Submitted to the Utility District for Approval August 27, 2001

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, August 13, 2001

 

MINUTES

 

I.        CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 5:00 p.m. and led the Pledge of Allegiance.

PRESENT:  Arden Tews, President              Barbara Barczak, Commissioner #1     

Jerry Jurgensen, Commissioner #3              Russ Handevidt, Commissioner #4

Brad Werner, Town Engineer                        Jeanne Krueger, Utility Dist. Secretary

Patrick DeGrave, Administrator                    Steve Laabs, Util. Dist. Wastewater Supt.

Myra Piergrossi, Dir. of Finance                    George Dearborn, Dir. of Com. Dev.

Jeff Roth, Utility District Water Supt.            Paula Pagel, U. D. Mgr/Dep. Treas.

Gary Rosenbeck, rep. McMahon & Assoc. 

EXCUSED: Robert Sprague, Commissioner #2        ALSO PRESENT:            Ed Duessing

           
II.         PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS

Resident Ed Duessing questioned a letter sent regarding assessment payment due on Aug.  8th, but received on the 10th of the month.  U.D. Ofc. Mgr., Paula Pagel stated that the first letter originally went out in April, notifying residents about the May assessments.  She also stated she would be willing to work with those customers regarding the interest, however, the Bd. of Commissioners requested an amendment to Resolution #101709-2 UD, order #2 to state “accruing sixty (60) days” instead of the accrual of thirty (30) days.  Mr. Duessing was still unhappy about the letter date and the due date. 

III.        DISCUSSION ITEMS

A.      Review of Capital Finance - Jeff Roth, U.D. Supt., explained the breakdown cost estimates for the garage and meter testing facility at American Dr. and Plant #3 pump house modifications which included an alternate bid for pumphouse #2 modifications on University Dr. (See attached).   It was the consensus of the board that any change order under $5,000.00 would need the two signatures of Admin. DeGrave and Supt. Roth.  Should the change order go over the $5000.00 amount, the board requested a special meeting.

 

B.      Hardship Appeal – Barwick  - Mr. Terry Barwick, 1532 Jacobsen Rd., sent a hardship letter to the Board (see attached).  He was not present at the meeting.  A response letter from U.D. Ofc. Mgr., Paula Pagel was sent to Mr. Barwick inviting him to this evening’s meeting for discussion purposes.  The issue will be brought back in resolution form on the 8/27/01 U.D. agenda for denial.

IV.       OLD BUSINESS

V.       NEW BUSINESS
A.      010723-1:UD  Expenditures

MOTION:  Comm. Handevidt, second Comm. Jurgensen to adopt the resolution and approve the expenditures as submitted with the exception of (none).  Motion carried unanimously.

VI.       ORDINANCES
VII.      RESIGNATIONS / APPOINTMENTS
VIII.     APPROVAL OF MINUTES
A.     Regular Utility District Meeting – July 23, 2001

B.  Special Utility District Meeting – July 30, 2001

MOTION:  Comm. Barczak, second Comm. Jurgensen to adopt the resolution and approve the minutes as submitted. Motion carried unanimously.

IX.      CORRESPONDENCE
X.       REPORTS

A.     Town Administrator DeGrave – none

B.    Engineer Brad Werner gave an update on the Cold Spring Rd. utility project.

C.    Water Supt. Jeff Roth – 1) Utility update on the Valley Road apartments in c/Appleton 2) Shady Ln. well #3 screen problems are now at a point where they need replacement.  A DNR permit will be needed for this.

D.  Wastewater Supt. Steve Laabs - 1) stated the Brighton Beach lift-station is in pro- gress;  2) obtaining agreements on the Harborage Lift Station.

E.     Commissioners

Ø      Comm. Barczak - None

Ø      Comm. Sprague - Absent

Ø      Comm. Jurgensen - None

Ø      Comm. Handevidt- None

F.     Comm. President Tews - 1) reported residents complaint of bad tasting water;  2) discussion ensued regarding east side/west side water, hardness, radium, mixtures and other reasons for water taste.

G.    Other Town Officials

U.D. Secretary Jeanne Krueger requested another U.D. tour for herself and new board/commission members.

Finance Dir. Myra Piergrossi asked if there were any questions regarding the town’s quarterly Financial Report she distributed July 23rd.

Comm. Dev. Dir. George Dearborn updated the sewer lateral extension on Bodah Way for the Jim Fisher, Inc. warehouses project.  He stated there will be a meeting tonight in the t/Greenville requesting permission to hook up to the t/Grand Chute’s force main.

XI.      MOTIONS BY COMMISSIONERS
XII.      ANNOUNCEMENTS – Same as agenda.
XIII.    ADJOURNMENT 
At 5:41 p.m., MOTION: Comm. Jurgensen, second Comm. Barczak to adjourn the Regular Meeting of the Utility District of Commissioners.  Motion carried unanimously.

 

Respectfully submitted,

 

 
Jeanne Krueger, Utility District Secretary, Town of Menasha