COVER LETTER

March 26, 2001

The Town of Menasha is soliciting requests for proposals (RFP) for the update of its comprehensive plan to meet the new comprehensive planning legislation commonly know as Smart Growth. The RFPs are due April 23rd at 4:00 pm. The Community Development Department will hold a pre-proposal conference on April 5th. at 10:00 am in the Town of Menasha Community Center at 1000 Valley Road Menasha, Wisconsin to answer any questions about the RFP following that meeting no further questions will be answered.

Sincerely,

 

George L. Dearborn Jr.

Director of Community Development

1 attachment

 

 

 

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TOWN OF MENASHA, NEENAH, WI 54956

REQUEST FOR PROPOSAL

FOR

COMPREHENSIVE PLAN UPDATE

 

 

Issuing Department: Community Development Department

Town of Menasha

2000 Municipal Dr.

Neenah, WI 54956

 

Project Officer: George L. Dearborn Jr.

Director of Community Development

Community Development Department

Town of Menasha

2000 Municipal Dr.

Neenah, WI 54956

Phone: (920) 720-7105

Fax: (920) 720-7116

E-mail [email protected]

WEB town-menasha.com

Request for Proposals From Interested Parties

 

Purpose Request for Proposal for the Development of a Comprehensive Plan Meeting the Requirements of ss. 16.965, 16.9651 and 66.0295, Wisconsin Statutes for the Town of Menasha Community Development Department.

 

Publication Date Published: March 28, 2001

Issuing Office Town of Menasha Community Development Department

2000 Municipal Drive

Neenah, WI 54956

Scope of Project Preparation of a comprehensive plan meeting the requirements of ss. 16.965, 16.9651 and 66.0295, Wisconsin Statutes. The Town has received a Comprehensive Planning Grant for the update of its present comprehensive plan. The project shall be completed within 30 months. The project shall require the preparation of all required elements as identified in this RFP. Contractors may be required to prepare some or all of the elements depending upon the scope of the contract executed with the contractor following negotiations with the selected contractor.

Type of Contract A contract entered into by the successful applicant to this RFP will be a maximum price contract. In the event that the selected contractor does not spend the maximum amount per the deliverable product the Contractor reserves the right to shift previously allocated funds to another mutually agreed upon deliverable. Negotiations may be undertaken with proposers whose proposals as to price and other factors show them to be qualified, responsible and capable of performing the work.

Period of Contract The initial contract will be for 30 months subject to availability of State and local funds. (The Town of Menasha has been awarded a Comprehensive Planning Grant for this project.

Rejection or modification of Proposals The Department may reject any and all proposals received as a result of this request or negotiate separately with qualified proposers. The Department reserves the right to use other contractors for specific portions of the project as it deems appropriate based on expertise or cost savings. If all bids are unacceptable, the Department reserves the right to reject any and all proposals and to rebid.

Incurring Costs The Department is not liable for any costs incurred by the Contractor prior to issuance of a contract.

Pre-proposal Conference After release of the RFP a pre-proposal conference will be held. The cover letter to this RFP will provide the date, time and location of this pre-proposal conference. The purpose of this conference is to clarify any points in the RFP, which may not be clear to the proposers. Following the pre-proposal conference no further questions about the RFP will be answered.

Amendment to the RFP If it becomes necessary to revise any part of the RFP, an amendment will be issued to all proposers who received the RFP.

Proposal Submission Date To be considered, proposals must arrive at the Community Development Department, Town of Menasha, 2000 Municipal Drive, Neenah, WI 54956 on the date and time specified on the cover letter. Proposers mailing proposals should allow sufficient mail delivery time to ensure timely receipt of their proposals.

Proposal Identification The proposal must be separated and sealed as follows:

A. Proposers must submit one (1) proposal and three (3) copies.

B. The envelope must be clearly identified as an RFP for the Town of Menasha Comprehensive Plan 2001 Update and with the date the RFP is due.

C. The cost price analysis must be properly identified in a sealed separate envelope within the RFP envelope.

 

Proposals To be considered, proposers must submit a complete response to this RFP using the format provided in Part II. Each proposal must be submitted with an original and (3) copies. An official authorized to bind the proposer to its provisions must sign proposals. The proposal must remain valid for at least 120 days. Moreover, the contents of the proposal of the selected Contractor will become contractual obligations if a contract is entered into.

Subcontracts and Joint Proposals A single proposal may be submitted jointly by multiple parties. However, in that case, one party must be identified as the prime contractor and all other parties as subcontractors. The Department will conduct all business through the prime contractor only.

Cost Data All cost data for the proposal shall be submitted in a separate envelope within the sealed proposal and kept separate from the technical proposal. Failure to meet this requirement will result in automatic disqualification of the proposal.

Contract The selected Contractor will be expected to enter into contract negotiations with the Department, which may result in a formally executed contract based on evaluation of the proposals properly submitted. The provisions of this RFP will become part of the operational contract. The information contained in the successful proposers proposal will be included in the fully executed operational contract.

PART II

DETAILED PROJECT DESCRIPTION AND MINIMUM RFP REQIUREMENTS

The project shall consist of the preparation a comprehensive plan incorporating the following elements.

(a) Issues and opportunities element. Background information on the local governmental unit and a statement of overall objectives, policies, goals and programs of the local governmental unit to guide the future development and redevelopment of the local governmental unit over a 20-year planning period. Background information shall include population, household and employment forecasts that the local governmental unit uses in developing its comprehensive plan, and demographic trends, age distribution, educational levels, income levels and employment characteristics that exist within the local governmental unit.

 

(b) Housing element. A compilation of objectives, policies, goals, maps and programs of the local governmental unit to provide an adequate housing supply that meets existing and forecasted housing demand in the local governmental unit. The element shall assess the age, structural, value and occupancy characteristics of the local governmental unit's housing stock. The element shall also identify specific policies and programs that promote the development of housing for residents of the local governmental unit and provide a range of housing choices that meet the needs of persons of all income levels and of all age groups and persons with special needs, policies and programs that promote the availability of land for the development or redevelopment of low-income and moderate-income housing and policies and programs to maintain or rehabilitate the local governmental unit's existing housing stock.

 

(c) Transportation element. A compilation of objectives, policies, goals, maps and programs to guide the future development of the various modes of transportation, including highways, transit, transportation systems for persons with disabilities, bicycles, walking railroads, air transportation, trucking and water transportation. The element shall compare the local governmental unit's objectives, policies, goals and programs to state and regional transportation plans. The element shall also identify highways within the local governmental unit by function and incorporate state, regional and other applicable transportation plans, including transportation corridor plans, county highway functional and jurisdictional studies, urban area and rural area transportation plans, airport master plans and rail plans that apply in the local governmental unit.

 

(d) Utilities and community facilities element. A compilation of objectives, policies, goals, maps and programs to guide the future development of utilities and community facilities in the local governmental unit such as sanitary sewer service, storm water management, water supply, solid waste disposal, on-site wastewater treatment technologies, recycling facilities, parks, telecommunications facilities, power-generating plants and transmission lines, cemeteries, health care facilities, child care facilities and other public facilities, such as police, fire and rescue facilities, libraries, schools and other governmental facilities. The element shall describe the location, use and capacity of existing public utilities and community facilities that serve the local governmental unit, shall include an approximate timetable that forecasts the need in the local governmental unit to expand or rehabilitate existing utilities and facilities or to create new utilities and facilities and shall assess future needs for government services in the local governmental unit that are related to such utilities and facilities.

 

(e) Agricultural, natural and cultural resources element. A compilation of objectives, policies, goals, maps and programs for the conservation, and promotion of the effective management, of natural resources such as groundwater, forests, productive agricultural areas, environmentally sensitive areas, threatened and endangered species, stream corridors, surface water, floodplains, wetlands, wildlife habitat, metallic and nonmetallic mineral resources, parks, open spaces, historical and cultural resources, community design, recreational resources and other natural resources.

 

(f) Economic development element. A compilation of objectives, policies, goals, maps and programs to promote the stabilization, retention or expansion, of the economic base and quality employment opportunities in the local governmental unit, including an analysis of the labor force and economic base of the local governmental unit. The element shall assess categories or particular types of new businesses and industries that are desired by the local governmental unit. The element shall assess the local governmental units strengths and weaknesses with respect to attracting and retaining businesses and industries, and shall designate an adequate number of sites for such businesses and industries. The element shall also evaluate and promote the use of environmentally contaminated sites for commercial or industrial uses. The element shall also identify county, regional and state economic development programs that apply to the local governmental unit.

 

(g) Intergovernmental cooperation element. A compilation of objectives, policies, goals, maps and programs for joint planning and decision making with other jurisdictions, including school districts and adjacent local governmental units, for siting and building public facilities and sharing public services. The element shall analyze the relationship of the local governmental unit to school districts and adjacent local governmental units, and to the region, the state and other governmental units. The element shall incorporate any plans or agreements to which the local governmental unit is a party under s. 66.023, 66.30 or 66.945. The element shall identify existing or potential conflicts between the local governmental unit and other governmental units that are specified in this paragraph and describe processes to resolve such conflicts.

 

(h) Lana-use element. A compilation of objectives, policies, goals, maps and programs to guide the future development and redevelopment of public and private property. The element shall contain a listing of the amount, type, intensity and net density of existing uses of land in the local governmental unit, such as agricultural, residential commercial, industrial and other public and private uses. The element shall analyze trends in the supply, demand and price of land, opportunities for redevelopment and existing and potential land-use conflicts. The element shall contain projections, based on the background information specified in par. (a), for 20 years, in 5-year increments, of future residential, agricultural, commercial and industrial land uses including the assumptions of net densities or other spatial assumptions upon which the projections are based. The element shall also include a series of maps that shows current land uses and future land uses that indicate productive agricultural soils, natural limitations for building site development, floodplains, wetlands and other environmentally sensitive lands, the boundaries of areas to which services of public utilities and community facilities, as those terms are used in par. (d), will be provided in the future, consistent with the timetable described in par. (d), and the general location of future land uses by net density or other classifications.

 

 

(i) Implementation element. A compilation of programs and specific actions to be completed in a stated sequence, including proposed changes to any applicable zoning ordinances, official maps, sign regulations, erosion and storm water control ordinances, historic preservation ordinances, site plan regulations, design review ordinances, building codes, mechanical codes, housing codes, sanitary codes or subdivision ordinances, to implement the objectives, policies, plans and programs contained in parts. (a) to (h). The element shall describe how each of the elements of the comprehensive plan will be integrated and made consistent with the other elements of the comprehensive plan, and shall include a mechanism to measure the local governmental unit's progress toward achieving all aspects of the comprehensive plan. The element shall include a process for updating the comprehensive plan. A comprehensive plan under this subsection shall be updated no less than once every 10 years.

 

INNOVATION

Innovative proposals are encouraged. The Department will be using the Internet to help distribute drafts and solicit input throughout the development of the plan and following its implementation. Proposals that use All products of the executed contract must be submitted in electronic format. All maps will be required in a format that can be used with ESRI products.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PROPOSAL SUBMISSION

One original and three (3) copies of the proposal are required to be submitted no later than 4:00 pm on Monday, April 23, 2001.

Complete RFP packets may be obtained by contacting:

Town of Menasha Community Development Department

2000 Municipal Drive

Neenah, WI 54956

 

920-720-7105 Fax: 920-720-7116

Web Site: town-menasha.com

Questions regarding this RFP: George Dearborn, Community Development Director

920-720-7105 or [email protected]