Town of Menasha

                                                   2000 Municipal Drive, Neenah, WI 54956                                   Submitted for approval on

                          Ph: (920) 720-7103 Fax (920) 720-7197                            June 7, 2004



Municipal Complex - Assembly Room - Monday, May 24, 2004





Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance. 


Elected Members Present:   Arden Tews, Town Chair    Jay Schroeder, Supv. #1    Scott Sauer, Supv. #2

Jerry Jurgensen, Supv. #3    Russ Handevidt, Supv. #4    Jeanne Krueger, Clerk


Others Present:  James Archambo, Admin.    George Dearborn, Com. Dev. Dir.    Lee Reibold, Town Eng.    Roger Clark, Town Atty.  Rod McCants, Police Chf.   Keith Kiesow, Fire Chf.    Richard Eiberger, Assessor  Mike Kading, Parks & Rec. Dir.   David Levine     Clarence Peterson     Richard DeKleyn    Corrine Lettier

Mike Lettier, Pres. Police Commission     Paul Dahms     Stacy Evenson     Lori Fulcer     Steve Smolinski

Excused:  Myra Piergrossi, Fin. Dir.



         Due to a conflict regarding Lt. Michael Krueger’s schedule, he was unable to attend this evening’s meeting.  Chief McCants stated he will reschedule the award.       



Clarence Peterson complained of the continued sewer backups at the Community Center.  He requested Utility District employees repair this problem.  Supt. Laabs will televise laterals again.


         Steve Smolinski requested Supervisors amend the town’s leaf-burning ordinance to completely ban all leaf burning.  He presented a video of a neighbor burning leaves in Fritsch Park and cited examples of various health issues and air contamination that are continually occurring.  He also stated most surrounding communities do not allow leaf burning.                                        


         Stacy Evenson representing the Louise Rd. Neighborhood Watch group requested signs, “Children at Play” and also a speed reduction of the present 25 m.p.h.   She stated a 15-20 M.P.H. near Kippenhan Park would produce a safer environment for the neighborhood children.  She also requested a “Playground” sign on the property. (See enclosed petition)



         a)      Richard DeKleyn – Meadow Heights Street Lighting Request

         Mr. DeKleyn representing J.R. development II, LLC requested payment in the amount of $48,741.68 for costs associated with the lighting of American Drive.  Mr. DeKleyn stated he felt the lighting work was not explained appropriately to him and felt the town should be responsible for payment.  A delay was requested for placement on the June 7th Meeting Agenda.    (See attached Martenson & Eisele letter)








         a)     040524-1: CSM – Valley Gateway – SE Corner of Irish Road and West American Drive

         MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.


         b)     040524-2: CSM – Valley Gateway – SE Corner of CTH CB and West American Drive

         MOTION: Handevidt/Sauer to adopt to approve as submitted.  Motion carried.


         c)      040524-3: CSM – Valley Gateway – NE Corner of CTH CB and West American Drive

         MOTION: Handevidt/Sauer to adopt to approve as submitted.  Motion carried.


         d)      040524-4: CSM – Valley Gateway – NE Corner of Irish Road and West American Drive

         MOTION: Handevidt/Sauer to adopt to approve as submitted.  Motion carried.


         e)      040524-5: Easement Vacation – Valley Gateway – 1555 West American Drive

         MOTION: Sauer/Handevidt to adopt to approve as submitted.  Motion carried.


         f)      040524-6: Town Conditional Use Permit – Springhetti’s Landscaping and Lawn Care, Inc. – 975 West American Drive

         MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.


         g)     040524-7: Authority to Sign Local Program Operator Contract – Fire Department

         MOTION: Jurgensen/Handevidt to adopt to approve as submitted.  Motion carried.


         h)    040524-8: Expenditures

         MOTION: Handevidt/Sauer to adopt to approve the expenditures with the exception of (none) as submitted.  Motion carried.


         i)       040524-9: Property Insurance Renewals

         MOTION: Schroeder/Handevidt to adopt to approve as submitted. After discussion, motions were withdrawn.  MOTION:  Sauer/Handevidt to DELAY to a June 1st Special Meeting in order for the Administrator to obtain $5,000-$10,000 & $15,000 deductible premiums and a past history of claims within the last five years.  Motion carried.


         j)      040524-10: Outdoor Recreation Aid – Little Lake Butte des Morts Bike/Pedestrian Bridge Project      MOTION: Schroeder/Handevidt to adopt to approve as submitted.  Motion carried.



         a)      040524-1:ORD  Town of Menasha Municipal Code Repealing & Deleting Chapter 21 – Public Assistance   First Reading, Second Reading and Adoption

         MOTION: Handevidt/Jurgensen to waive the First and Second Reading and Adopt as submitted.  Motion carried.




          a)     Regular Town Board Meeting – May 10, 2004

          MOTION: Sauer/Jurgensen to approve the minutes as submitted.  Motion carried with Supv. Handevidt abstaining due to absence.






11.    REPORTS

          a)   Admin. James Archambo:  1) interviews for the Town Clerk’s appointed position on Tues., June 1 @ 6:00 p.m.  2) PCB’s from Little Lake will now be trucked to the C/Chilton landfill instead of the t/Vinland.


          b)    Town Attorney Roger Clark – no report.


          c)    Town Clerk Jeanne Krueger: 1) requested picture of each board member with a brief history to place on the Town’s website under “Elected Officials” whereas, the public may more clearly identify and get to know the Town’s public officials; 2) recommended the Town’s Personnel Policy include the “Guidelines for Public Communications by Town of Menasha Board Members” (see attached).  Supv. Handevidt also requested the inclusion of an ‘Abstention Policy’ whereas, board members would be given guidelines as to when it would be appropriate and ethical to abstain.


          d)    Town Board

            Jay Schroeder, Supv. #1:  1) questioned the Police Department’s extensive overtime report and asked if an additional officer might elevate some of these costs. (See attached Overtime Report)


                 Russ Handevidt, Supv. #4:  1) concerned with placing the First, Second & Adoption readings on an Ordinance newly presented, preferring the ability to ponder and come back later for another reading;   2) reported property near Fritse Park near the trestle trail  has a large, dangerous hole.  Dir. Dearborn stated the land where this is located is owned by  the Canadian Railroad Line.  Supv. Handevidt stated he would place a call to the railroad’s attorney and 56th District Representative Terri McCormick stated she knew the appropriate person to speak to about this problem.  She stated as soon as she gets back to Madison, she would approach him and let him know of the dangerous situation. 


e)      Town Chair Arden Tews:  1) requested an update regarding the dumping at the Peter

       Vander Wieland property.  Chief Kiesow stated the problem on that property was

       taken care of;  2) attended a WE Energy meeting last Wednesday.


          f)    Other Town Officials

                 Engineer Lee Reibold:   1) reviewed the Engineer’s Report regarding the roundabout revisions; American Dr. & Wheeler Rd. reconstruction and Strohmeyer Ct., alternate.   (See attached report)


                 Assessor Richard Eiberger:  1) notified board members the first meeting of the Board of Review will be prior to the Regular Town Board Meeting on June 7;  2) discussed classes for B.O.R. certification;  3) reassessment update.


                  Parks & Rec. Dir. Mike Kading:  1) summer park programs update; 2) Fritse Park update.


     56th State Assy. District Rep. Terri McCormick:  1) update on the disposal process of PCB’s that will be dredged from Little Lake whereas, the new plan now is to haul to Chilton instead of the t/Vinland;  3) update on  the vitrification process and that it is being studied both for effectiveness and costs;  4) informed the audience of her website information; taxes, public policy, etc. and also alluded to her ‘blueprint for change’. She answered various questions from the audience. (See Attachment)



At 8:27 p.m., MOTION: Handevidt/Sauer to convene into closed session pursuant to 19.85(1) (e) of the WI State Statutes; deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business whenever competitive or bargaining reasons require a closed session, specifically to discuss the purchase of property for the Green Valley Ditch Project and Palisades Drainage.  Motion carried.


Present:  Arden Tews, Town Chair     Supvs. Jay Schroeder, Scott Sauer, Russ Handevidt, & Jerry Jurgensen & Town Attorney Roger Clark


Discussion ensued regarding an update on the Green Valley Ditch, vacant land offer to purchase and a grievance settlement agreement.


At 9:00 p.m., MOTION: Handevidt/Sauer pursuant to 19.85(2) of the WI State Statutes; the Town Board will reconvene into open session to act on any business discussed in closed session.  Motion carried.

         040524-3: CLOSED WPPA Grievance

MOTION:  Handevidt/Sauer to settle grievance 02-453 which is currently pending before the WI Employment Relations Commission.  Motion carried unanimously.



At 9:01 p.m., MOTION: Handevidt/Sauer to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried.





Jeanne Krueger, Certified Municipal Clerk