Submitted for Approval Sept. 23, 2002

 

UTILITY DISTRICT COMMISSION

REGULAR MEETING

Municipal Complex - Assembly Room

Monday, September 9, 2002

 

MINUTES

 

I.        CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL

President Arden Tews called the Regular Meeting of Utility District Commissioners to order at 5:00 p.m. and led the Pledge of Allegiance. 

 

PRESENT: Arden Tews, President                        Barbara Hanson, Commissioner #1

Robert Sprague, Commissioner #2                   Jerry Jurgensen, Commissioner #3

Russ Handevidt, Commissioner #4                    Brad Werner, Town Engineer

Karen Tweedie, Deputy Clerk                                James Archambo, Administrator

Myra Piergrossi, Dir. of Finance                             George Dearborn, Dir. of Com. Dev., Int. Admin.

Paula Pagel, U. D. Mgr./Dep. Treas.                      Steve Laabs, Util. Dist. Wastewater Supt.

EXCUSED: Jeanne Krueger, U.D. Secretary,   Jeff Roth, Utility District Water Supt.

 

ALSO PRESENT:  James Kirk, Plant Manager of Grand Chute–Menasha West

 
II.          MOTIONS BY COMMISSIONERS
III.         PUBLIC DISCUSSION - Non-Agenized Utility District Related Matters
IV.      DISCUSSION ITEMS
Plant Mgr. James Kirk representing the Grand Chute-Menasha West regional Wastewater Treatment Plant held a discussion concerning the shared plant design capacity at the treatment plant for the three contracting municipalities t/Grand Chute t/Menasha (West Side) and t/Greenville.  The t/Menasha is currently using less than their assigned capacity, while the other two both exceed assigned capacities.  Mr. Kirk however, explained that billings are based on the amount that each municipality utilizes monthly.

 

Based on plant design capacity, projections are that the plant should not need updating until 2010.  The town can attach developed portions of the t/Clayton to the U.D. which would provide service to t/Clayton.  T/Clayton’s flow would however, be part of the t/Menasha’s design capacity.  The U.D. Commission would control sewer service in the t/Clayton.

 

The t/Clayton area, currently in question, is requesting sewer service that would have a minimal impact on the t/Menasha’s design capacity.  Future requests from the t/Clayton would be reviewed on a case-by-case basis to determine the impact of the loadings relative to the available capacity.  The t/Menasha should require payments for the capacity and also require pretreatment.  Comm. Pres. Tews asked Mr. Kirk if we could forecast the need for pretreatment prior to approving an extension for Clayton.  Mr. Kirk and Wastewater Supt. Steve Laabs stated that would be determined with all extensions as part of the Industrial Pr-Treatment Program which they are very conciseness of.

 

Mr. Kirk stressed that because the t/Clayton had declined the invitation to become part of the regional plant when it was originally offered in 1981, felt his Commission would not be willing to allow them to come into the system now and would also be cost prohibitive for the t/Clayton .

 
V.       OLD BUSINESS
 
VI.        NEW BUSINESS
a)         020909-1: UD Expenditures

MOTION: Comm. Sprague, second Comm. Handevidt to adopt to approve the expenditures as submitted with the exception of (none).  Motion carried unanimously.

 
VII.       ORDINANCES
 
VIII.    RESIGNATIONS / APPOINTMENTS
 
IX.      APPROVAL OF MINUTES
a)       Regular Utility District Meeting Aug. 26, 2002

MOTION: Comm. Handevidt, second Comm. Sprague to accept the minutes as submitted.  Motion carried unanimously.

 
X.       CORRESPONDENCE

a)       Water Pumpage   2002

b)       Water Main Breaks   2002

MOTION: Comm. Handevidt, second Comm. Sprague to accept the correspondence for filing as submitted.  Motion carried unanimously.

 
XI.       REPORTS

a)       Town Administrator

b)       Engineer Brad Warner

c)        Water Supt. Jeff Roth

d)        Wastewater Supt. Steve Laabs

e)        Commissioners

·           Comm. Hanson  1) inquired on the status of the land on Southwood Dr.  Supt. Laabs stated there had been no change;  2) letter to Dir. Dearborn on 8/14/02 re: Well #5 – Supt. Laabs stated they are unable to remove the old pump and have installed a submersible down 380 ft.

·           Comm. Sprague

·           Comm. Jurgensen   asked about the DNR letter regarding the Green Valley detention pond.  Dir. Dearborn stated he had spoken with Carl Sutter/McMahon & Associates and stated he felt the need is not as great as it had been, although we will receive either a detention pond or project money.

·           Comm. Handevidt  

f)        Comm. President Tews  asked how the money is being spent on the Green Valley detention project and the lack of work being done.  Dir. Dearborn stated that we may want to make a change in our agreement with the t/Neenah.

g)       Other Town Officials

Finance Dir. Myra Piergrossi stated letters were sent to residents regarding the tainted water situation.
XII.       MOTIONS BY COMMISSIONERS
XIII.      ANNOUNCEMENTS – Same as agenda.
XIV.     ADJOURNMENT

At 5:47 p.m., MOTION: Comm. Sprague, second Supv. Jurgensen to adjourn the Regular Meeting of the Utility District of Commissioners.  Motion carried unanimously.

 

 

Respectfully submitted,

 

 

 

 

Karen Tweedie, Deputy Clerk

Town of Menasha