Submitted for Approval January 12, 2004

 

TOWN BOARD OF SUPERVISORS REGULAR MEETING

Municipal Complex - Assembly Room - Monday, December 15, 2003

 

MINUTES

 

1)        CALL TO ORDER, PLEDGE OF ALLEGIANCE

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance. 

 

Elected Members Present:  Arden Tews, Town Chair         Barbara Hanson, Supv. #1         

Scott Sauer, Supv. #2         Jerry Jurgensen, Supv. #3       Russ Handevidt, Supv. #4

Jeanne Krueger, Clerk        

 

Also Present:  James Archambo, Admin.    Lee Reibold, Town Engr.     Myra Piergrossi, Finance Dir.

Rod McCants, Police Chief         George Dearborn, Com. Dev. Dir.        Richard Eiberger, Assessor       Randy Gallow, Street Supt.         Keith Kiesow, Fire Chief          Greg Curtis, Town Atty.          

Diana Kanter, Assoc. Planner      Mike Kading, Park Dir.        Tess Reddin        Eric Reddin

Chris Pazdernik       Liz Schnettler        Joe Nemecek        Robert Liedl         Jay Schroeder

Tom Venturino         Debbie Venturino         Mike Lettier, Pres. Police Commission

 

2)        AWARDS / PRESENTATIONS  

a)         Presentation of Certificate – Town Chairman Tews introduced and presented St. Mary Central High School student, Tess Reddin, with a plaque acknowledging her efforts placing first in the Division 2-Singles State Champion Tennis Tournament (see attached).  Ms. Reddin was congratulated by board members, staff and those present in the audience.

 

b)         Police Department Simunitions Demonstration – Police Chief McCants introduced Officers Scott Blashka and Rick Leneau to the audience.  Both Chief McCants and Officer Leneau explained Simunitions and demonstrated the process with Officer Blashka as a perpetrator (protected by cloth armor protection for the demo.).   

                                               

3)        PUBLIC FORUM

Joe Nemecek congratulated board members on the acquisition of the Westshore Preserve for the Town of Menasha’s park system.

Resident, Jay Schroeder, 1295 N. Lake St., stated  the Robert Hawthorn property at 1005 N. Lake St., was also over-assessed, and Mr. Hawthorn planned to attend the next Town Board meeting to give his view on this issue.  Mr. Schroeder handed out a Market Value transaction. (See attached).

 

4)        DISCUSSION ITEMS

 

5)        OLD BUSINESS  

a)        031201-1: Authorization to Proceed with Capital Projects       

MOTION: Handevidt/Sauer to adopt to approve with the exception of two projects; E. Shady Lane to CTH CB Interceptor and CTH CB Water Main (north of E. Shady).  On roll call, motion carried with all supervisors voting AYE, and Chairman Tews voting NAY.

 

 

b)        031201-5: 2004 Budget Amendment DCOMM Compliance Funding

MOTION: Sauer/Handevidt to adopt to approve as submitted.  Motion carried.

 

c)        031201-6: Approve Drainage Ditch Agreement - Manitowoc Road

MOTION: Handevidt/Sauer to adopt to approve as submitted.  Motion failed on a 4-1 vote with Supv. Handevidt  voting AYE. 

After discussion, St.  Supt. Gallow and Supv. Handevidt further explained the importance of this drainage investigation giving board members additional insight into the basis of the project.

 

MOTION: Handevidt/Jurgensen to reconsider.  Motion carried unanimously. 

 

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  On roll call, motion carried on a 3-2 vote with Supvs. Jurgensen, Handevidt and Chairman Tews voting AYE and Supvs. Hanson and Sauer voting NAY.

 

6)        NEW BUSINESS

a)        031215-1: Certified Survey Map – Martenson & Eisele, Inc./Danke Corp. 711 Deerwood Ave.

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

b)        031215-2: Rezoning–Nemecek – Redtail Crossing Subdivision - Gold Bridge & W. American Drive.

MOTION: Handevidt/Sauer to adopt to approve as submitted.  Motion carried.

 

c)         031215-3: Certified Survey Map – Martenson & Eisele, Inc. / Tourism Attractions Group, LLC  2285 Butte des Morts Beach Road 

MOTION: Jurgensen/Sauer to adopt to approve as submitted.  Motion carried.

 

d)       031215-4: Winnebago Town/County Zoning Ordinance Amendments

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

e)         031215-5: Street Acceptance Phase I – Meadow Heights Subdivision

MOTION: Sauer/Hanson to adopt to approve as submitted.  Motion carried.

 

f)          031215-6: Set 2004 Town Commercial Lines Insurance

MOTION: Handevidt/Sauer to adopt to approve the resolution with the selection of Community Insurance Corp. for all the Town commercial lines insurance at an estimated cost of $148,499.00.                                      Motion carried.

 

g)         031215-7: Set Fiscal Year 2004 Rates for the Elderly Transportation Program

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

h)         031215-8: To Select Insurance Provider for Life, Accidental Death and Dismemberment, Voluntary Life and Voluntary Long-Term Disability Coverage

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

i)          031215-9: Budget Amendment – Information Systems – Carryover of Funds

MOTION: Handevidt/Sauer to adopt to approve as submitted.

After discussion, MOTION: Handevidt/Hanson to amend the resolution, taking out the words, “security systems”  within the entire document and replacing those words with “building maintenance/improvement account”.

 

On the amendment, motion carried unanimously. 

On the Main Motion, motion carried unanimously.

 

j)          031215-10: Budget Transfer – Ehlers Road Railroad Crossing Upgrade

MOTION: Jurgensen/Hanson to adopt to approve as submitted.  Motion carried.

 

k)         031215-11: Adoption of Five-Year Park and Open Space Plan

MOTION: Jurgensen/Hanson to adopt to approve as submitted.  Motion carried.

 

l)          031215-12: Expenditures

MOTION: Handevidt/Jurgensen to adopt to approve the expenditures with the exception of (none), as submitted.  Motion carried.

 

m)        031215-13: Authorization to Pay Bills

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

n)         031215-14: Bar Operator Licenses Issued

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

o)        031215-15: Purchase of Police Vehicles

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

7)       ORDINANCES / POLICIES / AGREEMENTS

a)         031201-3:POL  Amend Town of Menasha Personnel Policy Training–Chapters 1, 13, and 26, Create Chapter 33, and Revise Training Request Form - SECOND READING AND ADOPTION

MOTION: Handevidt/Sauer to accept the SECOND READING AND ADOPTION as submitted. 

 

On roll call, motion failed on a 3-2 vote with  Supvs. Hanson, Jurgensen and Chairman Tews voting NAY, and Supvs. Sauer and Handevidt voting AYE.

 

MOTION: Jurgensen/Hanson to approve the sentence with the change, “if a Town employee terminates their employment for any reason within thirty-six (36) months of receiving the continuing education reimbursement as identified in this section, the town shall be fully reimbursed by the employee for one-hundred (100) percent of costs incurred…  

 

On roll call, motion carried on a 3-2 vote with Supvs. Hanson, Jurgensen & Chairman Tews voting AYE and Supvs. Sauer & Handevidt voting NAY.

 

8)       PERSONNEL

9)       APPROVAL OF MINUTES

a)       Regular Town Board Meeting – November 24, 2003

b)       Regular Town Board Meeting – December 1, 2003

MOTION: Handevidt/Jurgensen to approve the minutes as submitted with Chair Tews abstaining due to absence at the November meeting.  Motion carried.

 

 

10)      CORRESPONDENCE

a)         Fire Department Monthly Activity Report – November 2003

MOTION: Handevidt/Jurgensen to accept the correspondence for filing as submitted.  Motion carried.

11)      REPORTS

a)         Town Administrator James Archambo:  1) sent a letter of support for the incorporation efforts of the t/Campbell to Gov. James Doyle (attached);  2) stated the tax bills went out in the mail today;  3) stated the town’s website had received approximately 1000 hits this month.

b)         Town Attorney Greg Curtis

c)         Town Clerk Jeanne Krueger:  wished board members, staff and townspeople a blessed holiday season and a healthy 2004.    

 

d)         Town Board

Barbara Hanson, Supv. #1:  1) enjoyed participating in the Santa Float festivities;  2) questioned the many bills for the overhead doors.  St. Supt. Gallow will check into this and report back to the board;    3) received a call from Carleton Ave. residents complaining of c/Appleton trucks causing noise, dirt and damage to their street.  St. Supt. Randy Gallow stated they are monitoring this project and realize the trucks have difficult for the residents and will continue working with them and the city.  He stated the end of the ravine project should not last that much longer.   

 

Scott Sauer, Supv. #2:  1) thanked Chief McCants for the memo he received regarding the stop sign study on Olde Buggy;   2) asked what the status is on the Wagner property on Mayer Street.  Dir. Dearborn stated Ms. Wagner is not interested in selling the property and is just in compliance with the town’s building code.

       

Jerry Jurgensen, Supv. #3:  1) positive comments on the Santa Float; 2) wished all happy Holidays.   

  

Russ Handevidt, Supv. #4:  1) requested larger font on information sheets regarding Capital Projects from Finance Dir. Piergrossi (these sheets are generated by McMahon & Associates);  2) complaints of too many light standards on the Jacobsen Rd. round-about (9) and wondered why WE Energies recommended so many. Dir. Dearborn will check with WE Energies and report back to the board members;   3) wished everyone happy holidays and a “cool Yule”.

 

e)         Town Chairman Arden Tews:  1)  Winn. Cty. Chairman Joe Maehl letter (see attached); 

2) would like to see the project on American Dr. & Cold Spring Rd. move at a faster pace.  He requested a report back to the board members in January.

 

f)          Other Town Officials

Comm. Dev. Dir, George Dearborn:  1) update on single-family homes;   2) Town Building Inspector, Lori Jencks, was nominated for the Building Inspector of the Year award and was named runner-up.   Town staff expressed how very proud they were of Inspt. Jencks.

    

Fire Chief Keith Kiesow: received a complaint that the Santa Float was too noisy.  

  

Police Chief Rod McCants:  1) will present a resolution for a newly hired Comm. Tech. at the next town board meeting;  2) brief update on the Police Officers and staff.

 

Assessor Richard Eiberger:  1) reported Accurate Appraisal Co., is 43% complete at this time;  2)  reminded town board members to get their Board of Review certification. 

 

Park Dir. Michael Kading:  1) thanked Terry Gant for facilitating the Westshore land acquisitions along Little Lake Butte des Morts;  2) requested all board members view the properties.  3) will be plowing town trails on a trial basis.

 

12)     MOTIONS BY SUPERVISORS

At 8:43 p.m., MOTION: Handevidt/Hanson to convene into closed session pursuant to 19.85(1)(g) of the WI State Statutes; conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved, specifically to discuss various assessment appeal cases. Motion carried.

 

At  8:43 p.m., MOTION:  Handevidt/Hanson to convene into closed session pursuant to 19.85(1)(c) of the Wisconsin State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss employee evaluations, 2004 non-represented wages, revised job description and the Administrator’s contract. Motion carried.

 

At 11:50 p.m., MOTION:  Handevidt/Hanson pursuant to 19.85(2) of the WI State Statutes; the Town Board will reconvene into open session to act on any business discussed in closed session.  Motion carried.

 

a)         031201-4:CLOSED  Set 2004 Non-Represented Wages

MOTION:  Handevidt/Sauer to adopt to approve submitted.  Motion carried unanimously.  (See Attached Document)

 

b)         031201-5:CLOSED Resolution to Amend Administrator Contract

MOTION:  Handevidt/Sauer to adopt to approve as submitted.  Motion carried unanimously.  (See Attached Document)

 

c)         031215-1: CLOSED Revised Job Description – Administrative Assistant Fire Dept.

MOTION:  Sauer/Hanson to adopt to approve as submitted.  Motion carried unanimously.  (See Attached Document)

 

13)       ADJOURNMENT

At 11:54 p.m., MOTION: Handevidt/Sauer to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried.

 

Respectfully submitted,

 

 

Jeanne Krueger, Certified Municipal Clerk