PARK COMMISSION MEETING MINUTES                                           OCTOBER 8, 2003

Park Commissioners Present: Glen Allen, Richard Gawinski, Roy Kuehn, and Herb Horn, Judy Holtz and Clarence Peterson and John Zaborsky

 

Excused: Recreation Supervisor Becky Thone

 

Also Present:

Bookkeeper Mary Heiting                   Director Michael T. Kading   

Therese Freund                                   Kurt Schodorf.

 

Previous to the Park Commission meeting there was an executive session held jointly with the Town of Menasha Board of Supervisors and Park Commissioners.  The regular Park Commission meeting immediately followed.

 

The Commission meeting was held at the Community Center and was called to order by Richard Gawinski, President, at 8:20 p.m.  The Pledge of Allegiance was recited and roll call taken.

 

APPROVAL OF MINUTES AND EXPENDITURES

MOTION: Commissioner Clarence Peterson, seconded by Commissioner Glen Allen reviewed the September 24, 2003 minutes and made a motion to approve.  Motion carried unanimously.

 

The Commissioners reviewed the expenditures in the amount of $4,053.05.  MOTION: Commissioner Glen Allen, seconded by Commissioner Roy Kuehn to approve the October 8, 2003 invoices as submitted.  Motion carried unanimously.

 

PUBLIC FORUM and / or CORRESPONDENCE    

The staff reviewed the correspondence from The Post Crescent listing the activity at Fritse Park, 899 N. Lake Street Neenah.

 

The timeliness of the meeting and representatives speaking at the meeting, President Gawinski moved new business up early.

 

NEW BUSINESS

A.              Neenah-Menasha Optimist Club  - Kiosk Station – Fritse Park

Therese Freund attended the meeting representing the Optimist Paddle Center.  The Park Commissioners read the Agreement presented at this meeting and addressed comments and concerns to Ms. Freund.

 

The hours of operation were expressed as weekends in May and September, 7:00 a.m. – 9:00 p.m.(or dusk) and throughout the months of June, July, and August.

 

Commissioner Peterson had concerns about the present parking capacity.  The anticipated capacity of a trailer carrying approximately 10 canoe / kayaks will be on site each day.  The anticipated capacity of vehicles there at one time would be approximately 20.  If necessary, the OPC will direct traffic to it’s southern location and transport customers.

 

Commissioner Peterson inquired about the present lease arrangements with the southern location.  Ms. Freund stated that lease is a 1 year agreement from Quality Oil.

 

Commissioner Kuehn discussed the current rules on selling concessions in the park.  It was reviewed that the sport associations do sell concessions out of the stands on a temporary basis which was approved by the Commission.

 

Director Kading expressed that the OPC 1-year agreement would give the Town and the Optimist Paddle Center an opportunity, without much commitment, to test the feasibility of future long term agreements.  The Commission requests a feasibility and revenue study be completed as the end of each year.  The Lease Agreement will remain year to year.  Should the Town decide to enter into a long term lease with a private partner; an “RFP” will be sent to area organizations to allow competitive bidding for space at this park.  Bike rentals would not be located at this site, until the trail across Little Lake Butte des Morts is completed in the future.

 

Commissioner Holtz questioned the safety concerns with boats coming in and canoes / kayaks leaving at the same time.

 

Director Kading confirmed that the Optimist Paddle Center is anticipating a different dock for sending off the apparatus rented.  It was noted that the boats should not be very large in this area because of the current trestle crossing at this location. 

 

MOTION: Commissioner Glen Allen, seconded by Commissioner John Zaborsky to approve the agreement with a few added stipulations.  A separate dock size and location be planned with the Director Kading’s approval.  If any portable restroom facility is needed, it will be the responsibility of the Optimist Paddle Center.  If there are large rentals for either the park pavilion or the OPC, the respective party is required to inform the other party to discuss parking options. Town of Menasha events take precedence over any other event.  The Optimist Paddle Center will supply the Town of Menasha Park Commission with an end of the season financial report to include the rental revenues.  Motion carried unanimously.

 

B.              Menasha Area Soccer – Kurt Schodorf

Kurt Schodorf of the Menasha Area Soccer Club has requested an agreement extension of the current agreement which would expire in the year 2006.  This agreement extension was needed for a commitment by the Town of Menasha and our interest in the club using the park facilities.  This commitment and agreement extension is also needed for Mr. Schodorf to apply for grant applications through the U.S. Soccer Federation.  MOTION: Commissioner Glen Allen, seconded by Commissioner Clarence Peterson to extend the Agreement up to the year 2013.  Motion carried unanimously.

 

C.              Town of Greenville Urban Forestry Program - Video

 Because of the timeliness of the evening this video has been postponed.

 

PARK REPORT:

Foreman Ron Pavlak prepared the report.  His report included the description of maintenance projects throughout the parks.  Foreman Pavlak also prepared the estimates for the improvements needed at the Community Center if the sewer repairs are carried out.  The estimates were studied.  The Commission recommended that we continue flushing the sewer line and watch through the next months to account for the necessity of repairs to this line.  If immediate repair is needed Option “B” would be approved from the current budget estimates.

 

It was noted that the Park staff attended a Tree Felling Seminar / Chain Saw Safety class, and the report was prepared by Foreman Pavlak.

 

RECREATION REPORT:

Recreation Supervisor Thone had no report for October.

 

DIRECTOR REPORT:

Director Kading reviewed items from his report which are included in the old and new business discussed earlier and listed below.

 

OLD BUSINESS

A.              Butte des Morts Park

Currently, Brad Werner, McMahon Engineering is working on a restoration plans for Butte des Morts Park.  A drawing was presented to the Commission and Director Kading should be receiving an estimate shortly.

 

B.              Moseng Property

The environmental asbestos assessment was completed.  The report found asbestos in the front entry way, bathroom, and the flat roofs, and these areas will need to be removed.  This removal will be needed if the building is demolished or burned down.  The Commission requested the Director obtain several quotes for the asbestos removal.  Commissioner Allen would also like to ascertain a quote from Phenco which has helped us in the past with a design plan at Fritse Park

 

 

MOTION FOR ADJOURNMENT BY COMMISSIONERS

Motion by Commissioner Glen Allen, seconded by Clarence Peterson to adjourn the Park Commission meeting of October 8, 2003.  Approved unanimously at 9:30 pm

 

Sincerely,

 

 

John A. Zaborsky,  

Secretary Park Commission