PARK COMMISSION MEETING MINUTES                                           NOVEMBER 12, 2003

Park Commissioners Present: Richard Gawinski, Roy Kuehn, and Herb Horn, and Clarence Peterson and John Zaborsky

 

Excused: Recreation Supervisor Becky Thone and Commissioners Judy Holtz and Glen Allen

 

Also Present:

Bookkeeper Mary Heiting                   Director Michael T. Kading   

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The Commission meeting was held at the Municipal Complex immediately following the Annual Budget Hearing and was called to order by Richard Gawinski, President, at 7:40 p.m.  The Pledge of Allegiance was recited and roll call taken.

 

APPROVAL OF MINUTES AND EXPENDITURES

MOTION: Commissioner John Zaborsky, seconded by Commissioner Herb Horn reviewed the October 8, 2003 minutes and made a motion to approve.  Motion carried unanimously.

 

The Commissioners reviewed the expenditures in the amount of $52,450.21.  MOTION: Commissioner John Zaborsky, seconded by Commissioner Clarence Peterson to approve the November 12, 2003 invoices as submitted.  Motion carried unanimously.

 

PUBLIC FORUM and / or CORRESPONDENCE    

 

PARK REPORT:

Foreman Ron Pavlak prepared the report.  His report included a summary of sessions taken at the WPRA Conference in La Crosse.  The scheduled fall maintenance projects were included and noted the process of preparing for winter throughout the parks.  Foreman Pavlak noted that the Park Staff are now cleaning the Community Center on Monday, Wednesday and Fridays until April 1, 2004.  Ron Pavlak also reviewed the proposed asphalt trails being installed at Palisades and Fritsch. 

 

RECREATION REPORT:

Recreation Supervisor Thone prepared a report about the Fall Recreational Programs.  The programs also designated which ones were new and which some with open registration as of November 12th.  The revenue estimate for fall was $1,500 and so far we have collected $2,922. Rec Supervisor Thone also included a list of the classes she was attending at the WPRA Conference in La Crosse.

 

DIRECTOR REPORT:

Director Kading reviewed items from his report which are included in the old and new business listed below.

 

Director Kading attended the WPRA Conference in La Crosse and presented his report.  He expressed his interest in providing reports with ideas developing pros / cons for projects in the future.  This would include the causes and effects that projects would bring.

During his seminar in LaCrosse Director Kading had discussions with the City of Neenah and City of Menasha Directors.  He shared ideas about working together to get grant money for future joint projects to serve the neighboring communities. 

 

OLD BUSINESS

A.              Butte des Morts Park – Director Kading stated that the site has been renovated and there is an agreement in house for landscaping issues and asphalt paving which will be addressed next Spring.

 

B.              Moseng Property

The environmental asbestos assessment was completed.  The front entry way, bathroom, and the flat roof areas will need to be removed.  This removal will be needed if the building is demolished or burned down.  A memo was handed out with estimates from contractors for this removal. 

 

C.        Optimist Paddle Center – Kiosk Station – Fritse Park

The Optimist Paddle Center has presented a design suggestion for the kiosk station and docks to be used at Fritse Park.  The Commission viewed the plans and passed around the brochure.

 

NEW BUSINESS

A.              Park & Open Space Plan

Diana Kanter, Associate Planner has been updating the 2004-2009 Park and Open Space Plan in conjunction with the Town’s Comprehensive Plan.  Ms. Kanter complimented Jeff Smith, the previous Associate Planner for the information gathered on a survey conducted by him and the Community Development Department.  A presentation was viewed by all present.  Discussion and questions arose about the plan.  MOTION: Commissioner John Zaborsky, seconded by Commissioner Herb Horn to postpone this item until the next Park Commission meeting.  Motion carried unanimously. 

 

Discussion ensued about the presentation of this plan on the same date and time of the Planning Commission meeting.  A suggestion was made to move the Park Commission meeting to TUESDAY, DECEMBER 9 to make a recommendation on the Open Space Plan to the Planning Commission.

 

B.              Land Dedication, Fees-in-lieu of Land and park Improvement Fee

This item was postponed until the December 9 meeting.  This proposal will work together with the open space plan discussed in New Business A.

 

C.              L.J. Reas – Schildt Park Pond

This item was postponed until the December meeting.

 

D.              Moseng Property – Asbestos Removal

A memo was shared with the Park Commissioners and estimates were compared.  MOTION: Commissioner John Zaborsky, seconded by Commissioner Clarence Peterson to recommend Asbestos Removal Inc. with a quote of $2,200 for the removal at the Moseng property.  Motion carried unanimously.

 

E.              Reciprocity Agreement w/ City of Menasha

A memo prepared by Bookkeeper Mary Heiting detailed the number of City of Menasha residents who rent the facilities and use the recreation programs during 2003.  This memo was prepared as a pre-requisite requested by City of Menasha Director, Brian Tungate.  A Reciprocity Agreement with the City of Menasha had been approved from January to December of 2003 and will expire.  This reciprocity agreement allows the Town of Menasha residents to participate in recreational programs or use at the city pool, and be assessed the same fees the City residents pay.   

F.               Solicitation of Donations for Frisbee Golf

Matt Schmidt compiled a state-wide Frisbee Golf tournament at O’Hauser Park in October.  It was a suggestion that a donation container be installed.  MOTION: by Commissioner John Zaborsky, seconded by Commissioner Roy Kuehn to approve the installation of a container for Frisbee Golf donations.  Motion carried unanimously.

 

MOTION FOR ADJOURNMENT BY COMMISSIONERS

Motion by Commissioner John Zaborsky, seconded by Commissioner Clarence Peterson to convene into executive session at 8:55 pm.  Motion approved unanimously.

 

Motion by Commissioner Herb Horn, seconded by Commissioner Roy Kuehn to adjourn from executive session.  Motion carried unanimously.

 

Motion by Commissioner John Zaborsky, seconded by Commissioner Clarence Peterson to adjourn the Park Commission meeting of November 12, 2003.  Approved unanimously at 9:20 pm

 

Sincerely,

 

 

John A. Zaborsky,  

Secretary Park Commission