Submitted for Town Board Approval May 7, 2001

 

 

REGULAR MEETING OF THE

TOWN BOARD OF SUPERVISORS

Municipal Complex - Assembly Room

Monday, April 9, 2001

 

MINUTES

 

 

 

Agendas with resolutions were posted at the Municipal Complex, Fire Station 40, Utility District, Appleton Public Library, Menasha Public Library, and Neenah Public Library.

 

I.                   CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

Town Chair Arden Tews called the Regular Meeting of the Town Board of Supervisors to order at 6:00 p.m. and led the Pledge of Allegiance.

 

Deputy Clerk Karen Tweedie noted the roll as follows:

 

PRESENT:

Arden Tews, Town Chair                     Patrick DeGrave, Administrator

Jeanne Krueger, Supervisor #1         Greg Curtis, Town Attorney

Robert Sprague, Supervisor #2          Keith Kiesow, Fire Chief

Jerry Jurgensen, Supervisor #3         Richard Eiberger, Assessor      

Russ Handevidt, Supervisor #4          Karen Tweedie, Deputy Clerk

Randy Gallow, Street Supt.                 William Weiss, Police Chief       

Carl Sutter, Town Engineer                               Myra Piergrossi, Dir. of Finance

 

EXCUSED:  Carlene Sprague, Clerk

 

ALSO PRESENT:  Steve Fahlgren  Mike Lynch    Barb Barczak          

Brian Sitzberger   Robert Francart Joe Trudell

 
II.        AWARDS / PRESENTATIONS - None
           

III.              PUBLIC FORUM – NON-AGENDIZED TOWN RELATED MATTERS

Town Resident Brian Sitzberger, 1271 Cooke Road, commented on the construction of County Hwy. II (formally County Hwy. 150) and stated that, after many complaints to the Town Board, not much has been done.  Mr. Sitzberger stated that, aesthetically it does not look very good and reflects on our town and wanted to send another reminder to board members.  He also presented several pictures of the culverts and the collected debris and


passed them around to the Town Board.  Chairman Tews stated that the Street Department would look into the matter and report back to the board.

 

Street Superintendent Randy Gallow introduced the new street laborer, John Zimmer.

 

IV.      DISCUSSION ITEMS

 

V.                 OLD BUSINESS

           

VI.               NEW BUSINESS

 

A.                 010409-1: Expenditures

MOTION: Supervisor Sprague, second Supervisor Handevidt to adopt to approve the expenditures with the exception of (none), as submitted.  Motion carried unanimously.

 

B.       010409-2: Adopt 2000 Audit – Virchow Krause & Co., LLP

Steve Fahlgren of Virchow, Krause and Co., LLP rendered opinion that all financial information is materially correct for the fiscal year 2000 audit.  He provided a brief explanation of the financial statements included in the 2000 Annual Report and fielded questions from the audience.  He provided an overview of the Management Letter, which addressed concerns and provided an unqualified opinion

 

MOTION: Supervisor Sprague, second Supervisor Jurgensen to adopt to approve the fiscal year 2000 audit of the Town of Menasha’s General Purpose Financial Statements as presented by Virchow, Krause & Co., as submitted.  Motion carried unanimously.

 

C.        010409-3:  Nomination for Individual of the Year – Randy Gallow 

MOTION:  Supervisor Handevidt, second Supervisor Sprague to adopt to approve the recommendation from the Individual of the Year committee naming Randy Gallow to be the 2001 recipient of the Individual of the Year award which will be presented at the April 23rd, 2001 meeting.  Motion carried unanimously.

 

D.                010409-4:  Nomination for Business of the Year – Pheifer Brothers Construction Company

MOTION:  Supervisor Handevidt, second Supervisor Sprague to adopt to approve the recommendation of the Business of the Year Committee naming Pheifer Brothers Construction Co. for Business of the Year award to be presented at the April 23rd, 2001 meeting.  Motion carried unanimously.

 

E.                 010409-5: Contract Amendment to the Nextel Lease Agreement

MOTION:  Supervisor Handevidt, second Supervisor Sprague to adopt to approve the Third Addendum and Amendment to Option and Ground Lease Agreement for Nextel, as submitted.  Motion carried unanimously.

 

 

 

 

F.                 010409-6: Construction of Storm Sewer Under Jacobsen Road

MOTION:  Supervisor Handevidt, second Supervisor Jurgensen to adopt to approve authorize installation of underground storm sewer under the Jacobsen Road roundabout in accordance with plans and specifications proposed by McMahon Associates, Inc., as submitted.  Motion carried unanimously.

 

G.                010409-7: Lake Street Parking Restrictions

MOTION:  Supervisor Jurgensen, second Supervisor Sprague to adopt to approve the Lake Street parking restrictions, that parking on the west side of N. Lake Street from Chapman Ave. south 1140 feet be restricted to one hour parking 24 hours a day 7 days a week, as submitted.  Motion carried unanimously.

 

H.                010409-8: Exemptions from Assessment of Town Refuse – Creekside Apartments  (008-0226-0101)

MOTION:  Supervisor Krueger, second Supervisor Sprague to adopt to approve the request for exemption from assessment of town refuses hauling for Creekside Apartments, as submitted.  Motion carried unanimously.

 

I.                    010409-9: Amendment to Compensation Spreadsheet for Park Laborers

MOTION:  Supervisor Sprague, second Supervisor Jurgensen to adopt to approve the compensation spreadsheet for the park laborers, addendum ‘A’ increasing the 2000 wages by 1% using the new 2000 salary base for the additional 3% increase in 2001, as submitted.  Motion carried unanimously.

 

VII.     ORDINANCES / POLICIES / AGREEMENTS

 

A.        010326-1:AGR Cable Franchise Agreement SECOND READING & ADOPTION

MOTION: Supervisor Handevidt, second Supervisor Sprague to accept the second reading and adoption of the new Cable Franchise Agreement, as submitted.  Motion carried unanimously.

 

VIII.           RESIGNATIONS / APPOINTMENTS

 

A.        010409-1:RESIGN  Utility District Laborer Resignation – Ryan Flom

MOTION: Supervisor Sprague, second Supervisor Handevidt to adopt to approve the resignation from Mr. Ryan Flom effective April 6, 2001, as submitted.  Motion carried unanimously.

 

IX.               APPROVAL OF MINUTES

 

A.                 Closed Session Minutes –

February 14, 2000              May 8, 2000                          November 20, 2000

February 28, 2000              May 15, 2000                        December 18, 2000

March 6, 2000                      May 26, 2000                        January 15,  2001

March 13, 2000                    June 26, 2000                      January 22, 2001

March 20, 2000                    June 29, 2000                      February 5, 2001

March 30, 2000                   September 25, 2000            February 19, 2001

April 10, 2000                       October 23, 2000                March 26, 2001

April 24, 2000                       November 13, 2000

 

MOTION:  Supervisor Sprague, second Supervisor Jurgensen to adopt to approve the closed minutes, as submitted.  Motion carried unanimously.

 

X.                 CORRESPONDENCE

A.                 Fire Department Monthly activity Report – February 2001

B.                Fireline

 

MOTION: Supervisor Sprague, second Supervisor Handevidt to adopt to approve the correspondence for filing, as submitted.  Motion carried unanimously.

 

XI.               REPORTS

 

A.     Town Administrator – Patrick DeGrave

Commended the Bd. Of Canvassers (comprising of Linda Pagel, William Weiss and himself) for the conscientious and time-consuming recount task achieved 4/9/01 for approximately 4 ½ hours. He further commended Attorney Roger Clark and Deputy Clerk Karen Tweedie for directing the recount process.

 

Administrator DeGrave requested Supervisor Jeanne Krueger to submit her resignation to the Town Board.  Upon receipt, the town will be taking applicants for a period of two weeks to fill the Supervisory position.

 

There was also discussion of the projected costs for the exercise room, which will be the new area for the Clerk’s office and moving two utility district personnel.

Approximately $11,500.00 was quoted from Millbach Construction, which would include taking off the mirrors, drywalling, new doors, counter.

Tentatively, pricing is $17,000.00 for computer and phone lines, and the Utility District phone lines, for a total projected cost of about $28,000 to $29,000 dollars for the work.

Labor money is available from the unfilled Principal Accounts Manager position, and a portion can be put toward the remodeling project.

 

Chairman Tews questioned whether our street and park employees could do some of the inside work such as painting to ease the cost.  Admin. DeGrave stated that the streets and parks departments could accomplish some of the work.

 

B.        Town AttorneyNo report

 

C.        Town Clerk – No report

 

D.                Town Board

1.     Jeanne Krueger, Supervisor #1 – Stated she would submit her letter of resignation for town supervisor subsequent to taking her oath of office for town clerk.

 

2.     Robert Sprague, Supervisor #2 – No report

 

3.     Jerry Jurgensen, Supervisor #3 – Presented the board members with a copy of the petition he and his committee will be circulating for the referendum to change the name of the town to Bridgeview.

 

4.     Russ Handevidt, Supervisor #4 - Questioned why all town vehicles were not marked with the town logo.

 

Administrator DeGrave thought they all were marked, but said he would look into it.

 

Suggested a sign outside the Assembly Room to say “Open Meeting in Session” should a crowd be gathered in the lobby disturbing the meetings.  A legal opinion had been given by the WI Town’s Association stating this would not obstruct the open meeting laws.  (See attached).

 

E.        Town Chairman

Mentioned that residents questioned the town having it’s own post office and said this may be a possibility after the proposed name change.

 

F.         Other Town Officials

 

Myra Piergrossi, Director of Finance – Thanked the Town Board for allowing her to attend the GREAT Grant training in Florida and explained what can and can not be done as far as expenditures.

 

XII.             MOTIONS BY SUPERVISORS 

 

XIII. ANNOUNCEMENTS – Same as on Agenda

 

XIV. ADJOURNMENT

At 7:05 p.m., MOTION: Supervisor Sprague, second Supervisor Handevidt to adjourn the regular meeting of the Town Board of Supervisors.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Karen Tweedie, Deputy Clerk

Town of Menasha