Re submitted to the Utility District

for Approval June 12, 2000

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, March 13, 2000

MINUTES


The agenda was posted at the Municipal Complex, Fire Station 40, Town of Menasha Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library and is available on the Town of Menasha Website town-menasha.com.

  1. CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 4:45 p.m. and led the Pledge of Allegiance.

Utility District Secretary Carlene L. Sprague noted the roll as follows:

PRESENT:

Arden Tews, President Jeanne Krueger, Commissioner #1

Bob Sprague, Commissioner #2 Allen Nennig, Commissioner #4

Carlene Sprague, Utility District Secretary Brad Werner, Town Engineer

Bogdan "Bob" Vitas, Administrator Grace Vander Velden, Dir. of Finance

George Dearborn, Dir. of Com. Dev. Wm. Weiss, Police Chief

Jeff Roth, Utility District Water Supt. Paula Page, Utility District Office Manager

Steve Laabs, Utility District Wastewater Supt.

EXCUSED:

Jerry Jurgensen, Commissioner #3

ALSO PRESENT:

Joe Trudell Cormac Mc Innis Mike Lynch

II. PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS

III. DISCUSSION ITEMS

Presentation - 4:50 The PAR Group, 5:05 DMG Maximus, 5:20 Virchow Krause & Co. LLP

The PAR Group had another commitment and referred their presentation to another meeting.

DMG MAXIMUS

DMG Maximus thanked the Commission for the opportunity and reviewed what the benefits would be if selecting the DMG Maximus Group. They are the leading providers for governmental entities. They recently completed a study for the Grand Chute-Menasha Sewage Commission and the Town of Grand Chute. The first step is to do a job analysis, then a questionnaire to the employees, reviewed by the department heads. A job description is created and comparatives to other organizations are provided with an analysis of external market wages. Finally, an employee review of the process, to respond to any information missing from the job descriptions. A comparative study of information is based on similar external businesses. The focus is on workflow.

We specialize in providing services to the public sector. There is a different mix of compensation between the public and private sector. We begin with a questionnaire, which is completed by each employee who is involved in the analysis, and then conduct interviews. We will be physically present to watch workflow and back logs.

Much discussion ensued.

A proposal overview was given by 3 representatives from the DMG Maximus Group.

Chairman Tews asked what the timetable would be. He would like to see a draft by November 1st and a conclusion around November 15th.

DMG Maximus explained that it would take approximately 17 weeks and were willing to shoot for a July 31, 2000 deadline.

VIRCHOW KRAUSE AND CO. LLP

A proposal was presented by Virchow Krause and Co., LLP and an overview of how they would conduct the studies.

Commissioner Krueger stated that more important than the salary study, is the job study of who has what for workloads.

Commissioner Sprague stated that the two should dovetail. First the job classification study should be completed then the compensation should be equitable and appropriate. We need to see if the staffing level is appropriate.

Virchow Krause stated that they do not plan to go through each operation and do a full scale report. 90% of the jobs are suitable, and 10% of the jobs are where the problem exists. Virchow Krause would examine the workloads. First phase would be a diagnostic for pressure points, and then an in-depth analysis of the issues would be brought forward.

Chief Weiss commented that when the Police Department went through the accreditation, they looked at training weaknesses and job task analysis.

IV. OLD BUSINESS

 

V. NEW BUSINESS

A. 000313-1:UD Award Contract - Job Classification/ Compensation - Staffing Level Study

MOTION: Commissioner Sprague, second Commissioner Nennig to adopt the resolution and refer the contract award to the next Utility District meeting. Motion carried unanimously, with Commissioner Jurgensen excused.

  1. 000313-2:UD Water Turn On - Premier Estates, 1740 Golf Bridge Drive

Amend the WHEREAS, all tests were completed and determined to be in compliance with the "General Specifications for Sewer & Water Main Construction for the Town of Menasha Utility District", (see attached letter) the sewer and water main serving this apartment complex are private mains owned by the builder.

MOTION: Commissioner Sprague, second Commissioner Krueger to adopt the resolution and approve the water turn-on at Premier Estates, 1740 Golf Bridge Drive. Motion carried unanimously, with Commissioner Jurgensen excused.

C. 000313-3:UD Water & Sewer Main Extensions, Olde Buggy Lane and Alex Court

MOTION: Commissioner Sprague, second Commissioner Krueger to adopt the resolution and accepts the construction of water and sewer main extensions for Olde Buggy Lane and Alex Court. Motion carried unanimously, with Commissioner Jurgensen excused.

D. 000313-4:UD Agreement - Town of Menasha Utility District & Airadigm Communications, Inc.

"WHEREAS, monthly rent generated for the Town of Menasha Utility District on the rental of this space shall be as follows: no less than the amounts listed below: "

MOTION: Commissioner Sprague, second Commissioner Nennig to adopt the resolution for approval adding "WHEREAS, monthly rent generated for the Town of Menasha Utility District on the rental of this space shall be as follows: no less than the amounts listed below: ". The Utility District President and Town Administrator to execute the agreement with Airadigm Communications with the terms and conditions as attached and the monthly rent as identified. Motion carried unanimously, with Commissioner Jurgensen excused.

E. 000313-5:UD Expenditures

MOTION: Commissioner Sprague, second Commissioner Nennig to adopt the resolution and approve the expenditures with the exception of (none). Motion carried unanimously, with Commissioner Jurgensen excused.

VI. ORDINANCES

A. 000228-1:ORD Creating Chapter 2 of The Town of Menasha Utility District Code of Ordinances - Special Assessments Second Reading

MOTION: Commissioner Sprague, second Commissioner Nennig to approve the second reading of the ordinance. Motion carried unanimously, with Commissioner Jurgensen excused.

B. 000313-1:ORD Creating Chapter 3 of the Town of Menasha Utility District Code of Ordinances - Inspection Fees First Reading

MOTION: Commissioner Sprague, second Commissioner Nennig to approve the first reading of the Inspection Fee Ordinance. Motion carried unanimously, with Commissioner Jurgensen excused.

VII. RESIGNATIONS/ APPOINTMENTS

VIII. APPROVAL OF MINUTES

A. Utility District Meeting 2/28/00

MOTION: Commissioner Nennig, second Commissioner Sprague to adopt the minutes as submitted. Motion carried (3-0) with Commissioner Sprague abstaining and Commissioner Jurgensen excused.

IX. CORRESPONDENCE

A. Monthly Water Pumpage 2/00

B. Water Main Breaks 2/00

MOTION: Commissioner Sprague, second Commissioner Nennig to accept the monthly reports as submitted. Motion carried unanimously, with Commissioner Jurgensen excused.

X. REPORTS

A. Town Administrator - None

B. Engineer - None

C. Water Superintendent

a) Glenview Water District Service Proposal

Due to the lack of time the Glenview Water District Service Proposal report was referred to the March 27, 2000 meeting.

D. Wastewater Superintendent - None

E. Commissioners - None

F. Commission President Tews - None

G. Other

a) Director of Finance, Borrowing Update

Grace Vander Velden, reported on a memo from Dave Wagner which stated that his presentation did not include the project on State Highway 114. We feel we should put aside available cash reserves for this project.

b) Town of Neenah Debt Repayment

Grace Vander Velden, presented an overview of the Intermunicipal Agreement that Sanitary District 4 entered with the Town of Neenah Sanitary District 3 dated March 23, 1994.

Grace asked direction from the Commission whether she pursue an amendment for the original agreement regarding the Town of Neenah and their payment schedule. Please look over the materials, discuss the alternatives and come back with a directive whether it should be yearly or monthly and be paid ahead.

Paula, Pagel, Office Manager made a comment regarding the articles about the employees workload. She commented that the Utility District employees work very hard.

XI. MOTIONS BY COMMISSIONERS

XII. ANNOUNCEMENTS

XIII. ADJOURNMENT

At 6:07 p.m., MOTION: Commissioner Krueger, second Commissioner Nennig to adjourn the regular meeting of the Utility District of Commissioners. Motion carried unanimously, with Commissioner Jurgensen excused.

Respectfully submitted,

 

 

Carlene L. Sprague

Utility District Secretary