as submitted. Motion carried unanimously, with Chairman Tews excused.

J. 001127-10: Official Mapping of W. American Dr. Extension (from split with Smoke Tree Rd. to Clayton Ave.)

MOTION: Supervisor Krueger, second Supervisor Jurgensen to adopt the resolution and approve the mapping of the West American Drive extension to Clayton Avenue with the correction that the extension be shown as 80 ft. in width. In addition, approval is subject to Town Board reviewing before a Class 2 public hearing as submitted. Motion carried unanimously with Chairman Tews excused.

  1. 001127-11: Certified Survey Map – Gerald Remter, 2301 Imperial Lane (008-3622, 008-3633-01)

MOTION: Supervisor Handevidt, second Supervisor Sprague to adopt the resolution and approve the Certified Survey Map for Gerald Remter as submitted. Motion carried unanimously, with Chairman Tews excused.

VII. ORDINANCES

A. 001113-1:ORD Chapter 12 – An Ordinance Amending Minimum Standards Housing Code SECOND READING & ADOPTION

MOTION: Supervisor Handevidt, second Supervisor Jurgensen to accept the second reading and adoption of the ordinance amending Sections 12.07(3), (4)(a)(1)(2)(3), 12.10(1), 12.14(1)(a)(1)(3), 12.14(2)(a) of the Town of Menasha Municipal Code-Minimum Standards Housing Code as submitted. Motion carried unanimously, with Chairman Tews excused.

B. 001127-2:ORD Creation of New Chapter – Non-Metallic Mining FIRST READING

MOTION: Supervisor Handevidt, second Supervisor Jurgensen to accept the first reading of the ordinance creating the Chapter 27, Non-Metallic Mining Reclamation as submitted. Motion carried unanimously, with Chairman Tews excused.

C. 001127-3:ORD Chapter 3 – A Personnel Policy Change to Employee Probationary Period FIRST READING

MOTION: Supervisor Handevidt, second Supervisor Jurgensen to accept the first reading amending Chapter 3, Section E, of the Town Personnel Manual-Section I Trial and Training/

Probationary Period. Motion carried unanimously, with Chairman Tews excused.

D. 001127-4:ORD Chapter 17 – A Personnel Policy Change for Short & Long Term Disability Insurance FIRST READING

MOTION: Supervisor Handevidt, second Supervisor Jurgensen to accept the first reading of the ordinance amending Chapter 17 of the Town Personnel Manual – Section E & F Short-Term Disability and Long-Term Disability. Motion carried unanimously, with Chairman Tews excused.

VIII. RESIGNATIONS/APPOINTMENTS

A. 001127-1: RESIGN – Resignation of Communications Technician, Aguilar

MOTION: Supervisor Krueger, second Supervisor Jurgensen to accept the resignation of Communication Technician, Erica Aguilar effective November 27, 2000 as submitted. Motion carried unanimously, with Chairman Tews excused.

IX. APPROVAL OF MINUTES

  1. Special Town Board Meeting – October 5, 2000

  2. Regular Town Board Meeting – October 23, 2000

C. Regular Town Board Meeting – November 13, 2000

MOTION: Supervisor Jurgensen, second Supervisor Handevidt to accept the minutes as submitted. Motion carried unanimously, with Chairman Tews excused.

  1. CORRESPONDENCE

A. Fire Department – October 2000

MOTION: Supervisor Jurgensen, second Supervisor Krueger to accept the correspondence for filing. Motion carried unanimously, with Chairman Tews excused.

XI. REPORTS

  1. Town Administrator –

Town Administrator, Patrick DeGrave - A reminder that the meeting scheduled for December has been moved up to December 4th. A congratulatory session will follow that meeting with a celebration for the Accreditation of the Fire Department, and Accreditation of the Police Department.

Also discussed was the use of promotion money, approximately $2,000.00 to buy employee clothing. The Town would be willing to assist with the cost of a 50% contribution for two (2) articles of clothing for a full-time person, and one (1) article for a part-time person, for clothing to wear with the Town’s logo.

It was the consensus of the Town Board that a resolution should be prepared for the next Town Board Meeting regarding this issue.

B. Town Attorney None

C. Town Clerk – None

D. Town Board

  1. Jeanne Krueger, Supervisor #1

    Supervisor Krueger stated her support for the utilization of a callback system from Winnebago County to notify residents when a road is going to be temporarily closed.

  2. Robert Sprague, Supervisor #2 – None

  3. Jerry Jurgensen, Supervisor #3 – None

  4. Russ Handevidt, Supervisor #4

Supervisor Handevidt expressed his disapproval regarding an individual who repeatedly approached Town Residents on Election Day to obtain signatures for her petition against smoking in Town parks.

E. Town Chairman - None

F. Other Town Officials

George Dearborn, Director of Community Development

Director Dearborn provided a report on grants. The Town has recently submitted an application.

Myra Piergrossi, Director of Finance - None

Keith Kiesow, Fire Chief - None

William Weiss, Police Chief - None

  1. MOTIONS BY SUPERVISORS

  1. ANNOUNCEMENTS – Same as on Agenda
  2. ADJOURNMENT

At 7:10 p.m., MOTION: Supervisor Handevidt, second Supervisor Krueger to adjourn the Regular Meeting of the Town Board of Supervisors. Motion carried unanimously with Chairman Tews excused.

Respectfully submitted,

 

 

Carlene L. Sprague

Town Clerk