Submitted to the Utility District for Approval August 13, 2001

 

 

REGULAR MEETING OF THE

TOWN OF MENASHA UTILITY DISTRICT

Municipal Complex - Assembly Room

Monday, July 23, 2001

 

MINUTES

 

I.        CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 5:00 p.m. and led the Pledge of Allegiance.

 

Utility District Secretary, Jeanne Krueger noted the roll as follows:

 

PRESENT:

Arden Tews, President                                                Barbara Barczak, Commissioner #1     

Jerry Jurgensen, Commissioner #3                           Carl Sutter, Town Engineer

Russ Handevidt, Commissioner #4                            Jeanne Krueger, Utility Dist. Secretary

Patrick DeGrave, Administrator                                  George Dearborn, Dir. of Com. Dev.

Myra Piergrossi, Dir. of Finance                                 Paula Pagel, U. D. Mgr/Dep. Treas.

Jeff Roth, Utility District Water Supt.                         Philip Schmidt, McMahon Assoc.

Steve Laabs, Util. Dist. Wastewater Supt.                 Gary Rosenbeck,  McMahon Assoc.

Brad Werner, McMahon Assoc.

 

EXCUSED:

Robert Sprague, Commissioner #2

 

ALSO PRESENT: Ed Duessing     Robert McBriar                   Dianne Adams     Charles Baxter                       

           
II.         PUBLIC DISCUSSION-NON-AGENDIZED UTILITY DISTRICT RELATED MATTERS
 
III.        DISCUSSION ITEMS

 

IV.               OLD BUSINESS

 

V.                 NEW BUSINESS
A.        010723-1:UD  Expenditures

MOTION: Comm. Handevidt, second Comm. Barczak to adopt the resolution and approve the expenditures as submitted with the exception of (none).  Motion carried unanimously.

 

B.                010723-2:UD Defer Assessment for Non-Essential Service Laterals Installed on Jacobsen Road, Parcel No. 008-2429 

 

MOTION: Comm. Handevidt, second Comm. Jurgensen to amend the resolution adding an additional paragraph stating “BE IT FURTHER RESOLVED that the Town Clerk is hereby requested to forward a copy of this resolution to the Winnebago County Register of Deeds for registration for future reference regarding this parcel”.   Motion carried unanimously on the amendment.

 

On the resolution, MOTION:  Comm. Handevidt, second Comm. Jurgensen to adopt to approve.  Motion Carried unanimously.

 

C.                010723-3:UD Award Bid-2001 Construction of Utility District Water Department Maintenance Garage and Meter Testing Facility

Gary Rosenbeck of McMahon & Assoc. explained why the bid was over budget. (See Attached).  It was originally projected at $562,000.00.  Admin. DeGrave stated he specifically went to the bond market with information received from the Utility District on the projected costs.  He further stated that, if the board awarded this bid, the extra $116,000 would have to come from other projects.  Water Supt. Jeff Roth stated that perhaps the depreciation fund account could be utilized which totals $180,000.00.

             

Mr. Rosenbeck offered to bring back a revised project cost.  Resident Ed Duessing was not in favor of this.   Admin. DeGrave stated he felt the bid should be awarded now as it will be much more expensive in years to come and  further stated his disappointment in the communication failure between staff and the Utility District.

 

MOTION: Comm. Handevidt, second Comm. Jurgensen to adopt to approve the resolution as submitted.  On roll call vote, Barczak; Abstained, Jurgensen; AYE, Handevidt; AYE, Tews; AYE.

 

VI.       ORDINANCES

 

VII.      RESIGNATIONS / APPOINTMENTS

 

VIII.           APPROVAL OF MINUTES
A.     Regular Utility District Meeting – June 25, 2001

B. Regular Utility District Meeting – July 9, 2001      

MOTION: Comm. Jurgensen, second Comm. Handevidt to adopt the resolution and approve the minutes as submitted. Motion carried unanimously.

 
IX.               CORRESPONDENCE

A.     Sewer Consumption Report  – June, 2001

B.    Water  Consumption Report –  June, 2001

MOTION: Comm. Handevidt, second Comm. Jurgensen to adopt to approve the correspondence for filing as submitted.  Motion carried unanimously.

 

X.                 REPORTS

A.     Town Administrator DeGrave

B.    Engineer Carl Sutter:   1) report on the Shady Lane roadway change order at a budgeted cost of $29,000.00.

Engineer Brad Werner stated that on Wednesday this week, Shady Lane will open.

C.  Water Supt. Jeff Roth

D.  Wastewater Supt. Steve Laabs

E.     Commissioners

Ø      Comm. Barczak :  1) commented on the letter received from John and Sue Strebe regarding a claim for storm damage.  (See attached.)

Ø      Comm. Sprague - Absent

Ø      Comm. Jurgensen:  1)questioned the drainage problem with Green Valley ditches on the north end.  Engineer Brad Werner stated that he met with a contractor regarding Deerwood Drive to the north and reported restoration is progressing and conditions are substantially improved in re-establishing itself.  He further stated there  is one year left on the warranty with the contractor of this project.

Resident Charles Baxter vehemently disagreed that the ditch is doing fine and stated that the ditch will not drain uphill.  He wants something done with this problem.

Ø      Comm. Handevidt  

F.  Comm. President Tews

G. Other Town Officials

 
XI.       MOTIONS BY COMMISSIONERS
 
XII.      ANNOUNCEMENTS – Same as agenda.
 
XIII.     ADJOURNMENT

At 5:51 p.m., MOTION: Comm. Jurgensen, second Comm. Barczak to adjourn the Regular Meeting of the Utility District of Commissioners.  Motion carried unanimously.

 

Respectfully submitted,

 

 

 

Jeanne Krueger

Utility District Secretary

Town of Menasha