Submitted for Approval May 19, 2003

TOWN BOARD OF SUPERVISORS REGULAR MEETING

Municipal Complex - Assembly Room

Monday, May 5, 2003

MINUTES

 

1)        CALL TO ORDER, PLEDGE OF ALLEGIANCE

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance. 

PRESENT: Arden Tews, Town Chair     Barbara Hanson, Supv. #1       Scott Sauer, Supv. #2

Jerry Jurgensen, Supv. #3                     Russ Handevidt, Supv. #4         

 

ALSO PRESENT: James Archambo, Admin.     Jeanne Krueger, Clerk     Keith Kiesow, Fire Chief

Lee Reibold, Town Engr.    Rod McCants, Police Chief   George Dearborn, Com. Dev. Dir.

Randy Wolfgram       John Weyenberg       Steven Spanbauer       Ron Pavlak

 
1) AWARDS / PRESENTATIONS

2)  PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

Res. Randy Wolfgram requested the town to move or add another “no parking” sign, (see drawing).  Chair Tews requested Admin. Archambo to call Banta Digital and ask them to warn their drivers not to use private property for backing up their vehicles.

4)     DISCUSSION ITEMS

5)     OLD BUSINESS

a)     030428-21: Town of Menasha Commissions, Committees and Members Terms of Office

MOTION: Handevidt/Sauer to adopt to approve.  After discussion, MOTION: Handevidt/Hanson to change the name of Scott Sauer to Jerry Jurgensen under the Town Bd. Of Supervisors Vice Chair.  After further discussion, MOTION: Handevidt/Sauer to delete Supv. #2 under the Personnel Committee.  Motion carried unanimously on amendment #1, amendment #2 and complete resolution as amended. 

6)    NEW BUSINESS

a)    030505-1: Expenditures

MOTION: Handevidt/Jurgensen to adopt to approve the expenditures with the exception of (none), as submitted.  Motion carried.

 

b)    030505-2: Waiver of Fees for Habitat for Humanity

MOTION: Handevidt/Sauer to adopt to approve as submitted.  Motion failed on a 4-1 vote with Chairman Tews, Supvs. Hanson, Sauer and Jurgensen voting NAY and Supv. Handevidt voting AYE. 

 

c)    030505-3: Fire Department Mutual Aid Agreement with Town of Greenville

MOTION: Handevidt/Jurgensen to adopt to approve as submitted.  Motion carried.

 

d)   030505-4: Issue Two Year Bar Operators’ Licenses

MOTION: Handevidt/Hanson to adopt to approve as submitted.  Motion carried.

 

7)   ORDINANCES / POLICIES / AGREEMENTS

a)    030505-1: ORD Amend and Create Chapter 17 Park Rules- SECOND READING AND ADOPTION

MOTION: Handevidt/Jurgensen to accept the SECOND READING AND ADOPTION of the ordinance as submitted.  Motion carried.

8)       PERSONNEL

9)       APPROVAL OF MINUTES

10)      CORRESPONDENCE

a)         Police Department Monthly Activity Report – March 2003

b)        FireLine – May 2003              

MOTION: Handevidt/Hanson to accept the correspondence for filing as submitted.  Motion carried.

11)      REPORTS

a)       Town Administrator James Archambo: reported court activity is up 10%; 2) state exempt computers reimbursement higher than expected; 3) local officials will be holding a meeting regarding Hwy 441 on Tues., May 13th at the Community Center from 10:00 a.m. to 12:00; 4) shared revenue calculation update; 5) Green Valley Detention Pond update.  Chairman Tews stated the neighborhood needed to be noticed with an explanation if the town decided not to construct the pond and let them know McMahon Eng. recommended the pond was no longer needed due to areas such as Cty II being reconstructed by Winnebago County and the vertical drain reconfigured.  He further stated they would need to know what the board members intended to do with the $285,000 designated for this project.

b)        Town Attorney Greg Curtis – No meeting today

c)         Town Clerk Jeanne Krueger:  1) expressed concern about a P-C ad advertising an auction held Saturday on American Dr. by Terry Locke without obtaining a permit ordained by the Town of Menasha Code Book.  Chairman Tews stated the clerk should work with the Police Dept. to issue a code violation; 2) will be attending Board of Review training Tues. a.m. to obtain certification; 3) expressed disappointment that the board members did not approve the waiver of the various fees for Habitat for Humanity.

d)        Town Board

Barbara Hanson, Supv. #1: 1) concerned about overtime in the Police Dept.  Chief McCants stated overtime should be reduced shortly as he should have an officer fully trained soon; 2) expressed irritation regarding the swapping of land and advised caution the next time this occurs;

Jerry Jurgensen, Supv. #3: received complaint calls regarding the roundabout on Jacobsen Rd.  Supv. Handevidt stated Supt. Gallow discussed paving the roundabout last year and he is wondering now what happened to this idea.

Russ Handevidt, Supv. #4:  1) requested a study to see if the nine light standards in the Jacobsen Rd. roundabout are all really needed;  2) expressed disappointment  that the Police Department had changed the color of the squad cars without discussion from the board or citizens;  3) stated a sign reading “No Truck Traffic” is needed on Towmen (leading onto Lake St.) Rd.  4) requested, because Step Industries is for sale, the closing of the railroad crossing on Towmen Rd. should be considered.        

 

e)         Town Chairman Arden Tews: 1) asked Dir. Dearborn for an update on the India Wood Ct. light request.  Dir.  Dearborn stated he had not had heard from the requestors at this point in time.  Stated Dir. Dearborn had been complimented for his attendance and input from Valley Transit.

f)          Other Town Officials

Comm. Dev. Dir, George Dearborn;  reported over 50 single-family permits thus far this year.

Police Chief Rod McCants:  1) gave background on squad car’s graphics; 2) stated push bars will be uninstalled; 3) in regard to Supv. Hanson’s overtime concerns, stated this may possibly be court time.  He will present board members with a breakdown report.

Town Engineer, Lee Reibold:  update on the chip seal bid.

Park Foreman, Ron Pavlak: thanked the board for the passage of Ordinance in Ch. 17 for the Park Department.

 

12)     MOTIONS BY SUPERVISORS

At 7:38 p.m., MOTION: Jurgensen/Handevidt to convene into closed session pursuant 19.85(1)(c) of the WI State Statutes; considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically to discuss the Park and Recreation Director selection process.  Motion carried.

 

PRESENT: Arden Tews, Town Chair     Barbara Hanson, Supv. #1       Scott Sauer, Supv. #2

Jerry Jurgensen, Supv. #3        Russ Handevidt, Supv. #4          James Archambo, Admin.    

Jeanne Krueger, Clerk    

 

Discussion ensued regarding the process of selecting a new Park and Rec. Director and recommendation of who would be on the selection committee.

 

At 9:39 p.m., MOTION: Handevidt/Hanson pursuant to 19.85(2) of the WI State Statutes; the Town Board will reconvene into open session to act on any business discussed in closed session.  Motion carried

 

Discussion/Decision Concerning Dir. of Park & Recreation Selection Committee

MOTION: Jurgensen/Hanson to select John Zaborsky, Judy Holtz and Clarence Peterson on the Park Commission side and, Arden Tews, Jerry Jurgensen and Barbara Hanson on the town board side for the selection committee.  On roll call, motion carried 3-2 with Supvs. Hanson Jurgensen & Chairman Tews voting AYE and Supvs. Sauer & Handevidt voting NAY.

 

13)      ADJOURNMENT

At 9:43 p.m., MOTION: Sauer/Handevidt to adjourn the Regular Meeting of the Town Board of Supervisors.  Motion carried unanimously.

 

Respectfully submitted,

 

Jeanne Krueger, Certified Municipal Clerk

TOWN OF MENASHA