DRAFT ONLY - Submitted for Commission Approval Dec. 15, 2003

 

UTILITY DISTRICT COMMISSION REGULAR MEETING

Municipal Complex - Assembly Room - Monday, December 1, 2003

 

MINUTES

 

 

1)        CALL TO ORDER, PLEDGE OF ALLEGIANCE

President Tews called the Meeting of Utility District Commissioners to order at 5:00 p.m.

 

Elected Officials Present:  Arden Tews, Pres.    Barbara Hanson, Comm. #1    Scott Sauer, Comm. #2      

Jerry Jurgensen, Comm. #3       Russ Handevidt, Comm. #4 (@ 5:04)       Karen Tweedie, Dep. Clerk 

Excused:  Jeanne Krueger, U.D. Secretary 

 

Others Present: James Archambo, Admin.    Myra Piergrossi, Finance Dir.   Brad Werner, Town Eng.

Jeff Roth, Water Supt.      Steve Laabs, Wastewater Supt.      Paula Pagel, Accts. Mgr./Dep. Treas.

George Dearborn, Com. Dev. Dir.

 

2)         AWARDS/PRESENTATIONS
3)         PUBLIC FORUM
 
4)        DISCUSSION ITEMS
Commission members discussed projects for 2004 that could be delayed versus which must be completed.   Town Eng. Brad Werner informed of sewer service areas which need to be expanded along E. Shady and CTH CB that will take 2-3 months to complete.  
 
Pres. Tews questioned the cost to the Utility District for an undeveloped piece of property on CTH CB.  Admin. Archambo discussed a letter he received from the owners of this land, regarding future development.  The owners questioned when sewer and water utilities would be installed.  President Tews stated he will try to meet with the owner, John Calnin, for more assurance to see what their intent is in regard to the timing of development.
 
Fin. Dir. Piergrossi described borrowing for the projects and reminded Commissioners that once the projects to be completed were decided upon, there would need to be a 2-3 mo. lead time to receive the bonds.  She stressed that the Commissioners must decide projects they would like to proceed with for 2004 so only the amount needed would be borrowed.

 

Comm. Handevidt disagreed with borrowing the full cost over a 20-year period and felt it is too long.  He suggested that sewer and water rates be increased to allow for 10-year borrowing.  Dir. Piergrossi felt the Utility District could not afford borrowing over a 10-yr. plan and also wanted to take advantage of today’s lower interest rates.  Pres. Tews stated that the Utility District include other municipalities therefore enabling them to help to pay for projects.

 

As requested by the Commission, Eng. Brad Werner will provide maps by week’s end showing the proposed areas where sewer and water will be run.  This topic will be discussed and the projects hopefully decided upon at the next Utility Commission meeting on Dec. 15.

 
 
5)         OLD BUSINESS

 

6)        NEW BUSINESS
a)         031201-1:UD  Expenditures

MOTION: Jurgensen/Sauer to adopt to approve the expenditures as submitted with the exception of (none).  Motion carried.

 

b)         031201-2:UD Approval of 2004 Capital Projects

MOTION: Sauer/Jurgensen to adopt to approve as submitted.  Motion carried.  After discussion, Supvs. Sauer & Jurgensen rescinded their motions.

 

MOTION: Handevidt/Hanson to postpone to the Dec. 15th meeting in order for the Commissioners to decide what projects they wanted to do and to shore up project costs.  Motion carried.

 

7)         ORDINANCES/POLICIES/AGREEMENTS
8)         APPROVAL OF MINUTES
9)         CORRESPONDENCE

MOTION: Sauer/Jurgensen to accept the correspondence for filing as submitted.  Motion carried.

 

10)       REPORTS

a)         Town Administrator James Archambo

b)         Engineer Brad Werner

c)         Water Supt. Jeff Roth: reported no main breaks over the holiday weekend.

d)         Wastewater Supt. Steve Laabs:  Waverly Sanitary District interceptor update.

 

e)         Commissioners

Comm. Handevidt : 1) complained of a large bump on Stroebe Rd.  He felt the need for a sign warning motorists that it the bump is there; 2) attended Neenah-Menasha Sewerage Commission meeting where it was discussed that the c/Menasha continues to claim BOD contamination from the town.  The City proposed a $27,000 study be done, although they maintain only 70% BOD accuracy in either way of a good reading or a bad reading.  Comm. Handevidt stated the study is never the same when testing, and the C/Menasha felt they are responsible for good BOD readings and the T/Menasha is to blame when bad BOD readings occur.

 

f)          Comm. President Arden Tews

g)         Other Town Officials

 
11)      MOTIONS BY COMMISSIONERS
 
12)       ADJOURNMENT

At 5:59 p.m., MOTION: Handevidt/Hanson to adjourn the Utility District Commission Meeting.  Motion carried.

 

Respectfully submitted,

 

 

Karen J. Tweedie, Deputy Clerk

TOWN OF MENASHA