DRAFT ONLY - To be submitted for Approval on Dec. 15, 2003

TOWN BOARD OF SUPERVISORS REGULAR MEETING

Municipal Complex - Assembly Room - Monday, December 1, 2003

MINUTES

 

1)        CALL TO ORDER, PLEDGE OF ALLEGIANCE

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:05 p.m. and led the Pledge of Allegiance. 

Elected Members Present:    Arden Tews, Town Chair           Barbara Hanson, Supv. #1     

Scott Sauer, Supv. #2           Jerry Jurgensen, Supv. #3        Russ Handevidt, Supv. #4

Excused: Jeanne Krueger, Clerk       

 

Also Present:  James Archambo, Admin.    Lee Reibold, Town Engr.    Myra Piergrossi, Finance Dir.

Rod McCants, Police Chief       George Dearborn, Com. Dev. Dir.          Richard Eiberger, Assessor       Randy Gallow, Street Supt.       Keith Kiesow, Fire Chief                         Karen Tweedie, Dep. Clerk     

Robert Liedl                                Mike Lettier, Pres./Police Comm.          Jay Schroeder      

Christine Van Vreede, Cellu Tissue        Chad Cordle, Cellu Tissue       Brad Viegut, R. W. Baird & Co.

 

2)        AWARDS/PRESENTATIONS  

a)         Presentation of Plaque 2003 Business of the Year – Cellu Tissue Holdings, Inc. 

            Supv. Hanson spoke a few words about Cellu Tissue Holdings and presented them with a             plaque.  Mr. Chad Cordle, accompanied by Ms. Christine Van Vreede, accepted the plaque in

            recognition of being selected as the 2003 the Business of the Year. 

b)         R. W. Baird – Mr. Brad Viegut presented to the town board the Summary of Finance Plan for        the town over a 20-year span.

c)         Police Department Simunitions Demonstrations - Cancelled due to a sprained ankle suffered by the officer that was to present the demo.  It will be rescheduled in the near future.

 

3)        PUBLIC FORUM - None 

4)        DISCUSSION ITEMS

Board members discussed the Finance Plan for 2004. Brad Viegut from R.W. Baird & Co. presented various options for borrowing over 10 yr. and 20 yr. terms and stated when the time comes, he will search out the best interest rates.

Chairman Tews asked Street Supt. Randy Gallow about the ongoing construction on American Dr.  between Jacobsen & Green Bay Rds.  Supt. Gallow stated it had deteriorated to the point that reconstruction is needed and should be done without delay.

Chairman Tews requested Fin. Dir. Piergrossi to put the expense of each item on the Capital Projects list together for the town board members to review.  They will come back at the next town board meeting with a decision as to which items to proceed with for 2004.

 

5)        OLD BUSINESS

6)        NEW BUSINESS

a)        031201-1: Authorization to Proceed with 2004 Capital Projects

MOTION: Handevidt/Jurgensen to adopt to approve as submitted. After discussion, Supvs. Handevidt & Jurgensen rescinded their motion for approval citing they needed more information from

Dir. Piergrossi as costs of each project.

 

MOTION: Handevidt/Hanson to postpone to the Dec. 15 board meeting.  Motion carried.

b)        031201-2: Expenditures

MOTION: Handevidt/Hanson to adopt to approve the expenditures with the exception of (none), as submitted.  Motion carried.

 

c)         031201-3: Purchase of Police Department Tasers 

MOTION: Sauer/Jurgensen to adopt to approve as submitted.  Motion carried.

 

d)       031201-4: 2004 Budget Amendment – Reducing Levy/Offset with Other Revenue

MOTION: Handevidt/Sauer to adopt to approve as submitted.  On a roll call vote, motion carried 5-0 with all board members voting AYE.

 

e)       031201-5: Rollover of DCOMM Funds

MOTION: Jurgensen/Sauer to adopt to approve as submitted.  Discussion ensued regarding the expense of particular items.  Fire Chief Kiesow will bring quotes on the items to board members for their review.  Supvs. Jurgensen & Sauer rescinded their motions for approval.

 

MOTION: Handevidt/Hanson to postpone to the Dec. 15 Board meeting in order to obtain further information from Chief Kiesow.  Motion carried.

 

f)        031201-6: Approve Agreement for Drainage Ditch – Manitowoc road

MOTION: Sauer/Jurgensen to adopt to approve as submitted. 

Chairman Tews suggested the possibility of including the C/Menasha in sharing the cost of this project.  Street Supt. Gallow will try to contact Mark Radtke, Dir. of Public Works, to discuss this option.

Supvs. Sauer & Jurgensen rescinded their motions.

 

MOTION: Jurgensen/Hanson to postpone to Dec. 15 Town Board meeting in order to obtain further information from Supt. Gallow.  Motion carried.

 

g)       031201-7: Declaring Official Intent for Borrowing

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

h)       031201-8: Approve Agreement for Drainage Ditch – Brighton Beach Road

MOTION: Sauer/Handevidt to adopt to approve as submitted.  Motion carried.

 

7)       ORDINANCES / POLICIES / AGREEMENTS

a)         031124-1:ORD  Amend Town of Menasha Municipal Code Chapter 6, Sections 6.12 and 6.45 Amending Fees for Drainage Review for Subdivisions and Site Plans    SECOND READING AND ADOPTION

MOTION: Sauer/Jurgensen to adopt to approve the SECOND READING & ADOPTION as submitted.  Motion carried.

 

b)         031124-2:ORD  Amend Town of Menasha Municipal Code Chapter 14 Amending Off-Site Sign Regulations and Providing for Directional Signage         SECOND READING AND ADOPTION                  

MOTION: Jurgensen/Handevidt to adopt to approve the SECOND READING & ADOPTION as submitted.  Motion carried.

 

c)         031201-3:POL  Amend Town of Menasha Personnel Policy Training – Chapter 1, Chapter 13, Chapter 26 and Create Chapter 33 and Revise Training Request Form       FIRST READING

MOTION: Jurgensen/Hanson to accept the FIRST READING ONLY of the policy as submitted.  Motion carried.

8)         PERSONNEL

 

9)         APPROVAL OF MINUTES

a)         Joint Closed Session of the Town of Menasha Board of Supervisors and Park Commission October 8, 2003

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

10)      CORRESPONDENCE

a)         Fireline – December 2003

b)         Fire Department Monthly Activity Report – October 2003

MOTION: Handevidt/Jurgensen to accept the correspondence for filing as submitted.  Motion carried.

 

11)      REPORTS

a)       Town Administrator James Archambo noted that Park Dir. Mike Kading was absent this evening but has left his report for the town board. (See Attached)

 

b)         Town Attorney Greg Curtis – not present

c)         Town Clerk Jeanne Krueger - excused   

d)         Town Board

Barbara Hanson, Supv. #1      

Scott Sauer, Supv. #2        

Jerry Jurgensen, Supv. #3      

Russ Handevidt, Supv. #4 reported to the Street Supt. a large bump on Stroebe Road, and felt more warning signs should be placed there for motorists.

 

e)         Town Chairman Arden Tews  1) stated the Santa Float will ride around town the week of December 8.   2) thanked Vice Chairperson Jerry Jurgensen for directing the meeting on Nov. 24 during his absence.    

 

f)          Other Town Officials

Comm. Dev. Dir, George Dearborn stated the town will break a record for single-family home permits this year, with 158 issued thus far.

    

Assessor Richard Eiberger announced this Friday at noon, the new overpass Hwy. 10 (at Hwy. 45) will be open to Fremont.

 

12)     MOTIONS BY SUPERVISORS

At 8:20 p.m., MOTION: Tews/Handevidt to convene into closed session pursuant 19.85(1)(e) of the WI State Statutes; deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business whenever competitive or bargaining reasons require a closed session, specifically to discuss the Green Valley Ditch project; and,                            

 

19.85(1)(c) of the WI State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss employee evaluations, 2004 non-represented wages, Administrator’s contract and amended job descriptions. Motion carried.

 

At 10:54 p.m., MOTION: Handevidt/Hanson, pursuant to 19.85(2) of the WI State Statutes; the Town Board will reconvene into open session to act on any business discussed in closed session.  Motion carried.

 

  a)       031201-1 CLOSED: Amend Job Description – Police Administrative Services Supervisor

MOTION:  Handevidt/Jurgensen to adopt to approve as submitted.  Motion Carried Unanimously.

 

  b)       031201-2 CLOSED: Amend Job Description – Administrative Assistant

MOTION:  Sauer/Hanson to adopt to approve with the change to include pay grade changed to 8 from 7.  Motion carried unanimously including the pay grade change.

 

  c)       031201-3 CLOSED: Approve 2004 Organizational Chart

MOTION:  Handevidt/Hanson to adopt to approve as submitted.  Motion carried unanimously.

 

  d)       031201-4 CLOSED: Set 2004 Non-Represented Wages

MOTION:  Handevidt/Hanson to postpone for consideration until the Dec. 15 meeting.  Motion carried unanimously.

 

  e)       031201-5 CLOSED: Resolution to Amend Administrator Contract

MOTION:  Handevidt/Sauer to postpone for consideration until the Dec. 15 meeting.  Motion carried unanimously.

 

13)       ADJOURNMENT

At  10:58 p.m., MOTION: Handevidt/Hanson to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried unanimously.

 

Respectfully submitted,

 

 

Karen J. Tweedie

Deputy Clerk

TOWN OF MENASHA