Utility District Approved February 14, 2000

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, January 24, 2000

MINUTES


The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website town-menasha.com.

    1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:30 p.m. and led the Pledge of Allegiance.

Utility District Secretary Carlene L. Sprague noted the roll as follows:

PRESENT:

Bob Sprague, Vice President Jeanne Krueger, Commissioner #1

Jerry Jurgensen, Commissioner #3 Allen Nennig, Commissioner #4

Carlene Sprague, Utility District SecretaryCarl Sutter, Town Engineer

Bogdan "Bob" Vitas, Administrator Grace Vander Velden, Dir. of Finance

George Dearborn, Dir. of Com. Dev. Jeff Roth, Utility District Water Supt.

Paula Pagel, Utility District Office Mgr. Steve Laabs, Utility Dist. Wastewater Supt.

EXCUSED:

President, Arden Tews

ALSO PRESENT:

Jim Synder Steve Mrotek Mike Gibbons

John Zaborsky

II. PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS

III. DISCUSSION ITEMS

A. Parkwood Estates Development Request for Reimbursement - Attorney Jim Snyder

Administrator Vitas provided an overview regarding why a reimbursement is being requested by Parkwood Investments, Ltd., the developer of Parkwood Estates and the property owners of this subdivision.

Attorney Snyder, representing the property owners and developer, stated that his clients are requesting reimbursement for the installation of sewer and water along Jacobsen Road plus interest. He stated that there was an agreement between the property owners and Sanitary District 4 regarding reimbursement when neighboring land owners connected to sewer and water.

Commissioner Krueger stated that she would like 2 weeks to review this offer.

Administrator Vitas stated that his office is not going to take any action independent of the Commission's approval.

Commissioner Sprague requested that Administrator Vitas review the proposal and would come back with a recommendation in the form of a resolution at the next Utility District Commissioners meeting.

Administrator Vitas stated that he would review this request and make a recommendation.

B. Northwest Area Interceptor Project - Brad Werner

Town Engineer, Brad Werner, presented a cost estimate to the Utility District Commission. He distributed maps and cost estimate work sheets. (See attached). He stated that there was a request by a developer, represented by Davel Engineering to obtain an estimate of cost from Shady Lane to future Allison Drive and Olde Buggy Drive. Other options were also discussed.

Option 1 (Shady Land/Olde Buggy Drive ) = $966,200.

Option 2 (Cold Spring Road) = $840,000.

Option 3 (Olde Buggy Court/ CTH CB) = $927,000.

Much discussion ensued.

The project is targeted to begin in the summer of 2000. The question of where to run the interceptor was raised.

Additional discussion ensued.

IV. OLD BUSINESS

V. NEW BUSINESS

A. 000124-1:UD Expenditures

MOTION: Commissioner Krueger, second Commissioner Nennig to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously.

VI. ORDINANCES

VII. RESIGNATIONS/ APPOINTMENTS

VIII. APPROVAL OF MINUTES

A. Utility District Meeting 01/10/2000

MOTION: Commissioner Jurgensen, second Commissioner Nennig to approve the minutes as submitted. Motion carried unanimously.

IX. CORRESPONDENCE

A. Monthly Water Pumpage - December, 1999

B. Water Billing Summary - 1999

C. Sewer Billing Summary - 1999

MOTION: Commissioner Nennig, second Commissioner Krueger to approve the correspondence as submitted. Motion carried unanimously

X. REPORTS

A. Town Administrator

a. Utility District Report - Virchow, Krause & Company, LLP

Administrator Vitas reviewed the letter (Attached) received from Virchow, Krause & Company, LLP dated January 17, 2000 regarding the steps of transition from a sanitary district to a utility district. He summarized what has been completed and what is pending in the near future.

B. Engineer

C. Water Superintendent

Jeff Roth, Water Superintendent reported on recent water main breaks.

D. Wastewater Superintendent

Steve Laabs, Wastewater Superintendent reported on the progress of Olde Buggy Drive and Golf Bridge Drive. He stated that a final inspection is anticipated this week regarding these projects.

E. Commissioners

It was the concensus of the Commission to bring a resolution to the next meeting regarding this issue.

When the study of job classifications is completed, if there are any duties that need to be shifted and they are duties of the Town Clerk or Utility District Secretary, they should be shifted back to the proper department.

Administrator Vitas stated that there are certain duties and responsibilities assigned to every position and may be shifted to the Utility District Secretary or Town Clerk when the results of this study are complete.

F. Commission President Tews - None

G. Other

Finance Director Grace Vander Velden stated that there would be a preliminary audit with the Utiltity District tomorrow.

XI. MOTIONS BY COMMISSIONERS

XII. ANNOUNCEMENTS

XIII. ADJOURNMENT

At 5:40 p.m., MOTION: Commissioner Jurgensen, second Commissioner Krueger to adjourn the regular meeting of the Utility District of Commissioners. Motion carried unanimously.

Respectfully submitted, Carlene L. Sprague Utility District Secretary