CONSTITUTION AND BY-LAWS

Wisconsin City/County Management Association

Article 1. NAME: The name of this organization shall be the Wisconsin City/County Management Association.

Article 2. OBJECT: The purpose of this Association shall be to encourage and to strengthen democratic government in the State of Wisconsin by aiding in the improvement of municipal and urban administration, and by increasing the professional proficiency of its members.

Article 3. MEMBERSHIP:

Section 1. The members of this Association shall consist of active members, cooperating members, associate members, honorary members, and life members.

Section 2. Active Members: Any person who has been appointed by the legislative body, or Mayor/Village president, as the administrative head of a recognized council manager or general management community in Wisconsin shall automatically be eligible for active membership in the Association. Any person who has been appointed by the governing body of a recognized legally constituted council of governments in Wisconsin shall automatically be eligible for active membership in the Association. Any person who has been appointed by the legislative body or Mayor/Village president as the administrative head of a non-recognized council-manager community in Wisconsin may become eligible for active membership in the Association upon the recommendation of two active members, and upon a majority vote of the Executive Committee.

Section 3. Cooperating Members: Any person who by personal attainment is interested in cooperating with practicing managers or administrators in the advancement of professional knowledge and practice is eligible for a cooperating membership in the Association.

Section 4. Associate Members: Any person connected officially with a council-manager or general management municipality or council of governments in Wisconsin whose position is appointive, but who is not eligible for active membership may be admitted to associate membership upon the recommendation of the active member of the city or council of governments in which such person is employed, upon the majority vote of the Executive Committee, and upon payment of the annual dues. Any person who has previously been an active member of the Association may continue his membership as an associate member by the payment of the annual dues.

Section 5. Honorary Members: Honorary members shall be chosen because of distinguished service to professional municipal management in Wisconsin. They shall be proposed by at least three active members, and shall be elected only upon the unanimous vote of the Executive Committee. An election of the honorary member shall be cancelled if an acceptance is not received within six months after the candidate has received notice of election.

Section 6. Life members: Any person who is retired from the city management profession and is a life member of the International City/County Management Association or has been an active member of the Wisconsin City/County Management Association for not less than ten years immediately preceding retirement, shall become a life member of the Wisconsin City/County Management Association upon a two-thirds vote of the Executive Committee.

Section 7. Eligibility: All questions on the eligibility of any person for membership in any grade shall be referred to and determined by the Executive Committee.

Article 4. OFFICERS AND COMMITTEES:

Section 1. Officers: The officers of this Association shall be a President, a Vice-President and a Secretary/Treasurer, and such other officers as may be authorized from time to time by the active membership.

All officers shall be active members of this Association and shall have had at least one year's experience as the chief administrator of a municipality, county, or a council of governments except that the president shall have had at least three year's experience in such position or positions. The term of all offices shall be one year, or until their successors are elected, and have qualified. If any officer retires from active service as a manager and retains residence within the state, the officer may be permitted to finish the term of office by majority vote of the remaining members of the Executive Committee; otherwise the resulting vacancy shall be filled by a majority vote of the Executive Committee within 30 days after such vacancy occurs.

Section 2. Executive Committee: The Executive Committee shall consist of the President, Vice-President, Secretary/Treasurer, Members elected at-large, and the immediate Past President in active service as a manager in Wisconsin who shall serve on the Executive Committee for one year after retirement as President of the Association.

Section 3. Standing Committee: The President shall appoint, with the approval of the Executive Committee, such standing committees as the majority of the Executive Committee may deem advisable.

Article 5. SEPARATION FROM MEMBERSHIP:

Section 1. Resignation of Members: Except as provided in Article 4, Section 1, any person who is an active member of this Association, and who vacates the position of chief administrative officer of a Wisconsin municipality, county, or council of governments shall automatically lose his or her status as an active member. Any member may resign his or her membership by written notice to the Secretary/Treasurer.

Section 2. Expulsion of Members: The Executive Committee may upon the written request of four or more active members, expel any member of the Association for just cause. The Executive Committee shall consider the request and the reasons contained therein, and if there appears to be sufficient reason for expulsion, shall advise the accused of the charges against the member and may suspend the accused during the period the Executive Committee's investigation. The accused may present a written defense which shall be considered by the Executive Committee. Within sixty days after preferring of the charges, the Executive Committee shall consider the case finally and shall notify the accused of the Executive Committee's decision which shall be either to reject the charges or expel the accused.

Members who have been expelled by the Executive Committee may appeal their expulsion to the general membership by notifying the President of their intent within 30 days of their expulsion by the Executive Committee. Appeals shall be submitted to all active members by the President by letter ballot or by ballot at an annual meeting. Voting on an appeal shall take place within sixty days after its receipt by the President. The ballot shall contain the statement of charges and a statement by the expelled members. A two-thirds majority vote of all active members shall be required to restore an expelled member to membership.

Article 6. NOMINATIONS AND ELECTIONS:

Section 1. Annual elections: At each annual meeting the active members of the Association shall elect, by ballot, a President, Vice-President, Secretary/Treasurer, and four At-Large Members of the Executive Committee.

Section 2. Nominations: Nominations shall be made by a nominating committee of not less than three members, appointed by the President, with the approval of the majority of the Executive Committee.

Section 3. Geographic distribution of at-large members: In the nomination of the four At-Large Members, the nominating committee shall take into account geographic distribution.

Section 4. Nominations from the floor: At the time the nominating committee makes the nomination for each office, additional nominations shall be permitted from the floor.

Article 7. DUES:

Section 1. The dues of active and associate members shall be fifty dollars ($50.00) per year; dues of cooperating members shall be forty dollars ($40.00) per year; honorary and life members shall be exempt from dues.

Section 2. Any active or associate member whose dues are in arrears for a period of six months shall be suspended from membership and notified by the Secretary/Treasurer in writing of the suspension.

Article 8. MEETINGS: Meetings of this association shall be held at least semi-annually, the time and place of such meetings to be determined by the Executive Committee, provided, however, that the annual meeting shall be held during the months of May, June, or July. Notice of the time and place of all meetings shall be sent by the Secretary/Treasurer to all members not less than ten (10) days in advance of the date of such meetings. A quorum shall consist of 30% of the active members present at a meetings.

Article 9. AMENDMENTS: The constitution may be amended or repealed by a two-thirds vote of the active members of the Association present at an annual meeting, or five active members of this Association may, by petition to the Secretary/Treasurer, initiate a desired change which shall become effective upon the ratification by a two-thirds majority of active members voting thereon by a letter ballot. The Secretary/Treasurer shall inform the active members, at the time of submission of the letter ballot to them, as to the date when all ballots must be returned. Such letter ballots shall be tabulated by two members of the Executive Committee, as designated by the President, not later than the sixtieth day after the notice is mailed by the Secretary/Treasurer.

Article 10. ADOPTION: This constitution shall be in full force and effect from and after its approval by the majority of those eligible to and exercising active membership.

 


BY-LAWS

Article 1. The duties of the officers of this Association shall be such as by general usage are indicated by the title of office. The President shall appoint such committees as may be necessary. The Executive Committee shall act in the capacity of directors, and shall supervise and control the affairs of the Association, when the Association meetings are not in session.

Article 2. The Secretary/Treasurer shall transact the necessary financial business of the Association and shall keep a complete record of all transactions which shall be submitted for auditing at the annual meeting. The Secretary/Treasurer shall keep a record of the minutes of all meetings, give proper notice of meetings to the membership and perform such other duties as may be delegated to [the Secretary/Treasurer by the Executive Committee.

Article 3. At the annual meeting of the Association, the order of business shall be as follows, but may be suspended by a majority vote of the active members present: (1) Report of the Secretary/Treasurer; (2) Report of the Executive Committee; (3) Appointment of Committees; (4) Reports of Committees; (5) Election of Officers; (6) Unfinished Business; (7) New business; and (8) Adjournment.

Article 4. Voting by proxy shall not be allowed. Voting by mail shall be permitted if the procedures set forth in Article IX of the Constitution are followed.

Article 5. The "profession of municipal management" shall be construed to mean the exercise of the chief administrative authority of a municipality, county, or council of governments by an appointed official, under the policy forming direction of a legislative or government body.

Article 6. The fiscal year shall date from May 1 to April 30. Dues shall be payable

January 31st of each year.

Article 7. These by-laws may be amended by a majority vote of the members present at the annual meeting or by mail in the same manner as set forth in Article IX of the Constitution.

Adopted: June 21, 1958
Amended: June 30, 1971
May 12, 1972
December, 1972
June, 1978
November, 1979
May, 1980
April, 1981
June, 1992
May, 1993
June, 1997