PARK COMMISSION MEETING MINUTES                                           DECEMBER 10, 2003

 

Park Commissioners Present: Richard Gawinski, Roy Kuehn, Glen Allen, Herb Horn, Clarence Peterson and John Zaborsky

 

Excused: Recreation Supervisor Becky Thone and Commissioners Judy Holtz

 

Also Present:

Bookkeeper Mary Heiting                   Director Michael T. Kading    Associate Planner Diana Kanter

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The Commission meeting was held at the Community Center and was called to order by Richard Gawinski, President, at 7:02 p.m.  The Pledge of Allegiance was recited and roll call taken.

 

APPROVAL OF MINUTES AND EXPENDITURES

MOTION: Commissioner John Zaborsky, seconded by Commissioner Clarence Peterson reviewed the minutes of the Special Meeting of October 29, 2003 minutes and made a motion to approve.  Motion carried unanimously.

 

MOTION: Commissioner Roy Kuehn, seconded by Commissioner Clarence Peterson for the minutes of the November 12 meeting.  Motion carried unanimously.

 

The Commissioners reviewed the expenditures in the amount of $4,092.99.  MOTION: Commissioner Herb Horn, seconded by Commissioner Roy Kuehn to approve the December 10, 2003 invoices as submitted.  Motion carried unanimously.

 

PUBLIC FORUM and / or CORRESPONDENCE    

 

MOTION: by Commissioner John Zaborsky, seconded by Herb Horn to suspend the review of the Park, Recreation, and Director’s Report.

 

A quick summary of the preparation steps to clean up the Moseng property acquisition was reported by Director Kading.

 

OLD BUSINESS

A.              Park & Open Space Plan – The 5-Year Park and Open Space Plan was reviewed extensively.  Recommendations and changes were discussed with Associate Planner Diana Kanter who had prepared the plan.  MOTION: Commissioner John Zaborsky, seconded by Commissioner Glen Allen to approve the 5-Year Park and Open Space Plan with the changes as discussed at the December 10, 2003 Park Commission meeting.  Motion carried unanimously.

 

B.              Land Dedication, Fees-in-lieu of Land and Park Improvement Fee

The land dedication, and fees-in-lieu of land was discussed as a portion of the Park and Open Space Plan.  Further, the fees for Park Improvements, and / or fees-in-lieu of land were presented to the Park Commissioners.  A $300.00 park improvement fee was determined and a $350.00 fee-in-lieu of land dedication was set for future development.  Discussion ensued that when land is to be dedicated, the requirement will be  1,184 square. ft. per dwelling unit.  MOTION: Commissioner John Zaborsky, seconded by Herb Horn to adopt the public land and open space provision of land dedication and fees for park improvements.

 

C.        L.J. Reas Schildt Park Pond

The Commissioners reviewed the options available for the Schildt Park Pond.  Discussion with other representatives will be pursued and a determination be made at a later date.

 

D.        Personnel – Ron Pavlak

The Commissioners had a meeting in October to discuss awarding compensation to Foreman Ron Pavlak for his assistance during the absence of a Director.  MOTION: Commissioner Clarence Peterson, seconded by Commissioner Allen to award Ron Pavlak $500.00 for his assistance in the department.  Motion carried 5 Aye, 1 Nay- Commissioner Zaborsky.

 

E.        Extension of Cost Analysis – to February

The Commissioners had requested information regarding the recreation classes and community center rental for 2003.  This information is being compiled at this time and an extension of the January deadline was requested.  The Commission’s consensus was to grant this request.

 

NEW BUSINESS

A.              RFP – Fritse Park Master Plan

Fritse Park will be the site of re-design for pavilion construction and future trail access. In 2004 an agency will be determined to help with the design of the master conceptual plan.  A submittal of agencies and the ‘Request for Proposal’ document was review by the Commission.  A discussion ensued about the necessity of selecting a screening committee member, and two blue ribbon committee members.  In the blue ribbon committee 2 citizen members should be selected to serve on this committee.  Appointments were made to the Screen Committee: Commissioner John Zaborsky.  On the Blue Ribbon Committee the appointments of Commissioner Herb Horn, and Commissioner Glen Allen.  As an alternate to the Blue Ribbon Committee, will be Commissioner Clarence Peterson Discussion ensued about the citizen membership needed and suggested appointments of Kate McQuillan, and Mike Lynch were selected.  Alternates for citizen membership were not determined. 

 

Discussion to add Native Solutions to the mailing list to received a request for proposal on the Fritse Park Area conceptual master plan.  MOTION: Commissioner Glen Allen, seconded by Commissioner John Zaborsky to accept the RFP as submitted.  Motion carried unanimously.   

 

B.              Trail Plowing

Many requests have been made lately to have the trails maintained through the winter months.  On a trial basis, it was determined to maintain only a few sections this year, and to re-evaluate after this winter to assess the procedure.  MOTION: Commissioner Glen Allen, seconded by Commissioner Herb Horn to approve this trial on the portions noted.  Motion carried 5 Aye, 1 Nay-Commissioner Peterson.

 

MOTION FOR ADJOURNMENT BY COMMISSIONERS

Motion by Commissioner Glen Allen, seconded by Commissioner Roy Kuehn to convene into executive session at 9:20 pm.  Motion approved unanimously.

 

Motion by Commissioner Glen Allen, seconded by Commissioner Clarence Peterson pursuant to 19.85(2) of the WI State Statutes; the Park Commission will reconvene into open session to act on any business discussed in closed session. 

 

Executive Session - Personnel

 

Motion by Commissioner John Zaborsky, seconded by Commissioner Roy Kuehn to recommend the following wages for the year 2004:

 

Campbell -1.49% ($35,320), Heiting -0% ($28,454), Mahn -2.12% ($35,536), Kading – 2.26% -$51,943, Pavlak – 2.25% ($39,540), Thone – 2.25% ($24,242).  Motion carried unanimously.

 

Motion by Commissioner Roy Kuehn, seconded by Commissioner Peterson to adjourn the Park Commission meeting of December 10, 2003.  Approved unanimously at 10:37  pm.

 

Sincerely,

 

 

John A. Zaborsky,  

Secretary Park Commission